Aviator Breathing Oxygen (ABO) and Liquid Nitrogen (LN2) for Multiple Locations in Europe (9. 1F)

INTRODUCTION:

This is a Request for Information (RFI)/Sources Sought notice issued by the Defense Logistics Agency (DLA) Energy Aerospace – San Antonio, Texas. This is NOT a solicitation for proposals. No awards will be made from the responses to this announcement. However, responses may be used to determine the appropriate acquisition strategy for a potential future procurement. This notice issued by DLA Energy is to identify potential sources and solicit industry to express their capability and interest to provide all Aviator Breathing Oxygen (ABO) and Liquid Nitrogen (LN2), personnel, materials, supplies, management, engineering, tools, equipment, services, and labor necessary for accomplishing these requirements. The Government may contract for all, some, or none of the below, however it still is requesting sources for a potential requirement.

SCOPE OF REQUIREMENTS:

The potential source shall provide all product, materials, supplies, management, tools, equipment, transportation, and labor necessary for the delivery of product on a f.o.b. Destination basis into Contractor-owned/Government-Owned tanks.

PRODUCT(s):

1. Aviator Breathing Oxygen (ABO), Type II, NSN 6830-01-644-2463, shall meet the requirements of the most current version of MIL-PRF-27210.   
2. Liquid Nitrogen (LN2), Type II, Grade B, NSN 6830-01-644-2557, shall meet the requirements of the most current version of Commercial Item Description (CID) A-A-59503. 

One copy of the Certificate of Analysis (COA) for each sample required by the specification shall be submitted by the Contractor as an attachment to Wide Area Workflow (WAWF).  In addition, the Contractor shall include a copy of COA to accompany each delivery to be provided to acceptor at delivery destination. 

Unit of issue for ABO and LN2 is UG6 for all documentation.

    RELATED NON-RECURRING SERVICES:

1. Expedited/Emergency Delivery – SE0000176
2. Detention Fee – SE0000178
3. Fill Line Restriction Orifice – SE0000180
4. Tank Hot Fill – SE0000182
5. Tank Usage Fee –SE0000171
6. Installation of Equipment – SE0000174
7. Removal of Equipment – SE0000175

Please note that Service CLINs will defer per location.

PRODUCT ORDERING:

The DLA Energy Contracting Officer shall issue Blanket Delivery Orders (DD Form 1155) for obligation of funds for shipments to be scheduled during that specific timeframe by the Delivery Scheduler. The individual shipments requested by the Delivery Scheduler will designate the specific quantity to be delivered at the customer location specified in the contract.

The Contractor shall provide DLA Energy a list of personnel available on a 24-hour a day basis to take orders from the Delivery Scheduler, as well as delivery information/status on the order. The list shall include full name, office phone number, cell number and email. DLA Energy shall be notified of changes in contact personnel, phone numbers and email addresses.

PRODUCT DELIVERY:  

For routine deliveries, product shall be delivered within 7 calendar days and for expedited deliveries, within 3 calendar days after receipt of an order from the appointed Delivery Scheduler. After an emergency delivery order is placed, contractor shall coordinate delivery time and acceptance of emergency deliveries with the customer.

GOVERNMENT OWNED TANKS

No. of Tanks                                                                                                          

28                            Government Owned Tanks at Various Locations

CONTRACTOR OWNED TANKS

No. of Tanks                                                                                                          

3                              Contractor Owned Tanks at Various Locations

Delivery hours will vary by location.

The Contractor shall deliver to destination within seven (7) calendar days after notification by the Delivery Scheduler. For emergency deliveries, product shall be

delivered within three (3) calendar days after receipt of an order from the Delivery Scheduler. Weekends and federal holidays are excluded from calendar days.

POTENTIAL LOCATIONS:

1. RAF Fairford, United Kingdom
2. RAF Lakenheath, United Kingdom
3. RAF Mildenhall, United Kingdom
4. Spangdahlem AB, Germany
5. Ramstein AB, Germany
6. NAS Sigonella, Italy
7. Aviano AB, Italy
8. Incirlik AB, Turkey
9. Souda Bay, Greece
10. Naval Station Rota, Spain
11. Moran AB, Spain
12. Lajes Field AB, Portugal

METHOD OF MEASUREMENT:

Quantity determination to be performed by use of a truck mounted calibrated flow meter.

INSPECTION AND ACCEPTANCE:

Inspection for quality shall be performed at origin. Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity. A copy of the signed quantity acceptance document must be attached to the invoice submittal for payment.

Fill Line Restriction Orifice:

If it is determined during supplier site visits or upon review of Customer tank technical information, that additional tank over-pressure protection is required to comply with CGA P-59, Prevention of Over-Pressure during Filling of Cryogenic Vessels, the Contractor shall identify the deficiency to the designated Customer representative(s) for implementation of corrective action. The Contractor may be requested to provide and install the additional tank protection, which may encompass any of the methods identified in the P-59. NOTE: Over-pressure protection devices shall not be installed on Customer-owned storage tanks without prior coordination with DLA Energy Contracting Officer and the activity that physically possesses the tank(s).

TANK HOT FILL:

Occasionally, the Contractor may be required to perform a “Hot Fill” in order to cool-down and refill any tank that has gone empty and is warm. The supplier will use the commercial industrial gas standard, converting the liquid product carried to a gas to purge/cool and remove minor constitutes outlined in 27210 prior to pushing liquid into the tank.

SECURITY REQUIREMENTS:

Contractor personnel shall provide a valid passport, driver’s license, insurance, vehicle paperwork, and shall be escorted at all times at each destination. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility. NOTE: Additional security requirements may vary by location.

ANTICIPATED PERIOD OF PERFORMANCE:

This potential requirement has an estimated sixty-month (60) period of performance and one (1) six months extension option. If this requirement develops, the starting period of performance is April 2026.

ANTICIPATED CONTRACT TYPE:

Requirements type contract.  The Government will not lock into a fixed quantity, but all ABO and LN2 needed to support these locations will be pulled under award of this contract/contracts.

CAPABILITY STATEMENT:

Interested qualified organizations should submit a capability statement for this requirement addressing the areas below. Statements should include an indication of current business size and a list of available ancillary services available as well as any technical information believed to be useful to the Government. The capability statement at a minimum shall address the potential vendor’s ability of the following:

1. Capability to fully meet the specification

1. Capability to perform all the sampling/testing requirements listed in the specifications

c.  Capability and willingness to allow government quality assurance inspectors access to supplier production/load-out plant to conduct quality assurance assessments as needed.

d. Statement of ability to meet needs for the DLA Customer

e.  Capability for a potential Federal Government Contract, your company must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/SAM/#1. Is your company registered SAM, and if so, what is your company's cage code and Duns # If your company is not currently registered in SAM, would you be willing to register in the SAM system?

f. Confirmation that you have the ability to produce and deliver Aviator’s Breathing Oxygen (ABO) and Liquid Nitrogen (LN2).

SUBMISSION INSTRUCTIONS:  All capability statements sent in response to this Sources Sought notice should be submitted to Shanise Mingledolph, Contract Specialist at shanise.mingledolph@dla.mil and Contracting Officer Kelley Mauldin, at kelley.mauldin@dla.mil. All responses must be received by 12 August 2025.

DISCLAIMER AND IMPORTANT NOTES:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents

with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities.

Respondents will be added to the prospective offerors list for any subsequent solicitation. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY:

No classified, confidential, or sensitive information should be included in your response. All proprietary information should be marked as such.