Final Filters SOW Atch 2_statement of work.pdf

STATEMENT OF WORK

Whole Facility Air Filter Replacement

Building Filter Replacement

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Project Location:

USDA, APHIS, Phoenix Rearing Facility

3645 E. Chipman Road

Phoenix AZ. 85040

Background:

The Phoenix Rearing Facility (PRF) is a 69,000 square foot facility that produces and ships around one million insects per day. Our facility has 106 fan coil units that have pleated pre-filters and pleated return air filters. The pleated filters are MERV 8 rated with multiple sizes throughout. Six of our fan coil units and one air handler also contain HEPA filters. The building also has three walk-in coolers that have ten evaporator units, each also with pleated filters.

To gain better control of bacterial growth and clean and filtered breathing air, we need a service contract to replace all the air filters. Some areas such as the walk-in coolers need to be replaced weekly. The remaining units need to be replaced monthly, and the HEPA filters replaced every six months. The dark rooms and larvae rooms are changed monthly. The other production areas such as the egg layer rooms currently have washable filters which need to be changed to pleated filters. We need to have custom fabricated frames designed and built to our specifications that would be used with the media being used in the moth collection areas and the shipping coolers. We have found using media in these areas makes it easier for our employees to vacuum without the filters getting damaged. We have tested washable media in place of pleated filters and have found it’s a better choice since we vacuum the walk-in cooler evaporator units twice a day.

Scope:

• Provide all required sizes of filters (see below) throughout the facility.

• Provide all required reusable media for the walk-in coolers.

• Remove and dispose of used filters in the dumpsters provided.

• Measure all openings where custom frames are required.

• Fabricate removable frames for the media that will be used in the walk-in coolers.

• Fabricated frames must be in three sections for each evaporator unit. This makes it easier for removal.

• Required sizes and quantities of MERV 8 pleated filters are as follows:

o 7.5x52x1: 13 o 8x26x1: 10 o 7.5x36x1: 2 o 14x25x1: 4 o 8x60x1: 1 o 20x24x1: 2 o 18x24x1: 154 o 16x24x1: 5 o 24x24x2: 16 o 16x33x1: 4 o 20x24x1: 159 o 14x30x1: 2

2 | P a g e o 20x22x1: 2 o 12x24x2: 1 o 14x20x1: 10 o 14x25x1: 54

• HEPA filters o 24x24x12: 14 o 12x12x12: 1

Schedule:

• Walk-in coolers: filters changed weekly, media changed semi-annually.

• Dark rooms, larval rooms, hallways, shop and electrical room: filters changed monthly.

• All HEPA filters: changed every six months.

Documentation/Reports:

• Documentation must be furnished for all work performed by the contractor for payment to be made.

• The documentation shall include detailed descriptions of the work and contain at a minimum:

o Name of customer o Name of technician who performed the service o Description of the service performed

Further Responsibilities:

• Report to customer upon arrival.

• Work hours are M-F from 6 a.m. – 2:30 p.m. All work outside of the mentioned days and hours shall be approved by the Facility Director in writing prior to entering the facility, except for emergency requests.

• All contractors shall have a valid picture identification such as a driver’s license or state-issued ID.

• Contractor shall provide all labor and required parts.

• It is the responsibility of the contractor to become fully informed as to the nature and extent of the work required and its relation to any other work in the area, including the operation of the facility.

• Provide Safety Data Sheets for any products that may need to be used in the performance of this contact.

• Contractor shall be responsible for any damages caused by his/her employees and will repair all damaged systems/equipment immediately at no additional cost to the government.

• Water and electrical power will be provided at no cost to the contractor. All connections to this water and/or electrical power must be approved by authorized personnel prior to any connections being made.

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• The contractor shall be responsible for placing barricades in appropriate locations to protect the well-being and safety of visitors and staff. These barricades shall be removed by the contractor when the work is completed or at the end of the workday.

• Contractor will be responsible for keeping the work site clean, neat, and orderly, ensuring that there are no unnecessary cables, hoses, ladders or other equipment left in an inappropriate location that could interfere with daily facility operations.

• All equipment shall be removed from any work site that is located within a pedestrian area when work is completed or at the end of the workday.

• Equipment being used in mechanical rooms or on roofs can be left overnight but must be secure and not pose any risk or hazard to facility personnel.

• At no time will equipment be left unattended, including lunch and breaks.

• All doorways, hallways and aisles will be kept clear.

• Contractor is responsible for providing their own PPE if required.

• Contractor will report to Marvin Draper, or Ramon Lopez daily with progress updates or deficiencies noted.