Aircraft Computer Maintenance Management System

The USDA Forest Service is seeking quotes for an Aircraft Computer Maintenance Management System (CMMS) through Request for Quote solicitation number 12760426Q0005, issued as a combined synopsis and solicitation for commercial products and services. The CMMS must support maintenance operations for the Forest Service's fleet of 23 aircraft across eight different models, including DeHavilland, Cessna, Quest, and Beechcraft aircraft. Key requirements include single-source maintenance tracking for aircraft, parts, and tooling; 24/7/365 technical support via telephone and email; 95 percent system uptime; support for 5-50 concurrent users; integration with FAMAuth multi-factor authentication; FedRAMP certification compliance; and Section 508 accessibility standards conformance. Evaluation will be based primarily on non-price factors including technical approach (8-page limit), past performance demonstrating five or more years of CMMS experience with large transport category aircraft (3-page limit), and Section 508 accessibility conformance reports, with price as the fourth evaluation criterion. All questions must be submitted by February 9, 2026, at 1:00 PM, and all quotes must be received by February 12, 2026, at 3:00 PM ET.

This procurement is designated as a Total Small Business set-aside, meaning only small business concerns are eligible to compete. The contract will be awarded on a firm-fixed-price basis with no partial quotes accepted, and there are no incumbent contractors identified in the solicitation materials. The base contract period runs for 12 months (September 30, 2025 through September 29, 2026) with four optional one-year renewal periods available, creating a potential five-year engagement with a maximum value spanning this entire period. The base year requires 35 CMMS user licenses, system implementation, and maintenance and support services, with each option year requiring 35 CMMS user licenses and continued maintenance and support. The place of performance is Boise, Idaho (specifically 3833 S Development Ave, Boise, ID 83705), where the Fire and Aviation Management Information Management/Airworthiness office is located, and all offerors must be registered in the System for Award Management with active accounts at the time of award.