Request for Information.pdf

AFICC 773 ESS/PK-Aerospace Medicine Conference Support A/V Rental & Support

– Aerospace Medicine Conference

General Information

Classification Code: W099 – LEASING OR RENTAL OF EQUIPMENT - MISCELLANEOUS

NAICS Code: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing

THIS IS A REQUEST FOR INFORMATION (RFI)/ SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Aerospace Medicine Conference Support A/V Rental Support

– Aerospace Medicine Conference requirement. This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information from this RFI is for planning purposes only and will assist the Government in planning its acquisition strategy and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.

General Intent

The Air Force is looking to award a single contract to facilitate this requirement. This market research is being conducted to assist in determining the best acquisition strategy for the subject service. Any information regarding contract type, commercial practices, and specifications are requested and being considered for the development of the solicitation.

This announcement is targeted for all qualified businesses that can perform the services as stated in the Statement of Objective (SOO); responses from all interested parties are appreciated and accepted.

Description

The Contractor shall provide an Audio-Visual Package (AVP) for three days of the workshop as outlined in section 2.1. The AVP shall include complete room setup (required AV equipment and cables) for designated ballrooms and breakdown. The Contractor shall provide standard AV equipment included in the package with one (1) full-time AV technical support personnel per room (See Table 1). The Contractor shall furnish all requirements necessary to perform these services and shall comply with the requirements contained in this Statement of Work (SOW).

Background

The Integrated Disability Evaluation System (IDES) Conference is seeking Audio-Visual (AV) equipment support for sessions occurring each day of the conference. The AV equipment is critical for Air Force Medical Command (AFMEDCOM) personnel to thoroughly and accurately present information to the audience to better illustrate and convey current and future operations, issues and policies.

The previous contract number is FA8052-23-C0008, awarded to NEW JOURNEY EVENTS LLC [Cage Code: 8RDG2/UEI: JYJNJVYBBM27] for the total amount of $27,175.00.

Information Requested

The AFICA 773d Enterprise Sourcing Squadron (773 ESS) is seeking responses to the questions listed below. Please provide your responses on company letterhead to the Point of Contact (POC) identified at the end of this RFI.

1. Please provide your company’s name, mailing address, Cage Code, Unique Enitty ID, Point of Contact (POC), telephone number and e-mail address. Please also provide the name of the company’s Parent Company, if applicable.

2. Please provide your business size status (i.e. 8(a) Business Development Small Business Certification, Historically Underutilized Business Zone (HUBZone), Woman- Owned Small Business (WOSB) or Service Disabled Veteran-Owned Small Business (SDCOSB), Small Business, Large Business, etc.) under NAICS 532490. *If you are under the 8(a) program, please identify when you graduate from the program.

3. Given the nature of the work described in the SOO, if you feel another NAICS code better fits this requirement, please identify that.

4. Has your company had experience with this type of service, and/or at this magnitude in the last 5 years?

5. Based on the SOO, do you have enough information to provide an accurate proposal? If not, what additional information can the Government provide to assist you in creating a more accurate proposal?

6. Identify any factors that likely contribute risk or uncertainty to developing a contractor proposal for this proposed requirement. Please rate any factors you identify as either high or low regarding the degree of risk to the contractor. For the high risk drivers, please explain why the risk is high and suggest how the Air Force might mitigate or reduce this risk.

7. Do any components of the SOO conflict with standard industry practice? If so, please describe.

8. Would your company be interested in participating in this solicitation?

Please provide any additional questions, comments, concerns, etc. you have concerning this proposed acquisition. Provide feedback on whether the objectives, requirements, and other information presented in the SOO are clear, achievable within the proposed period of contract, and provide suggested changes, as appropriate.

Format of Responses

Limit RFI responses to 10, single-sided, single-spaced pages. The font for text should be Times New Roman 12-point or larger. The Responder may use oversized pages (including “foldouts”) where appropriate to contain graphic presentations. Oversized pages do not count as extra pages within the page limitations. Submitted responses should be in Microsoft Word or Adobe Acrobat format. Existing commercial documentation and product literature can also be submitted and is not subject to a page limitation. Responses must be unclassified and any proprietary information provided must be marked accordingly.

To protect such data, each line or paragraph on the pages containing such data must be specifically identified and marked with a legend similar to the following: “The following contains proprietary information that (name of Responder) requests not be released to persons outside the Government, except for the purposes of review and evaluation.”

Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m.

Central Standard Time), December 13, 2024 to SSgt Oliver at eric.oliver.5@us.af.mil and SrA Stroupe at liel.stroupe@us.af.mil.

Disclaimer – This notice does not obligate the Government to award a contract or otherwise reimburse the responder for information submitted as a result of this RFI. The Government reserves the right to use the information provided by any respondent for any purpose deemed necessary and legally appropriate. Information submitted will become the property of the Government. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

mailto:eric.oliver.5@us.af.mil mailto:liel.stroupe@us.af.mil