AMENDMENT No. 0004: ADAPTA Filming and Producing Services - 946840

This is a combined synopsis/solicitation for supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only method of solicitation for proposals. A written solicitation will not be issued. Reference number 946840 is issued as a request for quotation (RFQ). The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. The intent of these specifications, terms, and conditions, is to describe the video filming and production of Wood Salvage Proof of Concept Project and ADAPTA Wood Workshops on building resiliency in Forestry Practices and Forest Product Development required at the International Institute of Tropical Forestry (IITF) located at 1201 Calle Ceiba, Jardin Botanico Sur, San Juan, PR 00926-1119. This procurement is a 100% Total Small Business set-aside. NAICS: 512110 - Motion Picture and Video Production, with a small business size standard of $32.5M.

Work includes but not limited to: Filming and video editing post-production, sound editing, subtitles, animations and visual effects insertions for educational videos. The Contractor shall produce at least four educational videos based on the ADAPTA workshops and at least one video based on the wood salvage proof of concept project. The duration of the videos will depend on content. More videos might be required per workshop.
Period of Performance PoP: four (4) months after date of contract (ADC).

It is in the best interest of the Government to pursue this procurement as, restricted to local businesses of Puerto Rico and the US Virgin Islands to help promote the economy for the local citizenry and maintain a source base for these services in accordance with FAR 6.202. It has been determined that there is enough prospective local competition to qualify this procurement as full and open competition after exclusion of sources, through market research. As defined by 29 CFR 541.300, 400 and FAR 22.1003-1 and 22.1003-4, this effort is not subject to the U.S. Department of Labor Fair Labor Standards Act.

The Government reserves the right to make a selection based upon the initial proposal submissions so the offeror should submit its best terms in the initial proposal. The Government may also determine to make no award depending on the quality of the proposals and prices submitted.

No proposals will be accepted via fax.

Proposals are due no later than April 22, 2019 at 2:00 PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time) ***REVISED BY AMENDMENT NO. 0001***

Should you have any Pre-Proposal Questions, please submit to Contract Specialist, Darnell Shelton at darnell.shelton@usda.gov ***REVISED BY AMENDMENT NO. 0003***no later than March 21, 2019 at 2:00 PM AST (Atlantic Standard Time)

FIRM-FIXED PRICE PROPOSAL MUST BE SUBMITTED VIA EMAIL ONLY BEFORE THE CLOSING DEADLINE TO: Contract Specialist, Darnell Shelton at darnell.shelton@usda.gov ***REVISED BY AMENDMENT NO. 0003***.
Rejection of Unreasonable Offers: The Government may reject any quotation that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Offerors shall have and shall maintain an active registration in the following database: System for Award Management (SAM): Offerors shall have and shall maintain an active registration in the SAM database at http://www.sam.gov to be eligible for a Government contract award. If at the time of award an Offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective Offeror.

The Offeror evaluation will be conducted in accordance with the Federal Acquisition Regulation (FAR) Sub-Parts 13.106-2 and 12.6, utilizing simplified acquisition procedures

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (AUG 2018)

Request for Quotation (RFQ) should be submitted and shall contain the following information:

1. RFQ No.

2. Time Specified for Receipt of Offers

3. Name

4. Address

5. Telephone number of Offeror

6. Any Discount Terms

7. Acknowledgement of all RFQ Amendments (if applicable)

8. Signed quotes must indicate quantity, unit price and total amount for each item.

9. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.
10. Offerors shall submit their quote by utilizing the attached Quote Template, as this schedule provide a breakdown in costs and aids the Government in its price evaluation.

11. Submission of Contractor's Key Personnel information shall not exceed 10 pages. Any pages beyond this page limitation will not be evaluated.

12. Quote shall also contain all other documentation specified herein.

52.212-2 (ADDENDUM) EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, lowest-price technically acceptable (LPTA), considered. The following factors shall be used to evaluate offers:

Price -

The Government will evaluate quotes for an award based on the lowest reasonable total price quoted for this solicitation.
The Government intends to evaluate quotes and award a contract without discussion; therefore, the offeror's initial quote should contain the offeror's best price, terms, and conditions.

Reasonableness - is defined as a price that provides best value to the Government when considering current market prices, wage determinations included in the solicitation, if applicable, and technical capabilities of the offerors. Also, a fair price should ensure the offeror a reasonable profit commensurate with performance.

Technically Acceptable -

Qualification of Key Personnel Supporting this Contract:

The Offeror shall submit the following information of their Key Personnel - Professional Videographer and Video Editor:

Resume

Examples of Past Performance:

Resumes shall describe the individual's specific experience as it relates to the requirements of this Statement of Work. This shall include the identification, the specific task delineated in the attached Statement of Work, and how the responsibilities and accomplishments listed in the resume relate to the delineated tasks. The resume shall also contain the dates of involvement for each project identified along with the customer supported. The resume shall identify all formal education (e.g., college, training courses, etc.), the dates attended, and degrees or certifications earned

ATTACHMENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 ADAPTA Filming and Producing 2 03-18-19
Services Statement of Work

Attachment 2 Clauses 14 03-18-19

Added: Mar 25, 2019 1:32 pm Modified: Mar 25, 2019 7:13 pmTrack Changes ***AMENDMENT No. 0001***

The purpose of this amendment is to:

1. Extend the solicitation closing date through April 22, 2019 at 2:00PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

2. The Offeror is required to sign this document and return 01 copy to the issuing office.

3. All other terms and conditions remain unchanged.

***AMENDMENT No. 0002***

The purpose of this amendment is to:

1. Update time sensitive elements of the solicitation herein to reflect extension provided by Amendment No. 0001: closing dated extended through April 22, 2019 at 2:00PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

2. An Amendment is forthcoming to include Pre-Proposal Questions and Answers and revisions to the SOW

3. The Offeror is required to sign this document and return 01 copy to the issuing office.

4. All other terms and conditions remain unchanged.

***AMENDMENT No. 0003***
The purpose of this amendment is to:
1. Update Contract Specialist, Darnell Shelton's email address
from: dshelton@fs.fed.us
to: darnell.shelton@usda.gov
2. The Offeror is required to sign this document and return 01 copy to the issuing office.
3. All other terms and conditions remin unchanged..

This is a combined synopsis/solicitation for supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only method of solicitation for proposals. A written solicitation will not be issued. Reference number 946840 is issued as a request for quotation (RFQ). The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. The intent of these specifications, terms, and conditions, is to describe the video filming and production of Wood Salvage Proof of Concept Project and ADAPTA Wood Workshops on building resiliency in Forestry Practices and Forest Product Development required at the International Institute of Tropical Forestry (IITF) located at 1201 Calle Ceiba, Jardin Botanico Sur, San Juan, PR 00926-1119. This procurement is a 100% Total Small Business set-aside. NAICS: 512110 - Motion Picture and Video Production, with a small business size standard of $32.5M.

Work includes but not limited to: Filming and video editing post-production, sound editing, subtitles, animations and visual effects insertions for educational videos. The Contractor shall produce at least four educational videos based on the ADAPTA workshops and at least one video based on the wood salvage proof of concept project. The duration of the videos will depend on content. More videos might be required per workshop.
Period of Performance PoP: four (4) months after date of contract (ADC).

It is in the best interest of the Government to pursue this procurement as, restricted to local businesses of Puerto Rico and the US Virgin Islands to help promote the economy for the local citizenry and maintain a source base for these services in accordance with FAR 6.202. It has been determined that there is enough prospective local competition to qualify this procurement as full and open competition after exclusion of sources, through market research. As defined by 29 CFR 541.300, 400 and FAR 22.1003-1 and 22.1003-4, this effort is not subject to the U.S. Department of Labor Fair Labor Standards Act.

The Government reserves the right to make a selection based upon the initial proposal submissions so the offeror should submit its best terms in the initial proposal. The Government may also determine to make no award depending on the quality of the proposals and prices submitted.

No proposals will be accepted via fax.

Proposals are due no later than April 22, 2019 at 2:00 PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time) ***AMENDMENT NO. 0001***

Should you have any Pre-Proposal Questions, please submit to Contract Specialist, Darnell Shelton at dshelton@fs.fed.us no later than March 21, 2019 at 2:00 PM AST (Atlantic Standard Time)

FIRM-FIXED PRICE PROPOSAL MUST BE SUBMITTED VIA EMAIL ONLY BEFORE THE CLOSING DEADLINE TO: Contract Specialist, Darnell Shelton at dshelton@fs.fed.us.
Rejection of Unreasonable Offers: The Government may reject any quotation that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Offerors shall have and shall maintain an active registration in the following database: System for Award Management (SAM): Offerors shall have and shall maintain an active registration in the SAM database at http://www.sam.gov to be eligible for a Government contract award. If at the time of award an Offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective Offeror.

The Offeror evaluation will be conducted in accordance with the Federal Acquisition Regulation (FAR) Sub-Parts 13.106-2 and 12.6, utilizing simplified acquisition procedures

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (AUG 2018)

Request for Quotation (RFQ) should be submitted and shall contain the following information:

1. RFQ No.

2. Time Specified for Receipt of Offers

3. Name

4. Address

5. Telephone number of Offeror

6. Any Discount Terms

7. Acknowledgement of all RFQ Amendments (if applicable)

8. Signed quotes must indicate quantity, unit price and total amount for each item.

9. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.
10. Offerors shall submit their quote by utilizing the attached Quote Template, as this schedule provide a breakdown in costs and aids the Government in its price evaluation.

11. Submission of Contractor's Key Personnel information shall not exceed 10 pages. Any pages beyond this page limitation will not be evaluated.

12. Quote shall also contain all other documentation specified herein.

52.212-2 (ADDENDUM) EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, lowest-price technically acceptable (LPTA), considered. The following factors shall be used to evaluate offers:

Price -

The Government will evaluate quotes for an award based on the lowest reasonable total price quoted for this solicitation.
The Government intends to evaluate quotes and award a contract without discussion; therefore, the offeror's initial quote should contain the offeror's best price, terms, and conditions.

Reasonableness - is defined as a price that provides best value to the Government when considering current market prices, wage determinations included in the solicitation, if applicable, and technical capabilities of the offerors. Also, a fair price should ensure the offeror a reasonable profit commensurate with performance.

Technically Acceptable -

Qualification of Key Personnel Supporting this Contract:

The Offeror shall submit the following information of their Key Personnel - Professional Videographer and Video Editor:

Resume

Examples of Past Performance:

Resumes shall describe the individual's specific experience as it relates to the requirements of this Statement of Work. This shall include the identification, the specific task delineated in the attached Statement of Work, and how the responsibilities and accomplishments listed in the resume relate to the delineated tasks. The resume shall also contain the dates of involvement for each project identified along with the customer supported. The resume shall identify all formal education (e.g., college, training courses, etc.), the dates attended, and degrees or certifications earned

ATTACHMENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 ADAPTA Filming and Producing 2 03-18-19
Services Statement of Work

Attachment 2 Clauses 14 03-18-19

Added: Mar 25, 2019 1:32 pm Modified: Mar 25, 2019 1:47 pmTrack Changes ***AMENDMENT No. 0001***

The purpose of this amendment is to:

1. Extend the solicitation closing date through April 22, 2019 at 2:00PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

2. The Offeror is required to sign this document and return 01 copy to the issuing office.

3. All other terms and conditions remain unchanged.

***AMENDMENT No. 0002***

The purpose of this amendment is to:

1. Update time sensitive elements of the solicitation herein to reflect extension provided by Amendment No. 0001: closing dated extended through April 22, 2019 at 2:00PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

2. Amendment No. 0003 is forthcoming to include Pre-Proposal Questions and Answers and revisions to the SOW

3. The Offeror is required to sign this document and return 01 copy to the issuing office.

4. All other terms and conditions remain unchanged.

.

AMENDMENT No. 0001

The purpose of this amendment is to:

1. Extend the solicitation closing date through April 22, 2019 at 2:00PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

2. The Offeror is required to sign this document and return 01 copy to the issuing office.

3. All other terms and conditions remain unchanged.

.

This is a combined synopsis/solicitation for supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only method of solicitation for proposals. A written solicitation will not be issued. Reference number 946840 is issued as a request for quotation (RFQ). The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. The intent of these specifications, terms, and conditions, is to describe the video filming and production of Wood Salvage Proof of Concept Project and ADAPTA Wood Workshops on building resiliency in Forestry Practices and Forest Product Development required at the International Institute of Tropical Forestry (IITF) located at 1201 Calle Ceiba, Jardin Botanico Sur, San Juan, PR 00926-1119. This procurement is a 100% Total Small Business set-aside. NAICS: 512110 - Motion Picture and Video Production, with a small business size standard of $32.5M.

Work includes but not limited to: Filming and video editing post-production, sound editing, subtitles, animations and visual effects insertions for educational videos. The Contractor shall produce at least four educational videos based on the ADAPTA workshops and at least one video based on the wood salvage proof of concept project. The duration of the videos will depend on content. More videos might be required per workshop.
Period of Performance PoP: four (4) months after date of contract (ADC).

It is in the best interest of the Government to pursue this procurement as, restricted to local businesses of Puerto Rico and the US Virgin Islands to help promote the economy for the local citizenry and maintain a source base for these services in accordance with FAR 6.202. It has been determined that there is enough prospective local competition to qualify this procurement as full and open competition after exclusion of sources, through market research. As defined by 29 CFR 541.300, 400 and FAR 22.1003-1 and 22.1003-4, this effort is not subject to the U.S. Department of Labor Fair Labor Standards Act.

The Government reserves the right to make a selection based upon the initial proposal submissions so the offeror should submit its best terms in the initial proposal. The Government may also determine to make no award depending on the quality of the proposals and prices submitted.

No proposals will be accepted via fax.

Proposals are due no later than March 25, 2019 at 2:00 PM AST (Atlantic Standard Time; Local San Juan, Puerto Rico Time)

Should you have any Pre-Proposal Questions, please submit to Contract Specialist, Darnell Shelton at dshelton@fs.fed.us no later than March 21, 2019 at 2:00 PM AST (Atlantic Standard Time)

FIRM-FIXED PRICE PROPOSAL MUST BE SUBMITTED VIA EMAIL ONLY BEFORE THE CLOSING DEADLINE TO: Contract Specialist, Darnell Shelton at dshelton@fs.fed.us.
Rejection of Unreasonable Offers: The Government may reject any quotation that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Offerors shall have and shall maintain an active registration in the following database: System for Award Management (SAM): Offerors shall have and shall maintain an active registration in the SAM database at http://www.sam.gov to be eligible for a Government contract award. If at the time of award an Offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective Offeror.

The Offeror evaluation will be conducted in accordance with the Federal Acquisition Regulation (FAR) Sub-Parts 13.106-2 and 12.6, utilizing simplified acquisition procedures

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (AUG 2018)

Request for Quotation (RFQ) should be submitted and shall contain the following information:

1. RFQ No.

2. Time Specified for Receipt of Offers

3. Name

4. Address

5. Telephone number of Offeror

6. Any Discount Terms

7. Acknowledgement of all RFQ Amendments (if applicable)

8. Signed quotes must indicate quantity, unit price and total amount for each item.

9. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.
10. Offerors shall submit their quote by utilizing the attached Quote Template, as this schedule provide a breakdown in costs and aids the Government in its price evaluation.

11. Submission of Contractor's Key Personnel information shall not exceed 10 pages. Any pages beyond this page limitation will not be evaluated.

12. Quote shall also contain all other documentation specified herein.

52.212-2 (ADDENDUM) EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, lowest-price technically acceptable (LPTA), considered. The following factors shall be used to evaluate offers:

Price -

The Government will evaluate quotes for an award based on the lowest reasonable total price quoted for this solicitation.
The Government intends to evaluate quotes and award a contract without discussion; therefore, the offeror's initial quote should contain the offeror's best price, terms, and conditions.

Reasonableness - is defined as a price that provides best value to the Government when considering current market prices, wage determinations included in the solicitation, if applicable, and technical capabilities of the offerors. Also, a fair price should ensure the offeror a reasonable profit commensurate with performance.

Technically Acceptable -

Qualification of Key Personnel Supporting this Contract:

The Offeror shall submit the following information of their Key Personnel - Professional Videographer and Video Editor:

Resume

Examples of Past Performance:

Resumes shall describe the individual's specific experience as it relates to the requirements of this Statement of Work. This shall include the identification, the specific task delineated in the attached Statement of Work, and how the responsibilities and accomplishments listed in the resume relate to the delineated tasks. The resume shall also contain the dates of involvement for each project identified along with the customer supported. The resume shall identify all formal education (e.g., college, training courses, etc.), the dates attended, and degrees or certifications earned

ATTACHMENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 ADAPTA Filming and Producing 2 03-18-19
Services Statement of Work

Attachment 2 Clauses 14 03-18-19

.