Air Force Institute of Technology Reflectometer
Closed Solicitation Posted
- Solicitation number
- FA860125Q0053
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center is seeking to procure a single reflectometer for the Air Force Institute of Technology (AFIT) through a Firm Fixed Price (FFP) commercial item solicitation. The reflectometer is required to determine thermal emissivity of metallic and ceramic surfaces in specific micron ranges, with precise measurement accuracy and a handheld, cordless design. The solicitation (FA860125Q0053) will be evaluated using a Lowest Price Technically Acceptable approach, focusing on vendors' ability to comply with the Statement of Work and demonstrate fair and reasonable pricing. Prospective offerors must submit electronic quotes by June 2, 2025, at 12:00 PM EDT, with questions accepted until May 28, 2025. All vendors must be registered in the System for Award Management (SAM) and provide comprehensive product descriptions along with their pricing.
The solicitation does not have a specific small business set-aside, though the procurement is open to commercial vendors. The reflectometer must be manufactured in a qualifying country and delivered to Wright Patterson Air Force Base within 90 days of contract award, with a one-year warranty included. The place of performance is Wright Patterson, OH 45433, and the contract is categorized under NAICS code 334516 for Analytical Laboratory Instrument Manufacturing and PSC code 6650 for Optical Instruments and Test Equipment. While no specific award value is mentioned, the solicitation indicates the government will select the lowest-priced technically acceptable offer that meets all technical requirements. Vendors must ensure their quotes include detailed equipment specifications, with pricing-only submissions being automatically disqualified from consideration.
Notice text
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45433
Date: 12 May 2025
Title: Air Force Institute of Technology Reflectometer
Request for Quote (RFQ) / Solicitation Number: FA860125Q0053
Quotes Due: 02 June 2025 at 12:00 PM (noon) EDT
Contact Point(s): Eileen Potter, Contract Specialist Email: eileen.potter@us.af.mil
Contact Point(s): Amanda J. Hoyng, Contracting Officer Email: amanda.hoyng@us.af.mil
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13).
- This notice is expected to result in the award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that:
- Conforms to the requirements,
- Complies with the minimum requirements stated in the Statement of Work as evidenced by providing a complete description of the products provided, and
- That submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
- The Government reserves the right to award without discussions or make no award at all depending upon:
- i. The quality of quotations received, and Whether proposed prices are determined to be fair and reasonable
- This notice is expected to result in the award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that:
- Requirement: Air Force Institute of Technology (AFIT) Reflectometer
CLIN Supplies Quantity Unit
0001 Reflectometer 1 Each
3. Period of Performance: Delivery is 90 days from date of award.
4. Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0053 until 28 May 2025 at 12:00 PM (noon) EDT. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to Contract Specialist (CS) Eileen Potter at eileen.potter@us.af.mil. Any questions received after this date and time may not be considered.
5. Quotation Due Date: Quotes must be submitted electronically via e-mail to CS Eileen Potter at eileen.potter@us.af.mil and Contracting Officer Amanda Hoyng at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 02 June 2025 at 12:00 PM (noon) EDT. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0053, AFIT Reflectometer.” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments within an email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoD SAFE drop off is needed, please notify the Contract Specialist and Contracting Officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. All quotes shall conform to the Contract Line Item Number (CLIN) structure of attached solicitation.
**Due to the Department of Defense Firewall, it strongly advised to email the POCs identified in this combined synopsis/solicitation to verify that quotation was received prior to the cut-off date. **
6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
7. Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for a minimum of 60 calendar days from the date specified from receipt of offers.
8. SAM Registration: All prospective awardees submitting a quote for the solicitation described herein, are required to be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
9. Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall compete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
1) Solicitation
2) Statement of Work (SOW)
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Pricing Quoted (GSA, open market, etc.): ____________________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Air Force Institute of Technology Reflectometer | Pre-Solicitation |
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