Aerial Film Scanning

Request for Quotation for first task orders, RFQ APFO-TO-7-15-1, Amendment 2, includes the following changes:

1. The addition of workload/pricing for possible inclusion of color negative film
2. An example of pricing
3. Instruction clarification

Please read through the entire amended RFQ.


Current Amendments:
• Amendment 1 of the Solicitation AG-8447-S-15-0006: All changes are still valid; there were many changes and a table of changes was included with the post
• Amendment 2 of the Solicitation AG-8447-S-15-0006: document includes only a replacement page for the first page of Attachment 3, which adds acceptance of solicitation terms and DUNS number to signature block (page 63).
• Amendment 3 of Request for Quotation (RFQ) APFO-TO-7-15-1: replace entire RFQ, removal of pricing for 1-year and addition of option for Tiff World File

THis post also contains a Q&A document that has been revised as of September 4, 2015 with some updates to previous Q&A as well as new Q&A.

Please see Q&A updated September 8, 2015

Request for Quotation for first task orders, RFQ APFO-TO-7-15-1, Amendment 2, includes the following changes:

1. The addition of workload/pricing for possible inclusion of color negative film
2. An example of pricing
3. Instruction clarification

Please read through the entire amended RFQ.


Current Amendments:
• Amendment 1 of the Solicitation AG-8447-S-15-0006: All changes are still valid; there were many changes and a table of changes was included with the post
• Amendment 2 of the Solicitation AG-8447-S-15-0006: document includes only a replacement page for the first page of Attachment 3 (page 63).
• Amendment 3 of Request for Quotation (RFQ) APFO-TO-7-15-1: replace entire RFQ, includes acceptance of terms language, DUNS number, removal of pricing for 1-year, addition of option for Tiff World File

THis post also contains a Q&A document that has been revised as of September 4, 2015 with some updates to previous Q&A as well as new Q&A.

Request for Quotation for first task orders, RFQ APFO-TO-7-15-1, Amendment 2, includes the following changes:

1. The addition of workload/pricing for possible inclusion of color negative film
2. An example of pricing
3. Instruction clarification

Please read through the entire amended RFQ.

Amendment to both the RFP (for IDIQ Contract) and RFQ (for Task Order)
 are being made based on questions and to reflect changes in circumstances from the larger task and scope portrayed in the related RFI and Solicitation AG-8447-S-15-0005.  There is FSA-APFO funding for the first task order awards.  This funding must be obligated by September 18, 2015.  Future FSA funding may not be available again until the end of the next fiscal year, as APFO is performing much of the scanning of its film internally.  The Forest Service has 18,000 rolls of film with no internal scanning capacity at present and are likely to issue task orders if and as funding becomes available.  Their film may be located at either APFO or a refrigerated storage at a Federal Records Center in Denver, Ft. Worth, or Kansas by the time they are able to issue a task order.  NRCS has approximately 1,700 rolls for which they may also issue task orders if funding becomes available.

Amendment 1 to Continuation of AG-8447-S-15-0006 - Changes are in bold with a side bar in the right margin.  Refer to table of changes for location of changes.  Pagination of document has changed slightly.

Amendment 1 to first Task Order RFQ APFO-TO-7-15-1:  many changes to include pricing structure to reflect that of the IDIQ with quantity/pricing ranges; replace entire task order and review carefully.  Please note that minimum and maximum quantities listed in the RFQ refelect an estimated range of the total amount of work to be performed based on funding available to be divided among all contractors awarded a contract under the RFP.   The range does NOT reflect the estimated quantities for each task order awarded.

Thank you for your patience with the many changes and for your questions.

The USDA Farm Service Agency, Aerial Photography Field Office and other USDA agencies require photogrammetric scanning services of primarily black and white 9x9 aerial film exposures from rolls. Scanning of color negative, positive, and infrared may be required as well. The date of film ranges from 1954 to 1992 with an average of 175 exposures per roll. Contract deliverables include the scanned images in TIF format, metadata files, film inspection reports, and progress reports.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation AG-8447-S-15-0006 is issued as a Request for Proposal (RFP)

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, dated August 3, 2015.

4. This solicitation is a Total Small Business Set Aside (FAR 52.219-6). The small business industry size standard for the type of services covered by this procurement, under NAICS code 518210, is the average annual receipts of the concern and its affiliates for the preceding three (3) years not in excess of $32.5 million.

5. Contract Items:

a. Scanned image TIFF files and metadata files. Quantities to be determined by task orders placed under IDIQ contract. The request for quotation for the first task orders is attached for a total of between 240,000 and 325,000 black and white film exposures

b. Option for TIFF World File for orientation of image files

6. Photogrammetric scanning of large format aerial film, 9"x9" exposures; average of 175 exposures per roll; black and white, color, and infrared film types. The first task order is for black and white film to be scanned at 12.5 microns. Refer to Attachment 1 for statement of work and to Request for Quotation APFO-TO-7-15-1 (Task Order 1).

7. Delivery of materials to be determined by Task Order. All materials for Task Order 1 must be delivered to the following address, F.o.B. within 30 days of completion of scanning whole rolls of film for economic delivery on a 2TB hard drive (terms provided in Task Order document):

USDA Aerial Photography Field Office
Attn: Contracting
2222 West 2300 South
Salt Lake City, Utah 84119-2020

8. FAR 52.212-1, Instructions to Offerors - Commercial, and addendum provided in Attachment 2 applies to this acquisition. Offers must include: (1)  completed Attachment 3, Pricing, Resources, Schedule and Certification (2) technical capability statement, scanned image samples, and past performance address described in Attachment 2, Addendum to 52.212-1 in Attachment 2, (3) Completed RFQ APFO-TO-7-15-1 (Task Order 1).

9. FAR 52.212-2, Evaluation - Commercial Items, including the specific criteria and criteria are provided in Attachment 2.

10. Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The certifications are included in Attachment 2.

11. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, and the addenda provided in the attached Contract Terms and Requirements apply to this solicitation. Addenda are included in the Continuation of Combined Synopsis/Solicitation..

12. FAR 52.212-5, Contract Terms and Conditions Requirement To Implement Statues Or Executive Orders - Commercial Items applies to this acquisition. Those clauses that apply are indicated with an X under this section in the attached Contract Terms and Requirements document.

13. Warranty & Financing terms are provided in Addenda to FAR 52.212-4, Contract Terms and Conditions - Commercial Items, in Attachment 1.

14. N/A

15. Responses are due no later than 2:30 pm Mountain Time, Thursday, September 10, 2015, at the location in Item 7. NOTE: The office will be closed for the Labor Day holiday, Monday, September 7, 2015.

16. For information regarding this solicitation, contact Michelle Clifford; 801-844-2909; email michelle.clifford@slc.usda.gov

The USDA Farm Service Agency, Aerial Photography Field Office and other USDA agencies require photogrammetric scanning services of primarily black and white 9x9 aerial film exposures from rolls. Scanning of color negative, positive, and infrared may be required as well. The date of film ranges from 1954 to 1992 with an average of 172 exposures per roll. Contract deliverables include the scanned images in TIF format, metadata files, film inspection reports, and progress reports.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation AG-8447-S-15-0006 is issued as a Request for Proposal (RFP)

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, dated August 3, 2015.

4. This solicitation is a Total Small Business Set Aside (FAR 52.219-6). The small business industry size standard for the type of services covered by this procurement, under NAICS code 518210, is the average annual receipts of the concern and its affiliates for the preceding three (3) years not in excess of $32.5 million.

5. Contract Items:

a. Scanned image TIFF files and metadata files. Quantities to be determined by task orders placed under IDIQ contract. The request for quotation for the first task orders is attached for a total of between 240,000 and 325,000 black and white film exposures

b. Option for TIFF World File for orientation of image files

6. Photogrammetric scanning of large format aerial film, 9"x9" exposures; average of 175 exposures per roll; black and white, color, and infrared film types. The first task order is for black and white film to be scanned at 12.5 microns. Refer to Attachment 1 for statement of work and to APFO-TO-7-15-1 (Task Order 1).

7. Delivery of materials to be determined by Task Order. All materials for Task Order 1 must be delivered to the following address, F.o.B. within 30 days of completion of scanning (terms provided in Task Order document):

USDA Aerial Photography Field Office
Attn: Contracting
2222 West 2300 South
Salt Lake City, Utah 84119-2020

8. FAR 52.212-1, Instructions to Offerors - Commercial, and addendum provided in Attachment 2 applies to this acquisition. Offers must include: (1) completed and signed SF-1449, (2) completed Attachment 3, Pricing, Resources, Schedule and Certification (3) technical capability statement and past performance address outlined in Attachment 2, and (4) scanned image samples, as described in the Addendum to 52.212-1 in Attachment 2.

9. FAR 52.212-2, Evaluation - Commercial Items, including the specific criteria and criteria are provided in Attachment 2.

10. Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The certifications are included in Attachment 2.

11. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, and the addenda provided in the attached Contract Terms and Requirements apply to this solicitation. Addenda are included in the Continuation of Combined Synopsis/Solicitation..

12. FAR 52.212-5, Contract Terms and Conditions Requirement To Implement Statues Or Executive Orders - Commercial Items applies to this acquisition. Those clauses that apply are indicated with an X under this section in the attached Contract Terms and Requirements document.

13. Warranty & Financing terms are provided in Addenda to FAR 52.212-4, Contract Terms and Conditions - Commercial Items, in Attachment 1.

14. N/A

15. Responses are due no later than 2:30 pm Mountain Time, Tuesday, September 8, 2015, at the location in Item 7. NOTE: The office will be closed for the Labor Day holiday, Monday, September 7, 2015.

16. For information regarding this solicitation, contact Michelle Clifford; 801-844-2909; email michelle.clifford@slc.usda.gov