6552-HH AV cabling & infrastructure

6552-HH AV CABLING & INFRASTRUCTURE

The Bureau of Reclamation’s Missouri Basin Regional Office intends to solicit a Request for Quotes (RFQ) on or around September 1, 2025 as described in this Pre-Solicitation Notice. The RFQ will be issued via the Sam.Gov web page at https://sam.gov.

This procurement will utilize Far Part 12 and Far Part 13 procedures and be acquired as a commercial service.

The Hungry Horse Field Office (HHFO) Audio-Visual (AV) cabling and phone system has exceeded it planned useful life and is demonstrating signs of failure. Expansion of the current system is costly, and replacement parts and maintenance are not only becoming more difficult to come by, but it is becoming costler. An upgrade of cabling and the phone system to a unified VoIP (Voice over Internet Protocol) system would provide us with a modern system that can be more easily modifiable; less costly in maintenance (VoIP generally saves users money vs analog competitors); and more capable of providing ease in locating and obtaining replacement parts & related items.

The Hungry Horse AV Cabling and Infrastructure Project is anticipating completion of the tasks set forth in Attachment #1, DRAFT Solicitation 140R6025R0020 8.25.25, of this pre-solicitation.

The Bureau of Reclamation anticipates utilizing a total small business set aside for this acquisition. The applicable North American Industry Classification System (NAICS) Code is anticipated to be 238210 - Electrical Contractors and Other Wiring Installation Contractors with a business size standard of $19.0 million. The Product Service Code is anticipated to be PSC DG11, IT and Telecom – Network: Telecom and Access Services. The Government intends to award this purchase order as a Firm Fixed Price effort using the procedures at FAR Part 12 Acquisition of Commercial Products and Commercial Services and Far Part 13 Simplified Acquisition Procedures. The Government intends to utilize tradeoff source selections procedures to award to the offeror who represents the best value to the Government, as specified in Attachment #1 to this pre-solicitation. The forthcoming solicitation will be posted for approximately 7 calendar days.

The period of performance for this requirement is anticipated to be approximately 244 days from the time of purchase order award. The expected period of performance is inclusive of receipt and acceptance of all submittals by the Bureau of Reclamation, final on-site cleanup by the contractor, completion of services, and completion of invoicing.

Please send all correspondence related to this pre-solicitation request to Mitchell Frost at mfrost@usbr.gov. It is incumbent upon contractors to monitor the Sam.Gov for RFQ release and all subsequent amendments, if applicable.

Effective October 26, 2018, all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database when submitting an offer or quotation. Note: Registering in “SAM” does not constitute an automatic award of any contract or agreement to the registering contractor. SAM is centralized database for consolidating the Central Contractor Registration (CCR), the online Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS).

Additionally, the contractors Unique Entity Identifier (UEI) is required for the SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://www.sam.gov. For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220. Training videos are also available on the SAM.gov website under Learning Center; to help users understand the features and functionality of the site.

Payment Requests for the anticipated contract must be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform (IPP) system. The IPP website is located at https://www.ipp.gov. The contractor must use the IPP website to register access and submit requests for payment. Contractors may obtain assistance by contacting the IPP Production Helpdesk via e-mail ippgroup@bos.frb.org or phone 1-866-973-3131. If the contractor is unable to comply with the requirements to use IPP for invoice submission, the contractor must submit a waiver request in writing to the Contracting Officer with its proposal.

This pre-solicitation notice is not a Request for Quotes and does not in any way authorize vendors to incur costs on behalf of the Government.