A250 – American Festival Hibiya Park 2026
Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19JA8026Q0025
- Agency
-
Department of State
- Responses due
- Not on record
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Tokyo Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting a firm-fixed-price contract through its Embassy in Tokyo, Japan, to organize and execute the A250 – American Festival Hibiya Park 2026 event in support of Mission Japan. The procurement seeks a contractor to manage convention and trade show organization services, specifically public relations and management support activities for this American cultural festival. All responsible sources are eligible to submit quotations, and the government reserves the right to award the contract based on initial offers without discussion. While specific evaluation criteria are not detailed in this pre-solicitation notice, contractors should note that submissions will be reviewed for their ability to successfully deliver the event. The formal solicitation will be posted on SAM.gov by the Embassy of the United States in Tokyo at a future date, and prospective bidders should monitor that platform for the complete solicitation package and response deadline.
No set-aside designations apply to this procurement, meaning small businesses and other designated groups are not given preferential consideration. The notice does not identify any incumbent contractors or provide specific budget ranges or award values for the contract. All U.S. contractors must register in the System for Award Management (SAM) database prior to proposal submission, while overseas contractors are recommended to register before contract award. Electronic submission of quotations is permitted, with the requirement that email submissions not exceed 15 megabytes in size. The contract is subject to FAR provision 52.229-12 regarding taxes on certain foreign procurements, and prospective bidders should prepare to comply with all applicable federal acquisition regulations when the full solicitation becomes available.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Tokyo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to carry out A250 – American Festival Hibiya Park 2026 in Tokyo, Japan, to support Mission Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
It is recommended for oversea Contractors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to an award of the contract.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Notice history
| Notice | Type | Posted |
|---|---|---|
| A250 – American Festival Hibiya Park 2026 | Solicitation | |
| This notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
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| Freedom 250 Reception and Fireworks Event | Department of State | No set-aside | |
| FY2026 - FY2027 Projections | ENDIST Japan | No set-aside | |
| FY2027 Projections | ENDIST Japan | No set-aside |
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