7125--Furniture - Police Wardrobe Lockers - Ann Arbor

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 11 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 11 SUBJECT* Furniture - Police Wardrobe Lockers - Ann Arbor GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 48105 SOLICITATION NUMBER* 36C25024Q0842 RESPONSE DATE/TIME/ZONE 08-06-2024 02:00pm EASTERN TIME, NEW YORK, USA ARCHIVE 30 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSB PRODUCT SERVICE CODE* 7125 NAICS CODE* 337215 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 POINT OF CONTACT* Laura Poma laura.poma@v.agov PLACE OF PERFORMANCE ADDRESS Department of Veteran Affairs VA Ann Arbor Healthcare System 2215 Fuller Road Ann Arbor MI POSTAL CODE 48105 COUNTRY USA DESCRIPTION Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Page 11 of 11 DESCRIPTION This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Federal Acquisition Circular (FAC) 2024-03 This solicitation is set-aside for Service-Disabled Veteran Owned Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 337215 with a small business size standard of 500 employees. The FSC/PSC is 7125. The Department of Veterans Affairs, Network Contracting Office (NCO) 10, 24 Frank Lloyd Wright Dr., Suite M2200, Ann Arbor MI, 48105 in support of the VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105 is seeking to purchase wardrobe lockers for their Police Services Department STATEMENT OF WORK 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Ann Arbor VA Healthcare System for Police Wardrobe Locker Project that meet our open market specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement shall provide (16) wardrobe lockers to meet the storage needs of our VA Police including delivery and installation. The Contracting Officer Representative (COR) is Nancy Anderson, Senior Interior Designer, COR Nancy.anderson@va.gov representing Interior Design on behalf of Kathryn Cooke email: Kathryn.cooke@va.gov. Phone 734-819-4470. Steele Solutions, Model Tiffin Airflow Locker are being used as a basis of design: See attachment titled Wardrobe Locker Cutsheet for details. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Lockers shall be delivered to Ann Arbor VA Healthcare System 10-14 weeks ARO Duty hours shall be 8:00 am to 4:30pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Katie Cooke, Interior Designer. Contractor is required to have on site staff supervisor with OSHA 10 certification. Disseminate and relocate existing furniture in the following areas or per drawings. N/A This procurement package is included of PDF plans. The furniture floor plans are already designed and approved. Specifications and attached quotation including installation. 3.0 KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at Ann Arbor VA Healthcare System, 2215 Fuller Road (138D) Ann Arbor, MI. 48105. Time and date will be determined by VA Point of Contact, Katie Cooke, Interior Designer. 4.0 SUBMISSION OF QUESTIONS Questions: All questions must be received by 8/2/2024 at 2:00 PM (Eastern). All questions submitted for this solicitation must be electronically sent to the following email addresses: laura.poma@va.gov and christopher.callihan@va.gov. 5.0 SUBMISSION OF QUOTATION All interested and qualified companies shall provide quotations for the following. Any delivery/freight charges shall be incorporated into the unit price for the item below, or not exceed $250.00 if listed as a separate line item. The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) Drawings, (floorplans, isometrics, shop drawings, typicals etc.) Complete manufacturer s product specifications. Bill of Materials tagged per CLIN/ floorplan department and room etc. Quantity of man hours for labor/installation. Project management plan. Product literature. Project staffing plan. Physical finish samples. Sustainability certification documents. Complete testing results / certificates. Mockup samples (list any needed here). Warranty. Self-certifying statement confirming ability to meet project deadlines. Volume 2: (pricing) Price quote with separate line for labor/installation. Bill of Materials with subtotals and tagged per CLIN/ floorplan. Contract periods - begin date and end date. Manufacturer Part Number. Local Stock number. Original Equipment Manufacturer Name. Original Equipment Country of Origin Submissions can be sent in multiple emails to avoid computer system email size limitation, to laura.poma@va.gov and christopher.callihan@va.gov. All quotes must be submitted by 8/6/2024 at 2:00 PM (Eastern) to laura.poma@va.gov and christopher.callihan@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 6.0 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts lists to represent exactly what is being included in task order and to determine accuracy. Cut sheets with product detail for each line item. Labor/Services appropriate to the scope of work. (no pricing included) Project staffing plan appropriate to scope of work. Project management plan appropriate to scope of work. Sustainability Certification. 7.0 PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See below for list of products. Please include options for base drawer units and slope tops. Product: Line item Quantity Description 001 6 each Public Safety Wardrobe Lockers, Optional Drawer Base, see specification below 002 12 each Right & Left End Panels OPTIONS Right & Left End Panels 003 10 each Public Safety Wardrobe Lockers, Optional Drawer Base, see specification below 004 2 each End Panel OPTIONS Right & Left End Panels 005 1 each Freight to Ann Arbor 006 1 each Labor to receive, deliver and install during regular business hours Salient Characteristics: To include minimum of the following specifications: Metal lockers specifically designed to be used by public safety professionals. Lockers constructed of 14- and 16-gauge steel. Multiple storage and organizational components including peg board with hooks, large shelves, small shelves, large hanging section, mirror, multiple hooks, lockable security compartment, document holder, boot tray. Top, bottom and front perforated for ventilation/unobstructed airflow throughout. Independent base drawer located under and fastened to locker unit with hardwood top. 200 pound capacity for drawer slides. Sloped tops. Finished ends. Number plates. Built-in combination locks with master key override. Finishes: Metal color: Regalia Blue Extended Base Drawer Top: Hardwood Bench 8.0 SERVICES Design Contract Tasks/Requirements The contractor shall attend a minimum of one (1) in-person meetings at the at Ann Arbor VA Healthcare System, 2215 Fuller Road (138D) Ann Arbor, MI. 48105. To review final award with VA Interior Designer and End Users and to make necessary revisions. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4 1/8 ] scale drawings showing layouts of awarded product. The contractor shall allow for three (1) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall provide final, clean [1/4 1/8 ] scaled drawings of product layout for sign-off prior to scheduling manufacturing. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days. The contractor shall provide 30 days free storage. [30 days standard] Additional time may be needed due to possible construction delays in different phasing required for this renovation project of the ICU and Pulmonary services. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Work Required by Others All work required by other trades shall be identified under this section by the Bidder. Place of Delivery Address: VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105 Country: United States FAR CLAUSES and PROVISONS The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (MAR 2023) The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) FAR 52.212-2 Evaluation-Commercial Items (NOV 2021) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (FEB 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) with the following addenda: VAAR 852.203-70, COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.212-71, GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.242-71, ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) VAAR 852.246-71, REJECTED GOODS (OCT 2018) VAAR 852.247-73, PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post-Award Small Business Program Rerepresentation (FEB 2024) 52.222-19, Child Labor Cooperation with Authorities and Remedies (FEB 2024) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.225-1, Buy American Supplies (OCT 2022) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018)