8960--Sources Sought 561-25-1-6468-0001 | 36C242-24-AP-3963 Bottled water delivery, water cooler rental & maintenance

Introduction: The NJ Department of Veterans Affairs requires replenishment & maintenance of its water coolers at its East Orange & Lyons, NJ campuses.

Background /Objective: The New Jersey VA Medical center s campuses are currently seeking bi-weekly delivery of five-gallon Pure Life or brand equivalent bottled water to various locations throughout its East Orange & Lyons campuses to replenish the water coolers.

Place of Delivery: 385 Tremont Avenue, East Orange, NJ & 151 Knollcroft road, Lyons, NJ. See detailed location list.

Period of Performance Estimated Need Date is October 1, 2024, or 30 days after receipt of award (ARO). This is a base plus two (2) option years contract.

Scope of Work The vendor shall provide bi-weekly five-gallon bottled water delivery to all locations that are equipped with water coolers at our East Orange & Lyons campuses to maintain a par level of five full bottles per cooler. No area is to receive more than five bottles at a time, any excess shall be delivered to the warehouses at the corresponding locations to be used as back-up (i.e., area C has 3 full bottles during delivery day, the vendor shall leave 2 full bottles bringing the level back to five and deliver the remaining three to the warehouse). Professional cooler cleaning shall be performed quarterly totaling four times during each period of performance (POP), with dates TBD. Deliveries shall be scheduled on the same day every other week based upon the initial delivery (i.e., Every other Tuesday) to maintain continuity and minimize outages. East Orange campus & Lyons campus deliveries are not required to be done on the same day of the week. The vendor shall provide the rental/lease of sixty (60) water coolers for the Lyons location only.

Specific Deliverables:

Contractor shall provide professional cooler cleaning services quarterly for all coolers at each location totaling four (4) times during each period of performance (POP).

Contractor shall provide pick-up and removal of all empty water bottles.

Contractor shall deliver to each listed location (63 EO, 54 Lyons) to distribute the water. Par level of five bottles per cooler. See location list.

The contractor shall provide sixty (60) water coolers for the Lyons campus on a monthly rental basis. Six (6) of the coolers will be used as back-ups.

The contractor shall deliver on the same day every other week during the period of performance (POP).

The contractor shall notify the designated VA personnel (COR, designated POCs) of any known or anticipated delays within 24 hours if prior to the delivery date, within 1 hour if it occurs on the scheduled delivery day. Accepted forms of notification are email (preferred), phone/voicemail, and/or text message to any of the designated points of contact (POCs) provided.