Audio Visual (AV) Services
Closed Pre-Solicitation Posted
- Solicitation number
- AIP3002961
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Rome, New York 13441, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service (DFAS) is seeking comprehensive audio-visual (AV) support services for its Rome, NY location through a pre-solicitation market research effort. The contract will require a contractor to provide AV rental equipment, operational support, technical assistance, troubleshooting, maintenance, and system updates for various events including All-Hands meetings and ad-hoc gatherings. Ideal providers must demonstrate expertise in AV equipment management, possess Entertainment Technician Certification Program (ETCP) credentials, and have technicians with valid state driver's licenses. Evaluation will be conducted through direct observation, random sampling, and customer feedback, with a focus on 100% equipment functionality and personnel qualifications. Interested sources must submit a Contractor Capability Survey, capability statement, estimated pricing, and past performance information via email to diana.l.gregory5.civ@mail.mil and christina.l.rosen.civ@mail.mil by April 18, 2025, at 3pm EST.
The pre-solicitation notice does not specify a specific set-aside, but encourages responses from small businesses including 8(a), service-disabled veteran-owned, HUBZone, and women-owned small businesses. The contract is structured with a one-year base period and four potential one-year option periods, to be primarily executed in the Colosseum at DFAS Rome. While specific award values are not disclosed, the contract will cover AV services for events requiring up to approximately 350 folding chairs, with equipment specifications including video walls, digital audio consoles, multiple microphones, speakers, and associated technical infrastructure. The procurement falls under NAICS category 518210 for Computing Infrastructure Providers and PSC category T016 for Photo/Map/Print/Publication- Audio/Visual services. This notice is explicitly for market research purposes and is not an official solicitation, allowing the government to assess potential contractor capabilities before formal procurement.
Notice text
The Defense Finance and Account Services Contract Services Directorate is seeking sources and capability statements for audio visual (AV) support services.
A draft Performance Work Statement (PWS) is attached, including Exhibit 1 and Exhibit 2.
A Contractor Capability Survey is attached.
The ideal provider will have verifiable experience and expertise for comprehensive AV operational and technical support including:
- Providing appropriate AV rental equipment, providing seamless AV operations, providing timely assistance to users, performing basic and advanced troubleshooting, performing routine and emergency maintenance, performing system checks and updates.
- Knowledge of integrating AV components to maintain technological relevance and high-performance standards while ensuring equipment security in alignment with Department of Defense (DoD) guidelines.
- Certification by the Entertainment Technician Certification Program (ETCP) and able to demonstrate abilities, skills, and knowledge in Rigger, theatre, and entertainment. Skilled Audio-Visual technicians with a valid state driver’s license.
If your company is interested, please respond to the contact listed below by submitting the Contractor Capability Survey, including estimated pricing and past performance information, and include a capability statement explaining in detail the magnitude of your experience in the above referenced subject matter area. Please limit capabilities statements to three pages.
Interested sources should submit their response via email to diana.l.gregory5.civ@mail.mil and christina.l.rosen.civ@mail.mil by April 18, 2025, at 3pm EST. Sources should include their business address, point of contact, CAGE, and small business status.
All qualified and experienced sources including small businesses, 8(a) small businesses, service-disabled veteran-owned small businesses, HUBZone small businesses, and Women-owned small businesses are encouraged to respond to the Notice.
Disclaimer: This request for information is for market research purposes only. This is not a solicitation. Information received from this notice will not be disclosed outside the government.
Files
| File | Type | Posted |
|---|---|---|
| Notice of Sources Sought.pdf | ||
| PWS_DRAFT.pdf | ||
| Contractor Capability Survey.docx | DOCX document | |
| Exhibit 2.pdf | ||
| Exhibit 1.pdf |
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