Big Piney Office Heat Repair and Service Combined Synopsis RFQ
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LS25Q0064
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Big Piney, Wyoming 83113, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service's Bridger-Teton National Forest Big Piney Ranger District is seeking a contractor to replace a failed heat pump and provide ongoing preventative maintenance for their HVAC system at their Wyoming office facility. The solicitation requires removal and replacement of an existing heat pump with failed indoor blower motor and control board, along with preventative maintenance services consisting of two annual site visits (spring and fall) over a five-year period from 2025-2030. The contract includes a base year for heat pump replacement and initial maintenance, followed by four option years for continued maintenance services. Evaluation criteria will consider technical capability, past performance, and price, with technical and past performance weighted equally to price. A mandatory site visit was scheduled for September 25, 2025, with questions due by 4:00 PM Mountain Time the same day, and final quotes due by 11:00 AM Mountain Time on September 29, 2025.
This opportunity is designated as a 100% small business set-aside under NAICS code 811310 (Commercial and Industrial Machinery Repair and Maintenance) with a size standard of $12.5 million in average annual receipts. No incumbent contractor is identified, as this represents a new requirement without an existing service contract. The contract involves servicing 6 heat pumps located in a mechanical room, with one unit specifically serving an exercise room, and the replacement heat pump has dimensions of 40" x 20-5/8" x 21-5/8". Work must be completed by November 28, 2025, with an anticipated award date of September 30, 2025. The place of performance is the Big Piney Ranger District Office located at 10418 US Highway 189, Big Piney, Wyoming, where the building's geothermal system has installation issues that may cause the heat pumps to work harder than normal.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to post questions and answers. Please see the attached SF-30. Return a signed copy to both contacts listed.
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The United States Department of Agriculture, (USDA), Forest Service (FS), Intermountain Region, Bridger-Teton National Forest, Big Piney Ranger District Office has a need for heat repair and preventative maintenance of their HVAC system.
A site visit is scheduled for 10:00 AM Mountain Time on 09/25/2025 at the Big Piney Ranger District Office, 10418 US Highway 189, Big Piney, Wyoming, 83113. The contracting Officer's Representative (COR), Philip Wong, will meet interested vendors at this office. For questions about directions etc., the COR can be reached at Philip.Wong@usda.gov.
Questions about this solicitation will be due by 4:00 PM Mountain Time on 09/25/2025. Questions shall be submitted to both email addresses listed in section (xix) of the solicitation, Questions from the site visit and questions received timely will be answered in an amendment on 09/26/2025.
Quotes are due on 09/29/2025 at 11:00 AM Mountain Time.
Update #1 ·
The United States Department of Agriculture, (USDA), Forest Service (FS), Intermountain Region, Bridger-Teton National Forest, Big Piney Ranger District Office has a need for heat repair and preventative maintenance of their HVAC system.
A site visit is scheduled for 10:00 AM Mountain Time on 09/25/2025 at the Big Piney Ranger District Office, 10418 US Highway 189, Big Piney, Wyoming, 83113. The contracting Officer's Representative (COR), Philip Wong, will meet interested vendors at this office. For questions about directions etc., the COR can be reached at Philip.Wong@usda.gov.
Questions about this solicitation will be due by 4:00 PM Mountain Time on 09/25/2025. Questions shall be submitted to both email addresses listed in section (xix) of the solicitation, Questions from the site visit and questions received timely will be answered in an amendment on 09/26/2025.
Quotes are due on 09/29/2025 at 11:00 AM Mountain Time.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Big Piney Office Heat Repair and Service Combined Synopsis RFQ | Award Notice | |
| This notice | Solicitation |
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