7A21--(New Action): VA Procurement Policy Documentation Control Software (VA-27-00008195)

The purpose of Amendment 0001 to Request for Information (RFI) 36C10B26Q0830, titled VA Procurement Policy Documentation Control Software (VA-27-00008195), is to notify all interested vendors that the response deadline has been extended to October 13, 2026, at 10:00 a.m. Eastern Time. This extension allows vendors additional time to review the questions and answers received and to revise or submit their responses.

Please make sure when submitting to email both Ana Subashi at Ana.Subashi@va.gov and Kendra Casebolt at Kendra.Casebolt@va.gov.

Except as expressly amended herein, all other terms and conditions of the RFI remain unchanged and in full force and effect.

Department of Veterans Affairs (VA)

Document Control Management System SharePoint Online Integration

Request for Information (RFI)

Introduction

This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the government as to the ultimate acquisition approach. In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified vendors, who are able to meet the Department of Veterans Affairs (VA) requirements for contractor support to modernize and optimize its warehouse operations. The objective of this requirement is to seek an enterprise-ready document control management solution designed to streamline the lifecycle of Standard Operating Procedures (SOPs), forms, and related reference materials. See draft Performance Work Statement.

The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future Request for Proposal (RFP), if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

RFI Response Instructions

NOTE: The capability package must be clear, concise, and complete. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

Provide the following information:

Provide Company Information:

Company Name

CAGE/DUNS Number under which the company is registered in SAM/VetBiz.gov

Company Address

Point of contact name

Telephone number

Email address

For small business concerns, indicate whether at least 50 percent of the total amount paid by the Government will be paid to firms that are similarly situated.

Brief summary describing your company s technical approach to meeting the requirements, to include:

List any previous or existing contracts you have with the VA where similar work was performed to this requirement. Also, is there an existing contract vehicle you recommend be used for this procurement?

Does the draft Product Description (PD) provide sufficient detail to describe the technical and functional requirements that encompass the requirement? If NO , please provide your technical and functional comments/recommendations/questions on elements of the draft outline that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

If your company is a Small Business, also include the following:

The intent and ability to meet set-aside requirements for performance of this effort.

Information as to proposed team members, the percentage of work each is to perform, and which PD requirements would be subcontracted.

Responses are due at 1:00 PM EST, September 29, 2026. Submit your responses directly on GSA.

Should you have any questions, please reach out to:

Contract Specialist: Ana Subashi. ana.subashi@va.gov

AND

Contracting Officer: Kendra Casebolt. kendra.casebolt@va.gov

All responsible sources may submit a response in accordance with the following:

All proprietary/company confidential material shall be clearly marked on every page that contains such.

Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must indicate whether at least 50% of the cost incurred would be expended for prime employees or employees of other eligible SDVOSB/VOSB firms. This should also include the prime planned percentage and if under 50%, the names of the potential team members that may be used to fulfill the 50% SDVOSB/VOSB requirement.

Please keep your response to no more than 6 pages.