Alfalfa Hay
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12805B25Q0103
- Agency
- Plains Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 111940 Hay Farming
- PSC
- 8710 Forage And Feed
- Place of performance
- Clay Center, Nebraska, United States
- Points of contact
-
- Kelly Wright kelly.wright@usda.gov (970) 851-3725
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service (USDA ARS) is seeking 1,000 tons of alfalfa hay for its Plains Area research facility located in Clay Center, Nebraska. The solicitation (Number 12805B25Q0103) is a combined synopsis/solicitation issued as a Request for Quotation (RFQ) under NAICS code 111940, with the intent to award a firm fixed-price purchase order. Quotes will be evaluated using the Lowest Price Technically Acceptable (LPTA) methodology, which will assess technical compliance and price reasonableness. The solicitation requires vendors to submit detailed specifications demonstrating the hay meets strict quality standards, including a minimum of 16% crude protein and 55-60% Total Digestible Nutrients. All quotes must be submitted electronically to Kelly Wright at kelly.wright@usda.gov no later than 10:00am CT on March 12, 2025, with the government reserving the right to cancel the solicitation at any time.
The procurement is designated as a 100% small business set-aside, meaning only small businesses qualifying under NAICS code 111940 are eligible to compete for this contract. The hay must be from the 2024 crop year, non-moldy, and delivered in bales weighing at least 1,000 pounds to the U.S. Meat Animal Research Center (USMARC) located at 844 Road 313 in Clay Center, Nebraska. Delivery is required by April 1, 2025, with drivers expected to coordinate deliveries during normal business hours (7:00am - 3:30pm, Monday-Friday). Each delivery load must include a scale ticket, and the government will use a Nebraska-certified scale for weighing verification. The primary point of contact for delivery coordination is Danny Trausch, who can be reached at (402)762-4120. Quotations will be comprehensively reviewed to ensure technical acceptability, price competitiveness, and compliance with all solicitation requirements.
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The solicitation number is 12805B25Q0103 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-03.
The associated NAICS Code is 111940 and is set-aside 100% for small business.
The USDA, Agricultural Research Service, Plains Area, requires 1,000 tons of specified alfalfa hay for the Clay Center, Nebraska location.
The Government intends to award a firm fixed price purchase order.
The requirements are further detailed in Attachment 1 – Specifications
The DELIVERY ADDRESS is:
USMARC
844 Road 313
Clay Center NE 68933
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached document. Additionally, other contract requirements and terms/conditions can be located in the same document.
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
For information regarding this synopsis/solicitation, please contact Mr. Kelly Wright at kelly.wright@usda.gov. Only written submitted questions may be given a response if deemed necessary by the Contracting Officer.
Offerors shall submit required documents via email directly to kelly.wright@usda.gov NLT 10:00am CT, March 12, 2025.
Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Attachments
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation 12805B25Q0103.pdf | ||
| Attachment 1 Specifications.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Alfalfa Hay | Award Notice | |
| Alfalfa Hay | Solicitation |
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