B24 UPS Maintenance and Repair, NIST, Boulder, CO

The National Institute of Standards and Technology seeks preventative maintenance and repair services for a Liebert EXS 30 kVA UPS system and associated battery cabinet at Building 24, NIST Boulder Campus, with proposals due August 8 at 3:00 PM Mountain Time. This is a Total Small Business set-aside.

Place of performance is Building 24, 325 Broadway, Boulder, Colorado 80305. Work includes one annual preventative maintenance visit per year covering full UPS inspection, voltage and current readings, equipment tightness checks, operational testing, calibration, battery performance evaluation, and detailed reporting. Emergency repair services are required with guaranteed 4-hour on-site response 24/7/365, including parts coverage up to one battery string per year. All services must be performed by factory-trained and authorized Liebert technicians equipped with proprietary tools. The contract structure is Firm-Fixed-Price with a base year from October 1, 2026 through September 30, 2027, plus four one-year option periods through September 30, 2031. Repair line items are each capped at $500 not-to-exceed with labor rates proposed separately.

Evaluation criteria are Technical Approach (electrical drawing interpretation capability and relevant UPS/battery experience), Schedule (Gantt chart showing completion with minimal power disruptions), Past Performance (minimum one to three relevant projects), and Price (lump sum with detailed cost breakdown). Non-price factors combined are weighted more heavily than price. Proposals must not exceed 20 pages and include a Plan of Approach with quality control and safety processes. All work must comply with HSPD-12 security requirements.

A mandatory pre-proposal site visit was scheduled for July 28 at 2:00 PM MT; attendee names required submission by July 27. Questions were due July 30 at 3:00 PM MT. Amendment 0002, effective July 29, clarified that site visit attendance is not mandatory and that subcontractors with required qualifications are acceptable. Proposals must be submitted electronically to shawn.borisow@nist.gov. NAICS code is 561210, Facilities Support Services; PSC code is Z1JZ.