B89 repair HVAC system at the U. S. Naval air facility (NAF), atsugi, japan

***THIS IS A SOURCES SOUGHT NOTICE ONLY***

This is a Sources Sought announcement for THE PURPOSES OF MARKET RESEARCH ONLY in support of “B89 REPAIR HVAC SYSTEM AT THE U.S. NAVAL AIR FACILITY (NAF), ATSUGI, JAPAN”.  The information received will be utilized within the Navy to facilitate the decision making processes and will not be disclosed outside of the agency.  No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up information requests.  This notice does NOT constitute a request for proposal, request for quote, or invitation for bid and is not construed as a commitment by the Government for any purpose other than market research.

Naval Facilities Engineering Systems Command Far East (NAVFAC FE), Public Works Department (PWD) Atsugi is seeking information on eligible business firms capable of performing repair HVAC System at the Naval Air Facility Atsugi, Japan.

GENERAL INFORMATION

Per Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The North American Industry Classification System (NAICS) code for this procurement is 238220: Plumbing, Heating, and Air-conditioning Contractors.  The contractor is required to complete the entire work, ready for Beneficial Occupancy Date (BOD) not later than 210 calendar days from the date of award, and Execute Contract Completion Date (CCD) within 90 calendar days after BOD.  The magnitude of this project is 50,000,000 JPY – ¥100,000,000 JPY. 

• Description of Work

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to repair of Heating, Ventilating, and Air Conditioning (HVAC) system. The work includes architectural work, mechanical work, electrical work, and abatement of material containing lead (MCL)/paint with lead (PWL).   The work also includes related work defined as temporary work and relevant work required to accomplish the project, which must include restoration, repair, and replacement of existing work and conditions damaged by the Contractor’s operations to equal or better conditions. This work does not include unforeseen site conditions.

• Contractor License Requirement

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract.  Contractors must be registered to do business and possess an appropriate license issued by the Ministry of Land, Infrastructure and Transport or prefectural government in order to perform work under this contract.

• Status of Forces Agreement (SOFA)

The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; nor will the U.S.  Government intend to certify any employees of a contractor as “Members of the Civilian Component” under Article I (b) of the SOFA.

SUBMITTAL REQUIREMENTS:

Interested firms should submit information as to the capabilities, capacity and experience to perform the tasks set forth above.  The Statement of Capability (SOC) will determine the feasibility and/or basis for the Navy’s decision to proceed with acquisition. 

Interested firms must submit an SOC, which describes, in detail, the firm’s capability of providing these services at various Military and other Federal facilities worldwide. Your SOC shall include the following:

(1) Full name and address of the firm;

(2) Indicate if the firm is registered in the Department of Defense (DOD) System for Award Management (SAM) database, include Unique Entity ID and CAGE Code; and

(3)  List up to three (3) similar projects performed within the last ten (10) years.  Provide the following information for each project as much as possible:

a) Contract number and project title;

b) Name of contracting activity;

c) Administrative Contracting Officer’s name, current telephone number;

d) Period of performance (start date and completion date);

e) Basic contract award amount and final contract value;

f) Summary of contract work;

Interested sources do not need to meet Joint-Venture requirements at this point since this Sources Sought Notice is solely for market research purposes and not for a bid.

Respondents will not be notified of the results of the Navy’s market research.  NAVFAC FE will utilize the information for acquisition planning purposes.  All data received in response to this Source Sought Notice marked or designated, as corporate or proprietary information will be fully protected from release outside the Government.

Please respond to this Sources Sought announcement electronically to Ms. Midori Otomo at Midori.Otomo.LN@us.navy.mil by 31 March 2025 at 10:00 (Japan Standard Time) using the email subject line “Sources Sought N4008425B8008 B84 Repair HVAC System”.  

Responses received after the deadline or without the required information will not be considered. Since this is a Sources Sought announcement only, evaluation letters will not be issued to any respondent.