RFI Document-688 CWHC Chaplain Corps Family Retreats.pdf

Mission ~ Wingman ~ Partners

Request for Information (RFI)

FA301626Q0123

688 CW/HC Chaplain Corps Family Retreats (August 2026) Joint Base San Antonio (JBSA) Fort Sam Houston, TX

The 502d Contracting Squadron is conducting market research on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps to identify potential sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026. This RFI FA301626Q0123 is for planning purposes only and does not constitute a Request for Quote (RFQ). Participation in this RFI process will not obligate the Government in any capacity, and no reimbursement will be provided for costs associated with the submission of information.

Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:

• Attendance: Up to 20 adults, 25 children, and two (2) Chaplain Corps staff members.

• Lodging: Twelve (12) rooms for a duration of two (2) nights.

• Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room.

• Facilities:

• A conference room capable of seating all attendees for meetings and meals.

• Access to on-site family-oriented recreational activities and team-building facilities.

• Amenities:

• Standard audio/visual (A/V) equipment for presentations.

• Furniture, including tables and seating for adults and children.

• Family-friendly amenities such as highchairs and changing tables.

• Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.

Information Due (Close Date): No later than Tuesday, 2 June 2026, 10:00 AM CDT (or sooner).

Please complete the attached questionnaire and submit it along with supporting documentation directly to the following contracting personnel: Dionne Harris Dionne.harris@us.af.mil Contracting Specialist with courtesy copy to Umar Thomas, Contracting Officer umar.thomas.1@us.af.mil . Please reference RFI number in subject line of all emails.

1. The Government is gathering information for market research only to find contractors able to provide this items. Providing information is STRICTLY VOLUNTARY.

2. Is your company a small business under the applicable NAICS code i.e. 721110 - Hotels and Motels)?

______________(Yes/ No)

3. If Small Business, please identify company’s socio-economic concern(s):______________________ (HUBZone, service-disable veteran-owned small bus., women-owned small bus., etc…)

4. Have you previously provided similar retreat, lodging, or conference services to military customers?

________(Yes/No)

5. Are you the direct owner/operator of the resort facility providing the lodging, meals, and conference spaces? ______________(Yes/ No)

6. If you do not manufacture/produce the items, do you obtain them from a small business in the USA?

______________(Yes/ No)

7. Is your facility a completely smoke-free and family-friendly environment______________(Yes/ No) mailto:umar.thomas.1@us.af.mil

Mission ~ Wingman ~ Partners

8. Does your facility have the capability to provide buffet-style meals directly within the conference rooms as requested? ______________(Yes/ No)

9. Market and Pricing Factors.

a. Are there any specific factors when providing a quote (pricing, grade of silicon) etc.

10. Laws or regulations unique to this requirement that would affect providing this product?

11. This RFI is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award.

Attachments

1. Attachment 1 –Performance Work Statement (PWS) 688th Cyberspace Wing (688 CW) Chaplain Corps, 1 page