7A21--FY25: MedNet Software Licensing Base-Year

The Department of Veterans Affairs Caribbean Healthcare System, Network Contracting Office 8 has issued a Special Notice announcing its intent to negotiate a sole source contract for MedNet software licensing. The contract will be awarded to AVMEDICAL LLC under FAR part 13.106-1(b) authority, with the associated NAICS code 513210 (Software Publishers) and PSC code 7A21. The procurement involves annual licensing of MedNet software that is required to maintain full functionality of infusion pumps used in VA healthcare operations. The anticipated contract structure includes a base one-year period with four one-year option periods. AVMEDICAL LLC is identified as the only ICU Medical authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) distributor for this specialized software.

The sole source justification is based on the specialized nature of the equipment and software, where improper maintenance or calibration could potentially cause patient harm or misdiagnosis. AVMEDICAL LLC maintains exclusive rights to replacement and upgrade licenses, qualified personnel, access to manufacturer maintenance publications, and proprietary diagnostic software that is not available to third-party vendors. This notice is not a request for competitive proposals or solicitation, but rather a notification of the government's intent to proceed with sole source procurement. Any parties wishing to challenge this approach must provide clear and convincing evidence that competition would be advantageous to the government. Responses must be submitted by 10:00 AM EST on July 14, 2025, via email to Contract Specialist Elder Vazquez at elder.vazquezmelendez@va.gov.