Airshow Support Pitch Day Event at AFDW Small Business Summit
Closed Special Notice Posted
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- PSC
- R499 Support- Professional: Other
- Place of performance
- Maryland, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force District of Washington (AFDW), operating under the Department of the Air Force Air Combat Command, has issued a Special Notice to conduct market research on comprehensive, turnkey airshow management services. This notice announces a Pitch Day event scheduled for May 14, 2026, at Joint Base Andrews, where AFDW will gather information from industry regarding capabilities, approaches, and cost structures for managing large-scale Air Force airshows. The objective is to explore the feasibility of partnering with an industry expert to handle planning and execution of these events, enabling military personnel to focus on their core duties while maintaining professional standards. Responses gathered during this market research initiative will inform AFDW's future acquisition strategy and statement of work development.
Interested contractors must pre-register for the Pitch Day event through designated portals, with day-of registration available on a limited basis. Six 30-minute pitch slots are available for small businesses with large-scale event management experience, and the Government will confirm time slot assignments no later than one business day prior to the event. Contractors are encouraged to submit questions in advance to the points of contact listed in the notice. Eligible vendors should structure their pitches around five key categories: company capabilities and experience with events of 100,000-200,000 attendees and military collaboration; scope of services including detailed turnkey offerings and planning timelines; staffing and key personnel information; safety, security, and compliance protocols; and business and cost structure models. The notice provides historical reference data from the 2025 Joint Base Andrews Air & Space Expo, which encompassed a $2-5 million budget, 150,000 attendees over three days, and $770,000 in revenue generation. The due date for submissions is May 13, 2026, and AFDW reserves the right to discontinue the requirement if market research does not support acquisition viability.
Notice text
Background: The Air Force District of Washington (AFDW) periodically hosts a major airshow that is open to the public. These events serve as a critical community outreach platform, showcasing the heritage and mission of the United States Air Force. The planning and execution of such an event requires a significant and specialized effort, encompassing a wide range of logistical, safety, marketing, and administrative functions. AFDW is exploring the feasibility of partnering with an industry expert to manage these efforts, allowing military personnel to remain focused on their primary duties while ensuring the airshow is executed to the highest professional standard.
Objective: The objective of this special notice is to provide an opportunity for AFDW to gather information from industry on the capabilities, approaches, and cost structures associated with providing turnkey airshow management services. AFDW is interested in understanding the full spectrum of services available, from initial concept development through post-event analysis. Responses will help shape a potential future acquisition strategy and statement of work.
Please see attached notice of airshow management pitch day event being held 14 May 2026 at Joint Base Andrews. If unable to attend pitch day event, AFDW requests industry to provide responses to RFI notice (Airshow-001) to the POCs identified.
Files
| File | Type | Posted |
|---|---|---|
| Airshow Support Pitch Day at AFDW Small Business Summit Event.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Special Notice | |
| Request for Information / Sources Sought - Airshow Management | Pre-Solicitation |
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