688 CW/HC Chaplain Corps Family Retreats (August 2026)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA301626Q0123
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Jbsa Lackland, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command seeks a single, all-inclusive hotel and hospitality services contract for a 688th Cyberspace Wing Chaplain Corps family retreat, with quotes due July 10, 2026 and questions due July 7, 2026 at 10:00 a.m. CDT. This is full and open competition with no set-aside.
Place of performance is within 120 miles of Fort Sam Houston, Texas (preferably less than two hours' drive). The venue must be smoke-free and family-friendly. The retreat runs August 14–16, 2026, accommodating up to 21 adults, 22 children, and 2 Chaplain Corps staff members in 12 rooms for two nights (Friday check-in at 4:00 p.m., Sunday check-out at 11:00 a.m.). Each room must accommodate at least four people and include two king or queen beds with optional sofa bed, shower, tub, refrigerator, safe, and microwave.
The contractor must provide two clean, sanitized meeting rooms (one for childcare, one for adult conferencing) with audio-visual support including power cords, projection screen, audio support, and onsite technical support, located within five minutes' walk of lodging and capable of seating 45 participants. Five meals per person are required: two catered breakfast buffets onsite on Saturday and Sunday, plus meal vouchers for one lunch and two dinners, with support for dietary restrictions. The contractor must also provide water, coffee, snacks, notepads, and pens in meeting rooms, and access to on-site family-oriented recreational facilities including aquatic amenities, team-building infrastructure, and diverse entertainment options suitable for all ages.
All costs for meals, conference space, lodging, and standard amenities must be included in a single nightly room rate. Award will be based on technical acceptability per the Performance Work Statement, fair and reasonable pricing, and vendor responsibility. NAICS code is 721110, Hotels (except Casino Hotels) and Motels. Questions and answers were posted July 8, 2026.
Notice text
2 versions
Update #2 · Latest ·
UPDATE: 8 July 2026 Questions and Answers posted.
The Department of War is issuing this Request for Quote (RFQ), reference number FA301626Q0123, on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps for sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026.
Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:
- Attendance: Up to 21 adults, 22 children, and two (2) Chaplain Corps staff members.
- Lodging: Twelve (12) rooms for a duration of two (2) nights.
- Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room.
- Facilities:
- A conference room capable of seating all attendees for meetings and meals.
- Access to on-site family-oriented recreational activities and team-building facilities.
- Amenities:
- Standard audio/visual (A/V) equipment for presentations.
- Furniture, including tables and seating for adults and children.
- Family-friendly amenities such as highchairs and changing tables.
- Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.
Solicitation Method: Full and Open Competition.
NAICS CODE: 721110 Hotels and Motels
Questions and Concerns regarding this RFQ must be submitted via email no later than Tuesday, 7 July 2026, at 10:00 AM CDT. Inquiries must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To ensure proper routing, all inquiries must include " Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)” in the email subject line. Answers to all submitted questions will be compiled and made accessible to all potential offerors to ensure a fair opportunity.
Quote Validity: Final quotes must be submitted via email no later than Friday, 10 July 2026 at 10:00 AM CDT. Submissions must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To be eligible for consideration, all submitted quotes must remain valid for a minimum period of ninety (90) calendar days from the submission deadline. All quote submissions and related correspondence must reference "Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)" in the email subject line.
Update #1 ·
The Department of War is issuing this Request for Quote (RFQ), reference number FA301626Q0123, on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps for sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026.
Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:
- Attendance: Up to 21 adults, 22 children, and two (2) Chaplain Corps staff members.
- Lodging: Twelve (12) rooms for a duration of two (2) nights.
- Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room.
- Facilities:
- A conference room capable of seating all attendees for meetings and meals.
- Access to on-site family-oriented recreational activities and team-building facilities.
- Amenities:
- Standard audio/visual (A/V) equipment for presentations.
- Furniture, including tables and seating for adults and children.
- Family-friendly amenities such as highchairs and changing tables.
- Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.
Solicitation Method: Full and Open Competition.
NAICS CODE: 721110 Hotels and Motels
Questions and Concerns regarding this RFQ must be submitted via email no later than Tuesday, 7 July 2026, at 10:00 AM CDT. Inquiries must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To ensure proper routing, all inquiries must include " Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)” in the email subject line. Answers to all submitted questions will be compiled and made accessible to all potential offerors to ensure a fair opportunity.
Quote Validity: Final quotes must be submitted via email no later than Friday, 10 July 2026 at 10:00 AM CDT. Submissions must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To be eligible for consideration, all submitted quotes must remain valid for a minimum period of ninety (90) calendar days from the submission deadline. All quote submissions and related correspondence must reference "Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)" in the email subject line.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| 688 CW/HC Chaplain Corps Family Retreats (August 2026) | Award Notice | |
| This notice | Solicitation | |
| 688th Cyberspace Wing (688 CW) Chaplain Corps Family Retreat | Special Notice |
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