8955--Barista Supplies - Coffee Roaster Coffee Crafters, Valenta 8 w/Options

The Department of Veterans Affairs is seeking to procure a coffee bean roaster machine equivalent to or matching the Coffee Crafters brand Coffee Roaster Valenta 8 model, equipped with optional Fill and Seal station (K-cup dispenser) and Co-Pilot function. Vendors are permitted to propose alternative brands and models that demonstrate equivalent configuration and performance parameters, provided they submit detailed descriptive information defining equipment capacity and performance specifications. All prospective vendors must maintain an active presence on SAM.gov with a valid Unique Entity Identification (UEI) from the Small Business Administration to be eligible for award consideration. The procurement falls under NAICS code 333241 (Food Product Machinery Manufacturing) and PSC code 8955 (Coffee, Tea, and Cocoa), with the product to be delivered to the Hot Springs, Arkansas area. The response deadline for this pre-solicitation notice is February 9, 2026, at 10:00 AM Eastern Time, and interested vendors should direct inquiries to Contracting Officer Harrison Carter at harrison.carter@va.gov or 407-487-6108.

This pre-solicitation notice carries no small business set-aside designation, meaning all eligible vendors regardless of size classification may compete for the award. No incumbent contractor or current supplier is identified in the notice materials. The government has not disclosed a specific award value or budget range for this procurement in the pre-solicitation documents. The notice does not specify a quantity of roasting machines required or provide a detailed timeline for delivery beyond identifying the Hot Springs, Arkansas vicinity as the delivery location. The pre-solicitation notice will be archived 60 days following the February 9, 2026 response deadline, and vendors should monitor the solicitation number 36C10D26Q0023 for the formal solicitation release.