Air Filter Replacement Service

The USDA Animal and Plant Health Inspection Service is soliciting quotations for air filter replacement services at the Phoenix Rearing Facility under solicitation number 12639526Q0070. The contractor will provide comprehensive filter replacement and maintenance services across 106 fan coil units, one air handler, and ten evaporator units in walk-in coolers, including the supply of MERV 8 pleated filters in twelve different sizes, HEPA filters, and reusable washable media for cooler units. Key contract requirements include weekly filter changes for walk-in coolers, monthly changes for production areas and dark rooms, and semi-annual replacements for HEPA filters, with all work performed Monday through Friday from 6:00 a.m. to 2:30 p.m. The government will award a firm-fixed-price contract using lowest-price technically acceptable evaluation methodology, with technical approach and past performance as secondary evaluation factors. Critical deadlines include a mandatory site visit on March 25 or 26, 2026, at 8:00 a.m. MST (attendance is required for eligibility), questions due April 15, 2026, at 9:00 a.m. EST, and quotations due April 17, 2026, at 9:00 a.m. EST, with prices held firm for 90 calendar days.

This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 238220 with a $19 million size standard. The government anticipates awarding one contract consisting of a one-year base period from April 24, 2026, to April 23, 2027, with four one-year option periods extending through April 23, 2031, for a total potential five-year contract duration. The base year scope includes 52 weekly filter replacements, 12 monthly replacements, and 2 semi-annual replacements, with identical line items repeating in each option year. Performance will take place at the USDA APHIS Phoenix Rearing Facility located at 3645 E. Chipman Road, Phoenix, Arizona 85040, a 69,000-square-foot insect production facility that operates continuously. The contractor must provide all labor, materials, filter disposal, custom-fabricated frames for walk-in cooler installations, and detailed documentation of all service visits, with no government-furnished equipment provided.