8910--Dairy Products for Martinsburg VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking a vendor to provide dairy products for the Martinsburg VA Medical Center through Request for Quotation 36C24525Q0721. The procurement covers multiple dairy items including whole milk, 2% milk, skim milk, chocolate milk, lactose-free milk, sour cream, and cottage cheese with quantities ranging from 213 to 134,000 units per product type. This combined synopsis/solicitation constitutes the only formal request for quotes, with the government intending to award a single Firm-Fixed Price contract through full and open competition to businesses operating under NAICS Code 311511 with up to 1,000 employees. Vendors must be Original Equipment Manufacturers, authorized dealers, distributors, or resellers, with no gray market or remanufactured items permitted. The evaluation criteria focuses on the lowest-priced quotation that meets all specified requirements and salient characteristics. Electronic quotes must be submitted by Friday, August 15, 2025 at 12:00 PM Eastern Time.

This procurement operates without any set-aside designations and no current contractors or incumbents are identified in the solicitation documents. While specific award values are not disclosed, the substantial quantities involved suggest a significant contract value, particularly given the requirement for daily deliveries over the contract period. The initial contract period runs from October 1, 2025 to September 30, 2026, with daily deliveries required excluding Wednesdays, Sundays, and federal holidays between 5:00 a.m. and 11:00 a.m. All products must maintain a "sell by date" and remain good for seven days after production, with weekly invoicing submitted to the VA Financial Service Center. Performance will occur at the Martinsburg VA Medical Center located at 510 Butler Ave, Martinsburg, WV 25405, specifically delivering to the inventory control unit in building #500's main kitchen.