AFCEA TechNet Indo-Pacific Conference Support Services

The Defense Information Systems Agency (DISA) is soliciting comprehensive exhibit booth services for their pavilion at the AFCEA TechNet Indo-Pacific 2025 Conference in Honolulu, Hawaii. The procurement encompasses rental of display structures with graphics, exhibit furniture including 12 counter stools and side chairs, 6 cocktail tables, various undraped tables, carpet and padding, TV monitor mounts/stands, and complete installation, dismantling, and shipping services for a 50 ft by 50 ft DISA Pavilion. The pavilion will be configured with a 50 ft by 40 ft theater area and a 10 ft by 50 ft exhibit area, including a dedicated 10 ft by 20 ft speaker staging/break room within the overall space. Key requirements include delivering rental furniture by 3:00 p.m. PT on October 27, 2025, installing booth structures and graphics by 5:00 p.m. PT the same day, and coordinating with Vista Convention Services while adhering to union labor guidelines. The solicitation was posted on September 2, 2025, with proposals due by 4:00 p.m. on September 9, 2025, providing contractors with only one week to respond.

This opportunity is designated as a Total Small Business set-aside with a size standard of $20,000,000, indicating DISA's commitment to supporting small business participation in this procurement. No incumbent contractors are identified in the solicitation materials, suggesting this may be a new requirement or open competition. While specific contract values are not disclosed, the procurement involves shipping approximately 800 lbs of equipment and materials, with the performance period spanning from September 22 through November 26, 2025. The work will be performed at the Hawaii Convention Center in Honolulu, Hawaii, with contractors required to provide comprehensive insurance coverage including $1,000,000 per occurrence general liability and workers' compensation with statutory limits. The solicitation includes detailed specifications for custom gray carpet covering 500 square feet, hard-walled display structures, and precise coordination requirements with the conference venue and labor unions for the October 28-30, 2025 event dates.