A-07.0 1240LS25Q064 Big Piney Heat Repair and Service Q and A.pdf

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1240LS25Q0064

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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40LS

OGDEN UT 84401-2310

324 25TH ST

USDA-FS CSA INTERMOUNTAIN 7

09/22/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/22/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001: The purpose of this amendment is to provide answers to questions about this solicitation. All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Q&A

Q: Just to confirm, the preventative maintenance visits (x2 per year) are only for 6 heat pump units? Does not include any AC units or other HVAC equipment?

A: The preventative maintenance visits should encompass the entire system as stated in 1.1 Scope of Contract: Once replaced, to keep the system in best condition, it is desired to have a certified technician provide routine preventative maintenance on the whole system.

Q: Can the FS provide more time for proposal submission? The deadline is really tight.

A: We cannot extend the proposal due date.

Q: Is this an existing service contract? If so, could the FS please provide the existing contract #?

A: There is not an existing service contract. This is a new requirement.

Q: When did the heat pump last go out?

A: The heat pump went out toward the end of last winter.

Q: What have been the repercussions of the heat pump not working?

A: There are a total of 6 heat pumps in the mechanical room. Per the breaker, the broken heat pump services only an exercise room in the Northwest corner of the building. While the remaining heat pumps are functional, the building’s heating system is connected to a geothermal system where the pipes were not dug deep enough. Therefore, the building typically runs cold and there is speculation that the conditions make the heat pumps work harder. In turn, that is why contract calls for replacement and maintenance service.

Q: Is there any potential acid that could’ve entered into the heat pump?

A: Acid test was conducted during site visit. No indications of acid were found, therefore copper piping connected to the system is also intact.

Q: What are the dimensions of the heat pump?

A: 40 inches (Height) x 20-5/8 inches (Width) x 21-5/8” (Depth). Ducts are 14” x 12”. The accompanying air filters are 20” x 20”. Contractors to verify dimensions.