Acquisition of Wood Flooring and Adhesives
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0017
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 321999 All Other Miscellaneous Wood Product Manufacturing
- Place of performance
- Tokyo 106-0 Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking quotations for the acquisition of wood flooring and adhesives for the U.S. Embassy Housing Compound in Tokyo, Japan, under Request for Quotations (RFQ) No. 19JA8026Q0017. The procurement requires 5,000 square feet of HW582CA303 Oak Traditions hardwood flooring in Rustic Natural color and 50 pails of Shaw floor 3-in-1 Ultra wood adhesive (4 gallons per bucket), with equivalent products acceptable if accompanied by appropriate Material Safety Data Sheets. Award will be made to the lowest-priced, acceptable, responsible quoter based on initial quotations without discussions, though the Government reserves the right to conduct discussions with firms in the competitive range if necessary. All quoters must be registered in the System for Award Management (SAM) prior to contract award, and quotations must be submitted electronically to Ayaka Ogawara at OgawaraAG@state.gov by 3:00 p.m. Japan Standard Time on March 27, 2026. The deadline for submitting questions is 3:00 p.m. Japan Standard Time on March 6, 2026, and quoters must confirm receipt of their submission with the contracting officer.
No set-aside designations apply to this procurement, and there are no identified incumbent contractors. The specific quantity requirements include 5,000 square feet (approximately 465 square meters) of engineered red oak flooring with uniform lengths of 1,490 millimeters, widths of 128.56 millimeters (including groove), and thickness of 8.4 to 8.5 millimeters, along with 50 pails of adhesive. Quoters may select delivery to either the U.S. Despatch Agency in Kent, Washington, with a 120-calendar-day delivery window, or directly to the U.S. Embassy Tokyo, with a 180-calendar-day delivery window; both locations require appropriate packing on forklift-ready pallets with detailed packing lists. The contract is firm fixed-price with all labor, materials, overhead, profit, and transportation costs included in the quoted price, and the U.S. Embassy is exempt from Japanese consumption taxes. The place of performance is Tokyo, Japan, and quotations must be submitted in English with complete Standard Form 1449 pages, pricing schedules, representations and certifications, and proof of SAM registration.
Notice text
Enclosed is a Request for Quotations (RFQ) for Acquisition of Wood Flooring and Adhesives for the U.S. Embassy Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 2. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Acquisition of Wood Flooring and Adhesives | Pre-Solicitation |
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