8910--Dairy Products Base Plus Four Year Option Periods

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is soliciting dairy products for the Southern Nevada VA Medical Center's Nutrition Service facility through RFQ 36C26125Q0935. The procurement covers a base year plus four one-year option periods from October 1, 2025 to September 30, 2030, seeking suppliers for 2% milk, skim milk, chocolate milk, ice cream, and cottage cheese under a firm-fixed price contract. The solicitation operates under FAR Part 13 Simplified Acquisition Procedures with NAICS code 311511 (Fluid Milk Manufacturing) and requires vendors to meet strict quality standards including Grade A pasteurized milk with specific shelf life requirements and twice-weekly delivery schedules on Tuesdays and Fridays between 9:00am-1:00pm. Evaluation will be based on three factors: Technical Capability, Past Performance, and Price, with offerors required to submit electronic quotes including relevant experience narratives and three examples of similar work. Originally, quotes were due September 26, 2025 at 9:00am PDT with questions accepted until September 10, 2025, though the solicitation has since been canceled with plans to repost an updated version.

The procurement is set aside for small businesses with a size standard of 1,150 employees, and while no current incumbent contractors are identified in the available documentation, the solicitation was canceled and will be reposted with updated requirements. The contract covers delivery to the facility's walk-in refrigerator at 6900 Pesos Rd., N Las Vegas, NV 89086, with strict temperature control and product quality requirements including 10-14 days remaining shelf life for chocolate milk and 14-21 days for other milk products. The pricing sheets reference part numbers 42160, 7620, and 6930 with quantities of 2 for multiple line items, though specific dollar amounts and total contract values are not disclosed in the available documentation. The five-year contract structure indicates a substantial ongoing commitment for dairy product supplies, with delivery requirements specifying twice-weekly shipments to maintain fresh inventory for the medical center's nutrition services. Performance will take place at the Southern Nevada VA Medical Center facility, requiring vendors to meet stringent food safety and delivery schedule requirements throughout the contract period.