688th Cyberspace Wing (688 CW) Chaplain Corps Family Retreat
Closed Special Notice Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- FA301626Q0123
- Agency
-
Air Force
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Round Rock, Texas 78665, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 502d Contracting Squadron is conducting market research for the 688th Cyberspace Wing Chaplain Corps to identify sources capable of providing all-inclusive retreat services, with responses due by 10:00 AM CDT on June 2, 2026. This RFI (FA301626Q0123) is restricted to small businesses and is for planning purposes only; participation does not obligate the Government and will not be reimbursed.
The Government seeks a single smoke-free, family-friendly resort solution for a retreat scheduled August 14–16, 2026, accommodating up to 20 adults, 25 children, and 2 Chaplain Corps staff members. Requirements include 12 rooms for two nights, buffet breakfast, lunch, and dinner served in a private conference room, two meeting rooms capable of seating 50 participants with audio-visual support, on-site childcare space, family-oriented recreational activities including aquatic amenities and team-building facilities, and standard amenities such as highchairs, changing tables, and A/V equipment. The venue must be located within 120 miles of Lackland Air Force Base and reachable within two hours. All meal, conference space, and amenity costs must be bundled into a single nightly room rate.
Contractors should submit the completed questionnaire and supporting documentation directly to Contracting Specialist Dionne Harris (Dionne.harris@us.af.mil) with a courtesy copy to Contracting Officer Umar Thomas (umar.thomas.1@us.af.mil), referencing RFI FA301626Q0123 in the subject line. The RFI requests information on small business status, prior military experience, direct facility ownership, smoke-free and family-friendly capabilities, and meal service provisions.
Notice text
The 502d Contracting Squadron is conducting market research on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps to identify potential sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026. This RFI FA301626Q0123 is for planning purposes only and does not constitute a Request for Quote (RFQ). Participation in this RFI process will not obligate the Government in any capacity, and no reimbursement will be provided for costs associated with the submission of information.
Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:
- Attendance: Up to 20 adults, 25 children, and two (2) Chaplain Corps staff members.
- Lodging: Twelve (12) rooms for a duration of two (2) nights.
- Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room.
- Facilities:
- A conference room capable of seating all attendees for meetings and meals.
- Access to on-site family-oriented recreational activities and team-building facilities.
- Amenities:
- Standard audio/visual (A/V) equipment for presentations.
- Furniture, including tables and seating for adults and children.
- Family-friendly amenities such as highchairs and changing tables.
- Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.
Information Due (Close Date): No later than Tuesday, 2 June 2026, 10:00 AM CDT (or sooner).
Please complete the attached questionnaire and submit it along with supporting documentation directly to the following contracting personnel: Dionne Harris Dionne.harris@us.af.mil Contracting Specialist with courtesy copy to Umar Thomas, Contracting Officer umar.thomas.1@us.af.mil . Please reference RFI number in subject line of all emails.
Files
| File | Type | Posted |
|---|---|---|
| Performance Work Statement - Retreat.pdf | ||
| RFI Document-688 CWHC Chaplain Corps Family Retreats.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 688 CW/HC Chaplain Corps Family Retreats (August 2026) | Award Notice | |
| 688 CW/HC Chaplain Corps Family Retreats (August 2026) | Solicitation | |
| This notice | Special Notice |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| JBSA Lodging Revised Solicitation | Air Education and Training Command | Total Small Business |
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