Air Conditioning System
Closed Solicitation Posted
- Solicitation number
- 191T7025Q0013
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking contractors to provide air conditioning systems for approximately 70 residential apartments at the U.S. Embassy in Rome, Italy, through an indefinite-delivery, indefinite-quantity contract with firm-fixed pricing. The procurement requires offerors to supply and install various BTU-sized air conditioning units (9,000 to 24,000 BTU) from manufacturers such as Fujitsu, Mitsubishi, Daikin, Samsung, and Olimpia Splendid, with guaranteed 48-hour installation timelines and year-round service availability. Contractors must demonstrate business establishment, possess necessary licenses and permits, maintain appropriate insurance, provide relevant experience documentation, complete SAM registration, and comply with federal anti-discrimination laws and cybersecurity supply chain risk management requirements. The contract will be awarded to the lowest-priced, acceptable, and responsible offeror based on price evaluation. All quotations must be submitted electronically to RomeGSO-Offers@state.gov by 12:00 noon local time on May 5, 2025, with files limited to 25MB in MS Office, PDF, or zip formats.
This procurement does not utilize any small business set-aside designation and is open to all qualified contractors. The contract structure includes a base year and one option year, with minimum and maximum values of EUR400 and EUR70,000 respectively per contract period. Performance will take place entirely in Rome, Italy, at U.S. Government owned or leased residential apartments, with FOB Destination delivery to the American Embassy Rome at Via Vittorio Veneto, 119/A. The contractor must provide comprehensive services including shipping, installation of various line configurations (3 and 8 meter installations), condensation equipment, removal and disposal of old units, and emergency repair services with 24-hour response requirements Monday through Friday. Payment will be made in Euros, and the U.S. Embassy will not reimburse Value Added Tax due to its tax exemption status.
Notice text
Enclosed is a Request for Quotations (RFQ) for air conditioning systems for the U.S. Embassy in Rome, Italy.
Files
| File | Type | Posted |
|---|---|---|
| RFQ - 191T7025Q0013 - Air Conditioning System.docx | DOCX document | |
| Attachment 3 -CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf | ||
| Cover Letter.pdf | ||
| Attachment 1 - Pricing List.xlsx | XLSX spreadsheet | |
| SF18.pdf | ||
| Attachment 2 - Specifications and Work Requirements.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Air Conditioning System | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| RFQ for PTAC Units | Federal Acquisition Service | No set-aside |
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