Annual/Semi-Annual Chiller Preventive Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1333MG25Q0006
- Agency
- National Oceanic and Atmospheric Administration Department of Commerce
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Charleston, South Carolina 29412, United States
- Points of contact
-
- Scott Beliveau scott.beliveau@noaa.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The National Oceanic and Atmospheric Administration (NOAA), specifically the National Centers for Coastal Ocean Science (NCCOS), is seeking preventive maintenance and emergency response services for chiller systems at the Hollings Marine Laboratory through Request for Quotation 1333MG25Q0006. The procurement covers comprehensive annual and semi-annual maintenance for five chiller systems supporting critical research infrastructure, including factory-recommended inspections, 24/7/365 emergency response with two-hour response time, predictive diagnostics, and detailed reporting requirements. Contractors must maintain a 95% preventive maintenance completion rate and adhere to OSHA, EPA, DOC, and NOAA safety standards while providing all labor, materials, and equipment necessary for the work. The government will award a firm fixed-price contract based on best value evaluation criteria including personnel qualifications, technical approach and capability, past performance, and price. Quotes are due by 11:00 AM Eastern on September 9, 2025, with an anticipated award date of September 15, 2025.
This procurement is set aside exclusively for small businesses operating under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with no incumbent contractors identified in the solicitation documents. The contract includes two Contract Line Item Numbers (CLINs) covering maintenance services and emergency repairs, with emergency repair costs capped at $3,000 per year. The base performance period runs from September 15, 2025, to September 14, 2026, with the option period originally included in the solicitation removed per Amendment 0003. Work will be performed at the NOAA Hollings Marine Laboratory located in Charleston, South Carolina 29412. The contractor must comply with Service Contract Labor Standards under Wage Determination No. 2015-4427 and provide services in accordance with the comprehensive Statement of Work that details maintenance requirements for York chiller systems and associated HVAC equipment.
Notice text
2 versions
Update #2 · Latest ·
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This synopsis/solicitation 1333MG25Q0006 constitutes a Request for Quotation (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-04.
The National Oceanic Atmospheric Administration (NOAA), National Centers for Coastal Ocean Science (NCCOS) has a requirement for Preventative Maintenance and Emergency Response Chiller Systems at Hollings Marine Laboratory at the NOAA Hollings Marine Laboratory. All services rendered shall be in accordance with the Statement of Work, and the Service Contract Labor Standards, Wage Determination No. 2015-4427, Date of Last Revision 07/08/2025. The estimated period of performance is September 1, 2025 – August 31, 2026.
The Government will award a firm fixed price contract. Quotes shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s quote.
This RFQ is set aside for Small Business. The associated NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors
Additionally, each offeror must provide the following information with the quote:
- The Request for Quote (RFQ) number;
- The Name, Address, Telephone Number, and Unique Entity Identification (UEI) of the Offeror;
- Fill in your quoted unit and total price/s in the space provided on this page for each CLIN
- Per 1330-52.222-70, provide a statement that you understand and will comply with the sexual harassment prevention and response policy.
- Include a statement specifying the extent of understanding and agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
- Acknowledgment of Solicitation Amendments (SF-30), if any,
All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means (e-mail) by 11:00 A.M. Eastern on August 19, 2025; any award resulting from this RFQ will be made based on best value to the Government considering price and non-price factors to include Personnel Qualifications, Technical Approach and Capability, Past Performance, and Price. Quotes must be submitted electronically via e-mail to scott.beliveau@noaa.gov .
Telephone inquiries will not be honored.
Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.
The anticipated award date is on or about September 15, 2025.
See amendment 0003
Update #1 ·
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This synopsis/solicitation 1333MG25Q0006 constitutes a Request for Quotation (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-04.
The National Oceanic Atmospheric Administration (NOAA), National Centers for Coastal Ocean Science (NCCOS) has a requirement for Preventative Maintenance and Emergency Response Chiller Systems at Hollings Marine Laboratory at the NOAA Hollings Marine Laboratory. All services rendered shall be in accordance with the Statement of Work, and the Service Contract Labor Standards, Wage Determination No. 2015-4427, Date of Last Revision 07/08/2025. The estimated period of performance is September 1, 2025 – August 31, 2026.
The Government will award a firm fixed price contract. Quotes shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s quote.
This RFQ is set aside for Small Business. The associated NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors
Additionally, each offeror must provide the following information with the quote:
- The Request for Quote (RFQ) number;
- The Name, Address, Telephone Number, and Unique Entity Identification (UEI) of the Offeror;
- Fill in your quoted unit and total price/s in the space provided on this page for each CLIN
- Per 1330-52.222-70, provide a statement that you understand and will comply with the sexual harassment prevention and response policy.
- Include a statement specifying the extent of understanding and agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
- Acknowledgment of Solicitation Amendments (SF-30), if any,
All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means (e-mail) by 11:00 A.M. Eastern on August 19, 2025; any award resulting from this RFQ will be made based on best value to the Government considering price and non-price factors to include Personnel Qualifications, Technical Approach and Capability, Past Performance, and Price. Quotes must be submitted electronically via e-mail to scott.beliveau@noaa.gov .
Telephone inquiries will not be honored.
Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.
The anticipated award date is on or about August 31, 2025.
Attachments
| File | Type | Posted |
|---|---|---|
| Statement of Work - Amendment 0003.pdf | ||
| Amendment 0003.pdf | ||
| RFQ - Amendment 0003.pdf | ||
| Amendment 0002.pdf | ||
| Amendment 0001.pdf | ||
| HML Main Chiller Model Specs.pdf | ||
| RFQ.pdf | ||
| SAM.gov Wage Determination.pdf | ||
| Statement of Work.pdf | ||
| AA 23-03 Attachment 2 - NOAA IPP Implementation Notice (2).pdf | ||
| Sol_1333MG25Q0006 (2).pdf |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| Annual/Semi-Annual Chiller Preventive Maintenance | Award Notice | |
| Annual/Semi-Annual Chiller Preventive Maintenance | Solicitation |
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