Amendment 0001 - Event Management Services for U. S. Independence Day Event 2026
Closed Special Notice Posted
- Solicitation number
- 19SA4026R0002-0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- G003 Social- Recreational
- Place of performance
- Makkah al Mukarramah 23616 Saudi Arabia
- Points of contact
-
- Custis Jon custisja@state.gov (703) 516-1696
- Jeddah Contracting office jeddahcontractingoffice@state.gov +966122205000
Notice details come from SAM.gov. Updated .
About this opportunity
Amendment 0001 to Solicitation 19SA4026R0002 is a Special Notice issued by the Department of State for Event Management Services related to a U.S. Independence Day event scheduled for 2026. The solicitation was originally posted with a January 26, 2026 deadline, which has now been extended to January 29, 2026 at 5:00 PM local time. This amendment incorporates questions and answers received from prospective offerors and maintains all other existing terms and conditions of the original solicitation. The U.S. Consulate General in Jeddah, Saudi Arabia is the issuing office, with Contracting Officer Jon Custis overseeing the procurement. The solicitation is designated as having no set-aside requirements and falls under the Convention and Trade Show Organizers NAICS category.
The event management solicitation seeks a contractor to plan and execute a U.S. Independence Day celebration on April 6, 2026, from 8:00 PM to 10:30 PM at the U.S. Consulate compound in Jeddah for approximately 400 guests, with objectives to strengthen U.S.-Saudi relations and showcase American culture through an America 250 and Colonial Philadelphia theme. Key deliverables include providing event furniture, comprehensive catering with halal and vegetarian options, entertainment (DJ and/or live band), professional photography and videography with social media-optimized deliverables, and decorations featuring a life-sized Liberty Bell replica. The fixed budget is USD 45,000 with no cost increases permitted, and contractors must supply all equipment beyond the three-phase electricity provided by the Consulate. The solicitation requires submission of three catering menu options, compliance with security clearance procedures for all audiovisual equipment, and adherence to specified branding guidelines incorporating the Freedom 250 logo. No specific eligibility restrictions are identified, though contractors must demonstrate capability to deliver international event management services with cultural sensitivity and technical expertise.
Notice text
Amendment 0001 to Solicitation 19SA4026R0002 is issued to:
1) Incorporate the questions and answers into the Solicitation; and
2) Extend the proposal submission deadline from January 26, 2026, to January 29, 2026 no later than 5:00 PM (local time).
All other terms and conditions of the solicitation remain unchanged.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Special Notice | |
| Event Management Services for U. S. Independence Day Event 2026 | Solicitation |
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