APFO_Task_Order_1_RFQ_Amendment_3.pdf

Request for Quotation – APFO-TO-7-15-1, Amendment 3 Aerial Film Scanning - Task Order 1 Page 1 of 6

The work required by this Request for Quotation will be awarded as Task Orders to multiple contractors (which could be up to seven or more). Terms, conditions, and requirements are in accordance with those below and of the contract, unless stated otherwise below.

Task Order APFO-TO-7-15-1 Contract AG-8447-C-15-XXXX (to be determined) Response Due 2:30pm Mountain Time, Thursday, September 10, 2015 Respond to Contracting Officer

USDA-FSA-Aerial Photography Field Office 2222 W. 2300 South Salt Lake City, UT 84119

Contact for Questions Michelle Clifford 801-844-2909; Michelle.clifford@slc.usda.gov

Statement of Work - Requirements Film Type Color Negative

Black and White (B&W) Approximately 600 rolls of Color Negative film may be awarded, either with or separate from black and white film. Task orders may consist of a combination of color negative and black and white film or one type of film only.

Estimated Minimum of each film type (total quantity based on funding available to be divided among all contract holders)

Estimated Maximum of each film type (total quantity based on funding available to be divided among all contract holders)

Color Negative Film Estimated Quantity - Exposures 122,500 Estimated Quantity - Rolls 700 Black and White Film Estimated Quantity – Exposures 240,000 325,000 Estimated Quantity - Rolls 1,371 1,850 Range of Exposure Years Color Negative – 1980s

Black and White - More recent, beginning 1992 and older Required Delivery Date 30 days from completion of scanning whole rolls of film that can be economically delivered on a minimum 2TB drive Delivery Point (Return of original film and delivery of image scans)

F.o.B. Inside Premises USDA-FSA-Aerial Photography Field Office 2222 W. 2300 South Salt Lake City, UT 84119

Performance Period Begin Date of Award (no later than September 30, 2015) Performance Period End TBD, Not to exceed one-year from date of award Contract Financing Payments Allowed, subject to receipt of adequate security Government Furnished Property, Materials, Information - Section 3, Attachment 1 of Contract and:

Work Order Film/Canisters Film Inspection Report

Due to set-up time required by APFO and/or Contractor, materials will be available for pick-up or shipment on a date agreed upon by both parties. The film will be placed in boxes

Aerial Film Scanning - Task Order 1 Page 2 of 6

Camera Calibration Report (if available) designed for shipment (typically 4 rolls each box) and will not be palletized. Due to budget constraints, the first task order will include a line item for shipping/transportation costs of film to contractor and return to APFO. Should funding be available for shipping on APFO accounts, the task order will be modified by mutual agreement to increase the quantity of scans based on decreased shipping expense.

Metadata Template & Dynamic Fields

FGDC compliant metadata is not required for this Task Order. A text file is required for each set of data delivered per scanner (example):

Film based aerial imagery is obtained by aircraft flying a pre-determined altitude above ground level to achieve the required scale of photography. The film, which was provided by the Aerial Photography Field Office, is scanned or resampled at 12.5 microns using Leica Geosystems DSW700 photogrammetric scanners producing non-spatial TIFF format files. All scans are post-processed using Leica Geosystems FastDodge software. This image was scanned by __________ (Contractor Name)

Contractor Furnished Critical Items/Services – Section 4, Attachment 1 of Contract Performance Work Statement Tasks\Critical Subtasks – Section 5, Attachment 1 of Contract and:

Original Film Return Original film shall be returned un-palletized in the boxes provided. Should the boxes be damaged during shipment or transport to the Contractor’s facility, the Contractor shall provide the same type of specialized boxes (designed for shipment of film) in good condition.

Government Facility (for return of original film and location of Government inspection of film and scans)

USDA-FSA-Aerial Photography Field Office 2222 W. 2300 South Salt Lake City, UT 84119

Government Point of Contact Provided upon award Quality Performance Requirements Summary – Section 7, Attachment 1 of Contract Exhibits – Attachment 1 of Contract Instructions Complete the tables below to indicate the amount of total work that can be completed over the periods requested, beginning date of award (not later than September 30, 2015), and corresponding pricing. This is intended to determine the appropriate period of time needed to perform the current requirement.

Evaluation for Award Evaluation for award of this task order will be in accordance with Attachment 2, 52.212-2, Evaluation – Commercial Items (Oct 2014) for award of the IDIQ contract, in conjunction with evaluation of the responses to the information requested below.

The minimum and maximum quantity ranges indicated above are based on funding available for all task orders awarded and will be divided among all contract holders based on evaluation criteria, pricing, capacity, schedule, and overall cost to the Government .

Aerial Film Scanning - Task Order 1 Page 3 of 6

COMPLETE, SIGN AND RETURN THE FOLLOWING BY 2:30PM MOUNTAIN TIME,

THURSDAY, SEPTEMBER 10, 2015:

Company Name:

Authorized Signature:

Name and Title Date

Performance of Scanning Begin Date:

Indicate approximate date scanning could begin, accounting for set-up time, if applicable. The actual start date will be agreed upon between the contractor and the Government.

PRICING AND WORKLOAD: Insert price and quantity range(s) based on the amount of work on this task order that could be performed within the periods below and an average of 175 exposures per roll (ranging from 7 to 350). Insert pricing/workload for film types exclusive of one another and add rows if needed. This is intended to determine the appropriate period of time and allotment of work among IDIQ contracts awarded.

Insert estimated pricing for media (hard drives) and for shipping/transport of film BOTH from and to Government installation based on the number of rolls the offeror prefers to manage at one time, including sufficient detail for division of price if necessary. Exposure prices must include all other costs, including facility set-up, if applicable. Note: The Government may receive funding to ship film on Government accounts and/or provide file transfer service for delivery of the image scans after award of task orders. If the savings in shipping and/or media provides adequate funding for increase to the number of exposures scanned sufficient for whole rolls of film, the task order may be modified by mutual agreement to increase the number of rolls/exposures scanned.

Pricing/Workload for a 3-Month Period:

Film Scan Type Exposure Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Maximum

Black and White

Insert pricing below and indicate pricing unit/quantity; may include multiple options Estimated Film Shipping/Transport

Estimated Media

Aerial Film Scanning - Task Order 1 Page 4 of 6

Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Color Negative

Pricing/Workload for a 6-Month Period:

Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Aerial Film Scanning - Task Order 1 Page 5 of 6

Pricing/Workload for a 9-Month Period:

Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Quantity

Range

Price/Exp.

for Quantity

Range

Total Price for Range

Minimum

Total Price for Range

Pricing Example (example only; include offeror specific ranges and pricing units)

Film Scan Type Exposure Quantity Range

Price/Exp. for Quantity Range

Total Price for Range Minimum

Total Price for Range Maximum

Black and White

1 – 1,750 $A = $A x 1 = $A x 1,750 1,751 – 35,000 $B = $B x 1,751 = $B x 35,000 35,001 – 70,000 $C = $C x 35,001 = $C x 70,000

Insert pricing below and indicate pricing unit and quantity; may include multiple options Estimated Film Shipping/Transport (Round Trip)

Box shipment: 25 boxes of 4 rolls x

$ 100 rolls in Climate controlled truck

3 2 TB Drives $

Aerial Film Scanning - Task Order 1 Page 6 of 6

Optional Service and Deliverable - Tiff World File

The Government may consider for award the optional award item described in Section 6 of the Contract at pricing submitted on Attachment 3. If awarded, the Tiff World Files would be generated from Black and White film/scans only. If pricing for this optional items varies from that submitted in Attachment 3 based on requirements for this task order, please indicate the Task Order specific pricing below:

Quantity Range Unit Price Minimum Price Maximum Price