832573392-Attachment 1-EPL.xlsx
XLSX spreadsheet 192 KB Posted
- Solicitation number
- 832573392
- Issued by
-
Defense Information Systems Agency
About this file
This file is an Electronic Parts List (EPL) and Independent Government Cost Estimate (IGCE) for the Defense Information Systems Agency (DISA) exhibit at the AFCEA TechNet Indo-Pacific 2025 Conference. The requirement covers exhibit booth services including rental of furniture, carpet, and display structures for a booth at the Hawaii Convention Center. Specific items include 12 padded stools and side chairs, 6 round high/cocktail tables, undraped and draped tables, a bag rack, compact refrigerator, wastebasket, custom gray carpet, and rental display structures.
The solicitation (Number 832573392) calls for delivery of all items no later than 10/27/2025, with no partial deliveries accepted. The total procurement will be shipped to Vista Convention Services at the Hawaii Convention Center in Honolulu. The primary point of contact is Gisela Moore from DISA's PAO5 office, with an alternate contact James Pressley. The document includes detailed instructions for contractors on completing the EPL, providing pricing, and meeting Item Unique Identification (IUID) requirements, with the total procurement covering booth setup, furniture, carpet, material handling, and roundtrip shipping.
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Other files
| File | Type | Posted |
|---|---|---|
| 832573392-Attachment 2- Display Layout.docx | DOCX document | |
| HC102825R0084.pdf | ||
| Attachment 3-Req Conference Forms.pdf | ||
| 832573392-PWS Final.docx | DOCX document | |
| 832573392-QASP Final.docx | DOCX document |
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Text version
Instructions Instructions for Completing Consolidated Product Listing to be used for IGCE/RFQ/EPL/MI&RR This template should be tailored to fit the individual procurement. Remove all examples and notes from the completed document, and change font color to black as appropriate. Comments and/or suggestions regarding this template should be forwarded to the PS21 Policy Branch Mailbox.
| Customers shall work with their respective Property Accountability Office in order to determine in advance which of the requested item(s) require assignment of an Item Unique Identification (IUID) valuation tag in accordance with the guidance contained in DFARS 252.2011-7003. Each item that requires an IUID tag and collection/submission of required information must be clearly identified on the spreadsheet by leaving column M blank. If the contractor will not be required to provide either an IUID tag and/or IUID information, column O should indicate accordingly. |
| Note for DISA requirements only: DISA property accountability manager has determined it to be in the best interest of the Government to upload the required information into the Defense Property Accountability System (DPAS) in order to generate and affix IUID tags on items after delivery. Contractors will NOT be required to generate or provide IUID tags. However, all information outlined on the Electronic Parts List (EPL) MUST be provided with each shipment in order to allow for generation of the physical IUID tag. |
| When submitting requirements for a specific brand name item (accompanied by the appropriate Justification for Other than Full and Open Competition), those items should be marked as “BN” in column B. Items which are to be competed on an “or equal” basis should be marked accordingly so contractors understand how to respond. Column B should be completed for each Contract Line Item (CLIN). |
| If purchasing a complete configurable system, a single CLIN may be used to identify all components associated with the top level assembly. Orders will be placed for a single system based upon the configuration using the Unit of Measure (UoM) "each." Multiple systems can be ordered on a single line item on the contract as long as all will have the exact same configuration. The configuration Bill of Materials (BOM) will be incorporated into the resulting contract as an attached document. |
| If an IUID tag is required for a component or subassembly of a configurable product, the per unit price of the item must be collected and reported. Whenever the need for an IUID tag is indicated, the offeror cannot decline to provide a per unit price by listing the item as not separately priced (NSP). |
| Within a CLIN for single system, sub elements/subassemblies may also require serial numbers and/or IUID tags. When required, the customer shall leave the appropriate columns blank to indicate to the contractors that information must be provided. If information is not required, columns L through N should indicate accordingly. |
| If a serial number is not required (or not provided in accordance with industry standards), column L should be indicated accordingly. |
| Small dollar items such as spares or peripheral equipment for a tech refresh (estimated per unit price of $5K or less) may be grouped together into one BOM for ordering purposes. |
| The completed spreadsheet shall be submitted to DITCO along with all required documentation for review. One copy of the document will be retained in the contract file marked “IGCE”. Another copy will be created with the per unit prices removed and labeled as “RFQ or Proposal Template”. This copy will be included in the RFQ/Proposal and shall be the basis for the offeror’s RFQ/Proposal. At the time the spreadsheet is forwarded in an RFQ/Proposal, columns O through AB will be hidden. Instructions to offerors will explain use of these columns after award. |
| During the evaluation process, the Contract Specialist and Contracting Officer will review proposed CLIN structure with the customer to determine if additional changes are necessary before contract award. |
| Columns Q, R and S will be completed by DITCO and the remaining columns unhidden for distribution with the award documents. Contractors will be instructed to submit a completed document with each shipment in order to meet the requirements for submission of an EPL. When more than one item is shipped per CLIN, all serial numbers and IUID tag information shall be inserted in the appropriate columns separated by semi-colons. |
| In order to assist in identifying a specific shipment to a specific order, contractors are required to provide the name of the carrier and the tracking number for each shipment on the completed EPL. When items are drop shipped from the Original Equipment Manufacturer (OEM), the contractor shall obtain the necessary information from the OEM and submit the completed EPL so that it is received on/before shipment arrives at the destination outlined in the contract. |
| In addition to submission of DD250, Material Inspection and Receiving Report, contractors shall attach a copy of the consolidated EPL with each shipment. To meet the information requirements for this document, columns T through AB must also be completed. IAW DFARS 252.211-7003, completed DD250 and the attachment must be included with invoices submitted in Wide Area WorkFlow (WAWF). |
| For further guidance, please reference the IGCE Desk book located at https://www.ditco.disa.mil/hq/Deskbooks. |
Template updated Jan 2024
(CUI) Narrative The Government Accountability Office (GAO) recommends that IGCEs document data sources, methodology, and assumptions. The estimator must provide an adequate narrative validating the source or basis of the information comprising the estimate and ensuring the estimate is repeatable. Provide a written narrative for each of the below questions to support the IGCE development.
| CUI | ||
| INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) NARRATIVE | ||
| DISA Exhibit at TechNet Indo-Pacific 2025 - Exhibit Booth Services | ||
| 1. | Explain the sources used in the development of the Materials. | GOVERNMENT EXAMPLES AND NOTES |
The Vista Convention Services Exhibitor Manual for TechNet Indo-Pacific 2025, which contained the pricing for the furniture rental, carpet and carpet padding rental, and material handling rates for shipping. Vista is the designated General Service Contractor for the event. The Rental Display pricing came from an estimate provided by General Service Contractor based on an draft exhibit layout provided by the Government. **Examples of sources -
- "GSA Schedule pricing"
- "SEWP contract pricing"
- "Previous contract history factoring in escalation"
- "Vendor Quote(s)"
| Controlled By: DISA |
| Controlled By: PAO5 |
| CUI Category: PROCURE |
| Distribution/Dissemination Control: FEDCON |
| POC: Gisela Moore, gisela.p.moore.civ@mail.mil, PAO5 Mailbox: disa.meade.j-0.list.scpa5-conferences-exhibits@mail.mil |
CUI
(CUI) Template
CUI
| CONTRACTOR REQUIRED INFORMATION | |
| Contractor Contract # (SEWP / GSA): | |
| CONTRACTOR POC Name: | |
| POC Email: | |
| POC Phone #: | |
| CAGE Code | |
| Unique Entity ID # |
| ITEM # (Proposed CLIN) | Manufacturer Name | Manufacturer Part Number | Description | QTY | UNIT OF ISSUE | UNIT PRICE | EXTENDED AMOUNT |
| 0001 | Counter Padded Stool w/ Back, Neutral (Black, White or Gray Scale) | 12 | Each | ||||
| 0001 | Padded Side Chairs, Neutral (Black, White or Gray Scale) | 12 | Each | ||||
| 0001 | Round High/Cocktail Tables (40”– 45” High, 30”– 40” Round) Non-Glass Surface, Neutral Frame (Black, White, Gray Scale) | 6 | Each | ||||
| 0001 | 6 ft Undraped Table (Maximum 2' wide) | 1 | Each | ||||
| 0001 | 8 ft Undraped Table | 1 | Each | ||||
| 0001 | 6 ft Draped Display Tables | 3 | Each | ||||
| 0001 | Bag Rack | 2 | Each | ||||
| 0001 | Compact Refrigerator (4 cu. Ft.) | 1 | Each | ||||
| 0001 | Wastebasket | 7 | Each | ||||
| 0002 | Custom Cut Carpet (Gray) 10' x 50' | 500 | Each | ||||
| 0002 | Single Carpet Padding (10' x 50') | 500 | Each | ||||
| 0002 | Rental Display Structures (Includes Installation/Dismantle Labor) | 1 | Each | ||||
| 0003 | Material Handling Rates, Price Per 100 lbs | 9 | CWT | ||||
| 0004 | Roundtrip Shipping | 1 | Each |
GRAND TOTAL
| REQUESTED DELIVERY DATE: | All items to be delivered no later than 10/27/2025 (Partial deliveries will not be accepted) |
| DELIVER ITEMS TO: | DISA Booth | Hawai’i Convention Center 1801 Kalakaua Avenue Honolulu, HI 96815 |
Ship to Address: Defense Information Systems Agency (Booth # TBD) c/o Vista Convention Services TechNet Indo-Pacific 2025 Hawai’i Convention Center 1801 Kalakaua Avenue Honolulu, HI 96815
| Point of Contact (POC): | Gisela Moore |
| Office Name/Symbol: | PAO5 |
| POC Phone #: | 240-400-6292 |
| POC Email: | gisela.p.moore.civ@mail.mil |
| Alternate POC: | James Pressley |
| Office Name/Symbol: | PAO5 |
| Alternate POC Phone #: | 703-835-7273 |
| Alternate POC Email: | james.f.pressley4.civ@mail.mil |
mailto:gisela.p.moore.civ@mail.milmailto:james.f.pressley4.civ@mail.mil Refence_Data_1
CUI 0 0
1. Right click signature area and select “signature setup”.
2. Enter data listed in fields and click “ok”.
3. Right click signature area and select “Sign”
4. Enter Name or Select image of your signature (if you have one). Then select “change”.
5. Make sure your CAC cert for “Authentication” is selected.
6. Then click “sign”
7. Document will display date, name and DOD CAC signature.
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File details come from the government source that posted it. Updated .