6640--Ultra Low Freezer Chest

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is conducting a Request for Information (RFI) and Sources Sought Notice for Ultra Low Freezer Chests to support a biorepository storage solution. The procurement targets medical equipment manufacturing under NAICS code 334516 and seeks vendors capable of supplying 28 ultra-low temperature chest freezers with precise specifications, including -86C cooling performance, two-stage auto-cascade compressors, and comprehensive alarm systems. Interested vendors must submit detailed responses addressing 19 specific questions by April 4, 2025, at 4:00 PM PST to Deronte Reid via email. The RFI will help the VA assess market capabilities, business size status, federal contracting regulation compliance, product specifications, lead times, FDA clearances, pricing, and federal contract schedule availability. Responses will be used exclusively for market research and acquisition planning, with potential follow-on solicitations to be determined based on the information received.

The procurement does not have a specific set-aside designation and is open to vendors across the market. The solicitation includes detailed technical requirements for the freezers, such as dimensions of 90.6" W x 33.3" D x 42.1" H, 25.3 cu. ft. volume capacity to store 360 3" boxes and 178,000 total samples, and specific electrical requirements of 208V-230V. The contract also encompasses 1,120 stainless steel storage racks and 10,080 fiberboard boxes with cell dividers. The freezers must include a five-year warranty, on-site validation, and calibration services. While no specific award value is mentioned, the comprehensive technical specifications and quantity of equipment suggest a significant procurement investment. The specific model referenced as a benchmark is the PHC Corporation TWINGUARD ULT FREEZER CHEST 25.3 CU.FT., indicating the VA's preference for high-quality, specialized laboratory equipment.