Event Management Services for U. S. Independence Day Event 2026
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19SA4026R0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- G003 Social- Recreational
- Place of performance
- Jeddah Makkah al Mukarramah 23616 Saudi Arabia
- Points of contact
-
- Custis Jon custisja@state.gov (703) 516-1696
- Jeddah Contracting office jeddahcontractingoffice@state.gov +966122205000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting comprehensive event management services for the U.S. Independence Day Event 2026 at the U.S. Consulate General in Jeddah, Saudi Arabia. The contractor must provide all labor, materials, equipment, and services necessary to plan, organize, manage, and execute a single commemorative event themed around "Colonial Philadelphia" to celebrate "America 250." Key requirements include event design and decoration featuring historically accurate colonial-era atmosphere, catering for up to 400 guests with cocktail-style service, entertainment, photography, and on-site event management. The solicitation specifies detailed deliverables such as rustic wooden tables, colonial-style furnishings, a Liberty Bell centerpiece, bilingual signage, and period-appropriate color schemes, along with staffing requirements including eight wait staff, three bartenders, and five bussers. The proposal due date is January 26, 2026, at 5 PM local time, with a pre-proposal conference scheduled for January 8, 2026. Proposals must be submitted electronically with specific formatting requirements as outlined in the RFP.
This is a fixed-price contract with no set-aside designation, with an estimated total value between $40,000 and $45,000. The event is scheduled to take place on April 6, 2026, in Makkah, Saudi Arabia. No incumbent contractor or previous award information is provided in the solicitation materials. The contract type is fixed-price, meaning the contractor's quoted prices must include all labor, materials, overhead, and profit with no cost adjustments. The NAICS category is Convention and Trade Show Organizers (561920), with a PSC classification of Social-Recreational (G003), indicating the procurement falls within the events and entertainment services sector.
Notice text
The Contractor shall provide comprehensive Event Management Services for the U.S. Independence Day Event at the U.S. Consulate General Jeddah, Saudi Arabia, including all labor, materials, equipment, and services required to plan, organize, manage, and execute the Event as specified in the Statement of Work.
Type of Contract: This is a fixed-price contract type where the fixed prices listed below shall include all labor, materials, overhead, and profit.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Amendment 0001 - Event Management Services for U. S. Independence Day Event 2026 | Special Notice | |
| This notice | Solicitation |
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