6640 Reagents, Consumables, and Service Contract for iSED Analyzer Portland VAMC

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 20, is seeking a contractor to supply reagents, consumables, and comprehensive service maintenance for two automated ALCOR iSED Erythrocyte Sedimentation Rate (ESR) testing analyzers at VA Portland Health Care System's Hematology section. Required supplies include quality control material, wash solution, thermal printer paper rolls, and test cards, along with all preventive maintenance and emergency repair services necessary to maintain the equipment in manufacturer operating conditions. Prospective contractors must be registered in the System for Award Management (SAM) and demonstrate three years of experience with iSED ESR analyzers, with Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) applicants required to provide VetCert certification. The contractor must guarantee 98% monthly uptime for each instrument on a 24-hour, 7-day-per-week basis, with equipment replacement at no additional cost if downtime exceeds 5% in any calendar month. The response deadline for this Sources Sought Notice is May 8, 2026 at 5:00 PM Pacific Time, with responses submitted via email to eric.lingenfelter@va.gov.

This procurement carries no set-aside designation and represents market research to identify potential sources prior to formal solicitation. The contract will be awarded under NAICS code 325413 (In-Vitro Diagnostic Substance Manufacturing) with a size standard of 1,250 employees and Product Service Code 6640 (Laboratory Equipment and Supplies). The performance period spans five years, from July 15, 2026 through July 14, 2031, consisting of a one-year base period with four one-year option years, with the place of performance located at 3710 NW US Veterans Hospital Road, Portland, Oregon 97239. No incumbent contractor is identified in the pre-solicitation materials, and specific award values or budget ranges are not disclosed at this sources sought stage. The vendor must provide telephone technical support Monday through Friday from 8:00 AM to 4:30 PM and submit malfunction incident reports within two business days of completing repairs, documenting notification time, arrival time, repair duration, and quality control verification.