Attachment_1_REV_1_ADAPTA_Filming_and_Producing_Services_Statement_of_Work_04-10-19.pdf

Statement of Work

ADAPTA Filming, Producing, and Graphic Services

Scope of Work: Contractor will report to and be supervised by the USDA Caribbean Climate

Hub (CCH) Director. All materials shall be in support of aligned with the USDA Caribbean

Climate Hub mission to reduce risks to climate change and increase sustainability in tropical forestry and agriculture. The proposed work includes video documentation, production, and graphics development in support of the USDA Caribbean Climate Hub. Specifically, it includes video documentation of four training workshops related to developing a sustainable wood industry, video documentation of a hurricane downed wood salvage proof of concept project, and development of graphics for videos, reports, factsheets, and web tools of the Climate Hub.

Length of Contract: One (1) year from award date with four (4) option years.

Background: The U.S. Department of Agriculture (USDA) Caribbean Hub for Risk Adaptation and Mitigation to Climate Change (Caribbean Climate Hubs, CCH) at the International Institute of Tropical Forestry (IITF) was established to deliver science-based knowledge and practical information to farmers, ranchers, and forest landowners that will help them to adapt to climate change and weather variability. The CCH provides technical support for agricultural land and forest managers to respond to hurricanes, drought, heat stress, floods, pests, and changes in growing seasons in Puerto Rico and the US Virgin Islands. The CCH focus on educating farmers, ranchers, forest managers and advisers on ways to build resilience to extreme weather events and thrive despite a changing climate.

Contractor Requirements:

Contractor will be responsible for the following:

1. Effective late April 2019 – early May 2019, the CCH will host a minimum of four 1-day workshops for farmers, forest land owners and wood industry stakeholders as part of the

ADAPTA project, an initiative to provide hands-on demonstrations of land management practices and adaptation techniques to address risks associated with climate change. The contractor will film and produce short videos based on the workshops, and capturing key messages, for dissemination as educational resources. The workshops will be in different facilities around Puerto Rico and the US Virgin Islands and will be one or two day events with lectures and demonstrations of best management practices. From two to four 15 minute videos will be produced from each workshop.

2. The CCH will be working with partners in the wood industry to process logs salvaged from

Hurricane María debris management operations to produce wood and wood products. The contractor will film and produce a 45 minute video that captures and demonstrates the transformation of the logs from waste to final wood products. The video should showcase the strengths and the challenges facing the wood industry in the U.S. Caribbean and serve as a reflection of what can be improved in the management of woody debris in future extreme weather events. The transformation of wood logs rescued from Hurricane Maria into wood products and other activities associated that project will take place during 2019.

http://caribbeanclimatehub.org/projects/ http://caribbeanclimatehub.org/projects/

3. The CCH produces a number of reports, factsheets, and web-based tools that require graphic elements that are appropriate to the product, incorporated in the videos described here, and based on previous graphic design elements work of the Climate Hub. The contractor will develop\, in consultation with the Climate Hub staff, graphics as electronic files suitable for high quality publication, web based publication, or integration in video productions as appropriate.

Deliverables

1. Filming and video editing post-production, sound editing, graphics, subtitles, animations and visual effects insertions for informational videos. The duration of the videos will depend on content but we expect short videos of 12-15 minutes and a longer video of 45-60 minutes.

a. The Contractor selected is expected to produce at least four short informational videos based on the ADAPTA workshops.

b. The Contractor selected is expected to produce at least one long video based on the wood salvage proof of concept project. More videos might be required per workshop.

2. Graphics. The contractor will be expected to deliver graphics for

a. Several factsheets (2 pages) that capture key messages of each of the videos

b. Multipage reports for each of the videos that fully document activities and messages. These are primarily text but with associated graphics to be produced by the contractor.

c. Additional graphics as needed by the CCH and that can be accomplished within the scope of this contract.

Other considerations

1. Time commitment. The contractor will be expected to work full time (40 hours work week) over the length of this contract with a flexible work schedule consulted/approved by the CCH

Director.

2. Working conditions. The contractor can be supplied with workspace and computing at the

USDA Forest Service International Institute of Tropical Forestry.

3. Contractor’s Key Personnel: The contractor personnel supporting this SOW should have experience working in video filming editing, production and graphics services aforementioned. The desired levels of experience are five years of equivalent work.

4. Security Requirements: All contract personnel are required to complete the CIO Security

Training classes on an annual basis to maintain access. There will also be a Job Hazard

Analysis document completed and signed for all the contract tasks to be conducted.

5. Data Rights: The International Institute of Tropical Forestry retains ownership of all materials developed under this contract and will be credited on all materials produced and presented under this contract including and not limited to publications, fact sheets, written material, videos, photographs, and other related products.