19JA8026Q0017 - Amendment 0001 (SF-30 QA).pdf

1BAMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. MODIFICATION NO.

3. EFFECTIVE DATE

See Item 16C

4. REQUISITION/PURCHASE REQ. NO.

PR15856094 / PR15845030

5. PROJECT NO.

6. ISSUED BY CODE

7. ADMINISTERED BY CODE

Procurement/Contracting Office

U.S. Embassy Tokyo

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR

9a. AMENDMENT OF SOLICITATION NO.

19JA8026Q0017

9b. DATED

02/27/2026

10a. MODIFICATION OF CONTRACT/PURCHASE ORDER NO.

10b. DATED

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ✓ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [✓] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __one___ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR

AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/PURCHASE ORDERS.

IT MODIFIES THE CONTRACT/PURCHASE ORDER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM

10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The purpose of this amendment is to provide Qs&As. See following pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

March 10, 2026

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.24

03/10/2026 01:45 GMT

Staff, Christopher (StaffCG@state.gov)

Request for Quotations (RFQ) No. 19JA8026Q0017

Amendment 0001

March 10, 2026

Questions-and-Answers (Qs&As)

Request for Quotations No. 19JA8026Q0017 Acquisition of Wood Flooring and Adhesives for the U.S. Embassy Housing Compound in Tokyo, Japan

Question Answer

Q1 We would like to respectfully inquire whether slight dimensional adjustments based on Japanese metric standards may be acceptable, provided that the total required area, material (Red Oak), grade, finish, and overall quality remain equivalent to the specified product.

In Japan, standard flooring widths are typically 100mm or 150mm under metric specifications, and inch-based materials (such as approximately 5 inches in width) are extremely difficult to procure locally. Even imported products marketed in Japan are generally converted to metric standards. As a result, sourcing the exact inch-based dimensions specified in the RFQ may not be feasible within the available timeframe.

We would greatly appreciate your guidance on whether proposals based on Japanese standard metric dimensions — while maintaining equivalent material quality and total square footage — would be considered acceptable as “or equal” under this solicitation.

Additionally, we would like to confirm whether the use of manufacturer-recommended adhesive (compatible with the proposed flooring product) would be acceptable, as Japanese manufacturers generally specify their own approved adhesive systems to ensure warranty and performance compliance.

A1 Please see additional size information on the wood flooring in metric.

L1490mm x 128.56mm (including the side groove) x

T 8.4-8.5mm

L1490mm x 125.5mm (excluding the side groove) x

T 8.4-8.5mm

Change in wood size: We can adjust the size of the length but not the width and thickness. In some works that we are doing, we are replacing the wood partially and changes in width and thickness will not be acceptable.

Adhesive: We are open in accepting equivalent adhesive supplied by the wood manufacturer, however, please note that we are working in indoor locations and fumes and other factors are necessary to consider. The quoter shall send the product MSDS as a part of quotation for Technical Evaluation for review.

Q2 We can provide the exact item from the product link highlighted on the cover letter and RFQ file.

However, I would like to note that the plank

A2 Random lengths from 11.7 inches to 58.5 inches will not be acceptable.

Embassy of the United States of America

Tokyo, Japan

Request for Quotations (RFQ) No. 19JA8026Q0017

Amendment 0001 lengths are random, ranging approximately from

11.7 inches to 58.5 inches. This variation helps create a more natural appearance once installed.

Rest assured, the width and thickness of all planks remain consistent with the specifications on the link: 5 inches wide and 3/8 inch nominal thickness.

Kindly let me know if these plank dimensions work for you or if you require a custom size, so I can proceed accordingly.

–End of Qs&As-