6540--VISN 23 Eyeglasses (VA-18-00144399)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest special notice from .
- Solicitation number
- 36C26319R0053
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339115 Ophthalmic Goods Manufacturing
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks proposals for a single-award indefinite-delivery, indefinite-quantity contract to provide prescription eyeglasses and on-site optician services for the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23. The Network 23 Contracting Office intends to award a five-year contract to supply an estimated 186,866 units of single vision, bifocal, trifocal and progressive lenses made of glass, plastic and polycarbonate materials to VA medical facilities located in Nebraska, Iowa, Minnesota, North Dakota and South Dakota. Proposals are due by July 31, 2020 and will be evaluated based on pricing provided in the bid schedule of items.
The procurement is set aside 100% for service-disabled veteran-owned small businesses under NAICS code 339115 for ophthalmic goods manufacturing with a size standard of 1,000 employees. The potential contract value is $35 million over five years to supply the estimated lens quantities and on-site optician services outlined in the statement of work. Offerors must meet all requirements specified in the solicitation documents and acknowledge any amendments by the response deadline to the Network 23 Contracting Office.
Notice text
6 versions
Update #6 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
2
0006
07-29-2020
None
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
To all Offerors/Bidders
36C26319R0053
07-29-2020
X
X
0
This amendment is to add the attached Questions to the Request for Proposals
Please read the attached questions and answers
Please note the Closing date for the RFP has not been extended
All other Terms and Conditions remain in effect
Richard Leistiko
Contracting Specialist
Solicitation 36C26319R0053
1
Page 1 of 2
Amendments Questions List
Please provide a unit of measure for each item on the price schedule (i.e. each or pair). For example, for each of the materials listed on CLIN 0001AA, should the unit price provided by offerors be for individual lenses (each) or for complete pairs of eyeglasses (pair)? These should be priced as a pair.
Please define which items on the price schedule should be priced as an add on cost to the base order. For example, there are three items listed under Miscellaneous (for example see CLIN 0001AE), Oversize Blanks, Slab Off Single, Slab Off Multifocal, that should likely be add ons. CLINs 0001AF and 0001AG are also likely add ons (in base and option years as well). All of these items listed are add-ons and should be priced separately.
Please define the required index of refraction for High Index in CLIN 0001AG (base and option year CLINs). We understand 1.67 and 1.74 should be available as an add on. 1.67 is used commonly and should be included in base pricing but 1.74 should be listed as an add-on and be priced as such.
CLIN 0001AE lists lens only; however, it doesn t show the breakdown of lens materials under each lens type. Please provide a breakdown of the lens materials under each lens type for lens only orders. List each lens type, Glass, Plastic, and Poly for lens only orders so each can be priced.
Please also define the required frame materials for "Deluxe Frames," in reference to Amendment 3, Question 20. Not sure what this is in reference to, there is a requirement for Titanium frame selection to be included for those individuals with metal allergies. Deluxe frames may be mentioned in the solicitation in reference to sites that wish to have an optical shop contract in conjunction with VCS which would allow for Veterans to upgrade their frame selection for a fee.
Update #5 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
1
0005
07-23-2020
None
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
To all Offerors/Bidders
36C26319R0053
07-01-2020
X
X
0
This amendment is to crrect a clerical error in the bid schedule
1. The quantity for glass bifocals currently reads 25,484
2. The correct estimated quantity should be 2,548
3. Please not this number is the estimated quantity to be bid on
All other Terms and Conditions remain in full effect
Richard Leistiko
Contract Specialist
Update #4 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
14
0004
None
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
36C26319R0053
07-21-2020
X
X
X
0
See CONTINUATION Page
This amendment is to add the attached Questions to the Request for Proposals
Please read the attached questions and answers
Please note a revised Bid Schedule has been attached to this Amendment, this will take the place of the Bid
Schedule within the RFP package and will be the only Bid Schedule evaluated
All other Terms and Conditions remain in effect
Richard Leistiko
Contract Specialist
Page 4 of 16
VISN 23 Questions, 7/19/20
Please clarify if proposals should be submitted electronically via email or hard copy? (NOTE: this same question was asked in amendment 2 and amendment 3 with the answer in Amend 3 stating that email submission is acceptable and the answer in amend 2 stating that submissions shall be submitted via hard copy to David Malm)- note that email submission would be preferred if possible
Proposals could be submitted via e-mail however samples will need to be shipped.
Please clarify if a physical sample frame kit is required with proposal submission or if only frame selection charts are to be submitted? (NOTE: the solicitation appears to state that only frame selection charts are required but in response to a question in Amend 3 it states that physical frame selection and chart required to be mailed )
Yes, both frame selection charts and a physical sample of frame selection will be required.
Can VA please take another look at the estimated quantity of GLASS bifocals? The quantity listed of 25,484 is much higher than what would be expected and much higher than the more realistic amounts listed for SV glass (1620) and Progressive glass (2389). An error of this margin could lead to significant inequities in bidding amongst the contractors submitting bids.
This is an error and the numbers would be much lower than 25,484. See revised Bid Schedule
In the Bid Schedule the volumes for Bifocals is consistent from 0001AB to 0004AB but in Year 5 (0005) the quantities that had been used for Bifocals are used for Single Vision and the quantities used for Bifocals is different than what had been used in Years 1 to Year 4. Can VA please correct?
Corrected, see attached Bid Schedule for revised quantities. Thank you for bringing this to our attention
Are optician services currently being provided by VA employed opticians, opticians provided by the current contractor, or a mixture of both? Under this new contract will the contractor be providing all of the opticians and if so, will the contractor be able to bill the VA for optician services?
Some sites have VA employed opticians; some sites have contracted opticians. VCS will be setting up a contract in conjunction with this contract for optical shops at sites that desire this service. Optician pay will not be a part of this contract. All Optician CLINS have been removed from the Bid Schedule
Can VA please clarify what information contractors are expected to provide in CLIN006 to CLIN 0010 (Optician Average Annual Wage)? In answers provided in Amendment 3 it was stated by VA that these will be established with a separate VCS contract. Are we therefore supposed to leave these CLINS blank until discuss with VCS take place on a contract? If not blank, could VA please provide an example of the information expected if no information other than the number of opticians required for each location (e.g. 2 for Minneapolis) is being provided in the SOW?
Yes, this will be negotiated in the VCS contract. See Revised Bid Schedule attached to this amendment
A question was asked in Amend 2 if VA could add anti-reflective coating and oversize lens blanks to the bid schedule and the response was yes, please do . May we suggest that VA add these o the bid schedule with appropriate (estimated) quantities so that all contractors are bidding on the same items/quantities?
See Revised Bid Schedule attached to this amendment.
In response to question 11 in Amend 3, VA stated that if noted items are duplicated, please make a note in the bid schedule to reflect the duplication . May we suggest that VA correct items that may be duplicates as asking contractors to note them in their bids could lead to inconsistencies among bids provided by contractors? (NOTE: In our opinion, because sections 0001AE to 0005AE, Hi-Index lenses, are broken down by lens style (SV, BF, TF, Prog) they are the only items that could be confused as being duplicates. May we suggest that Hi-Index lenses just be listed as an add-on without reference to a specific lens material?
The Bid Schedule has been revised to reflect the change
VISN 23 Eyeglasses Schedule of Items
Page 16 of 16
Page 16 of 16
SCHEDULE OF ITEMS
Note: Unless it states lens only , prices include UV coating on all lenses, scratch resistance coating on all plastic lenses, balanced lenses, as well as frames and case (cushioned, open-end, pocket or clip-on).
Guaranteed Minimum: $100,000.00
Maximum Contract Value: $35,094,799.80
CLIN 0001 ORDERING YEAR 1, OCTOBER 1, 2020 THROUGH SEPTEMBER 30 2021
0001AA
Single Vision Lenses:
Estimated Quantity for ALL stations
Unit Price
Total
Glass
1620
Plastic
29475
Polycarbonate
2350
0001AB
Bifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
25484
Plastic
49826
Polycarbonate
26234
0001AC
Progressive Lenses:
Estimated Quantity
Unit Price
Total
Glass
2389
Plastic
37754
Polycarbonate
3419
0001AD
Trifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
212
Plastic
7626
Polycarbonate
477
0001AE
Miscellaneous:
Estimated Quantity
Unit Price
Total
Lenses Only
Single
375
Bifocal
750
Progressive
750
Trifocal
293
Oversize Blanks
1000
Slab off Single
387
Slab off Multifocal
325
0001AF
Type
Estimated Quantity
Unit Price
Total
Prisms (lenses)
245
0001AG
Lens Treatments/Tints, Dyes, Coatings:
Estimated Quantity
Unit Price
Total
Rose, Amber, Brown, Gray tints (Routine)
1090
Rose, Amber, Brown, Gray tints (Polycarbonate)
3030
Photogray (Glass Only)
1385
Transitional (All)
84840
Bifocal ST-35
2020
Trifocal 7X35
1020
Extra power on cylinder over 10 but under 12 diopters
1290
Extra power on cylinder over 12 diopters
1247
Anti-Reflective Coating
25000
Hi Index
1433
ESTIMATED TOTAL ORDERING YEAR 1 $ _______________
CLIN 0002 ORDERING YEAR 2, OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022
0002AA
Single Vision Lenses:
Estimated Quantity
Unit Price
Total
Glass
1620
Plastic
29475
Polycarbonate
2350
0002AB
Bifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
25484
Plastic
49826
Polycarbonate
26234
0002AC
Progressive Lenses:
Estimated Quantity
Unit Price
Total
Glass
321
Plastic
5372
Polycarbonate
481
0002AD
Trifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
212
Plastic
7626
Polycarbonate
477
0002AE
Miscellaneous:
Estimated Quantity
Unit Price
Total
Lenses Only
Single
375
Bifocal
750
Progressive
750
Trifocal
293
Oversize Blanks
1000
Slab off Single
387
Slab off Multifocal
325
0002AF
Type
Estimated Quantity
Unit Price
Total
Prisms (lenses)
245
0002AG
Lens Treatments/Tints, Dyes, Coatings:
Estimated Quantity
Unit Price
Total
Rose, Amber, Brown, Gray tints (Routine)
1090
Rose, Amber, Brown, Gray tints (Polycarbonate)
3030
Photogray (Glass Only)
1385
Transitional (All)
84840
Bifocal ST-35
2020
Trifocal 7X35
1020
Extra power on cylinder over 10 but under 12 diopters
1290
Extra power on cylinder over 12 diopters
1247
Anti-Reflective Coating
25000
Hi Index
1433
ESTIMATED TOTAL ORDERING YEAR 2 $ _______________
CLIN 0003 ORDERING YEAR 3, OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023
0003AA
Single Vision Lenses:
Estimated Quantity
Unit Price
Total
Glass
1620
Plastic
29475
Polycarbonate
2350
0003AB
Bifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
25484
Plastic
49826
Polycarbonate
26234
0003AC
Progressive Lenses:
Estimated Quantity
Unit Price
Total
Glass
2389
Plastic
37754
Polycarbonate
3419
0003AD
Trifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
212
Plastic
7626
Polycarbonate
477
0003AE
Miscellaneous:
Estimated Quantity
Unit Price
Total
Lenses Only
Single
375
Bifocal
750
Progressive
750
Trifocal
293
Oversize Blanks
1000
Slab off Single
387
Slab off Multifocal
325
0003AF
Type
Estimated Quantity
Unit Price
Total
Prisms (lenses)
245
0003AG
Lens Treatments/Tints, Dyes, Coatings:
Estimated Quantity
Unit Price
Total
Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3
1090
Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3
3030
Photogray (Glass Only)
1385
Transitional (All)
84840
Bifocal ST-35
2020
Trifocal 7X35
1020
Extra power on cylinder over 10 but under 12 diopters
1290
Extra power on cylinder over 12 diopters
1247
Anti-Reflective Coating
25000
Hi Index
1433
ESTIMATED TOTAL ORDERING YEAR 3 $ _______________
CLIN 0004 ORDERING YEAR 4, OCTOBER 21, 2023 THROUGH SEPTEMBER 30, 2024
0004AA
Single Vision Lenses:
Estimated Quantity
Unit Price
Total
Glass
1620
Plastic
29475
Polycarbonate
2350
0004AB
Bifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
25484
Plastic
49826
Polycarbonate
26234
0004AC
Progressive Lenses:
Estimated Quantity
Unit Price
Total
Glass
2389
Plastic
37754
Polycarbonate
3419
0004AD
Trifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
212
Plastic
7626
Polycarbonate
477
0004AE
Miscellaneous:
Estimated Quantity
Unit Price
Total
Lenses Only
Single
375
Bifocal
750
Progressive
750
Trifocal
293
Oversize Blanks
1000
Slab off Single
387
Slab off Multifocal
325
0004AF
Type
Estimated Quantity
Unit Price
Total
Prisms (lenses)
245
0004AG
Lens Treatments/Tints, Dyes, Coatings:
Estimated Quantity
Unit Price
Total
Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3
1090
Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3
3030
Photogray (Glass Only)
1385
Transitional (All)
84840
Bifocal ST-35
2020
Trifocal 7X35
1020
Extra power on cylinder over 10 but under 12 diopters
1290
Extra power on cylinder over 12 diopters
1247
Anti-Reflective Coating
25000
Hi Index
1433
ESTIMATED TOTAL ORDERING YEAR 4 $ ________________
CLIN 0005 ORDERING YEAR 5, OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025
0005AA
Single Vision Lenses:
Estimated Quantity
Unit Price
Total
Glass
1620
Plastic
29475
Polycarbonate
2350
0005AB
Bifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
25484
Plastic
49826
Polycarbonate
26234
0005AC
Progressive Lenses:
Estimated Quantity
Unit Price
Total
Glass
2389
Plastic
37754
Polycarbonate
3419
0005AD
Trifocal Lenses:
Estimated Quantity
Unit Price
Total
Glass
212
Plastic
7626
Polycarbonate
477
0005AE
Miscellaneous:
Estimated Quantity
Unit Price
Total
Lenses Only
Single
375
Bifocal
750
Progressive
750
Trifocal
293
Oversize Blanks
1000
Slab off Single
387
Slab off Multifocal
325
0005AF
Type
Estimated Quantity
Unit Price
Total
Prisms (lenses)
245
0005AG
Lens Treatments/Tints, Dyes, Coatings:
Estimated Quantity
Unit Price
Total
Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3
1090
Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3
3030
Photogray (Glass Only)
1385
Transitional (All)
84840
Bifocal ST-35
2020
Trifocal 7X35
1020
Extra power on cylinder over 10 but under 12 diopters
1290
Extra power on cylinder over 12 diopters
1247
Anti-Reflective Coating
25000
Hi Index
1433
ESTIMATED TOTAL ORDERING YEAR 5 $ ____________
ESTIMATED GRAND TOTAL FIVE ORDERING YEARS: $________________
Update #3 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
3
0002
36C263-18-AP-1968
None
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
36C26319R0053
07-16-2020
X
X
X
0
See CONTINUATION Page
will be provided after award
This amendment is to add the attached Questions to the Request for Proposals
Please read the attached questions and answers
All other terms and conditions are in full effect
Richard Leistiko
Contract Specialist
Page 3 of 3
Questions
1. Please confirm if offerors proposals should be submitted electronically or hard copy. If electronic, please confirm email address of recipient and if hard copy please confirm the physical address of the recipient and how many copies are required.
All submissions shall be submitted hard copy to the following address
C/O David Malm
2101 Elm St. N
Fargo, ND 58102
2. Should the frame selection chart be provided as a separate item from the offerors full proposals and should/can it be submitted electronically or in hard copy? Please confirm recipients email/physical address and number of copies required.
Frame selection charts shall be submitted along with the rest of the submittal to the address above
3. The SOW states that an estimated 78,164 glasses are ordered annually. However, the bid schedule shows an estimated annual quantity of 186,866 orders when the 3 lens materials (glass, plastic, poly) are added together for each lens style (SV, BF, TF, Prog). Can you please confirm the quantities listed in the bid schedule?
The quantities on the bid schedule are the quantities to be bid upon
4. The estimated quantity of bifocal lenses made of glass at 25,484 is unusually high. Use of glass lenses has decreased significantly both inside and outside the VA system and is typically significantly less than plastic and poly. Can you please confirm this quantity?
This quantity would be less than what is listed in the SOW but still higher than the community due to the insistence of our Veterans to maintain glass. Please bid on the quantity that is in the bid schedule.
5. Under lens treatment/tints, dyes, coatings Transitional lenses are listed with an estimated quantity of 84,840. We assume that you mean Transitions lenses. Can you please clarify if brand Transitions are being requested or if generic photochromic lenses are sufficient? Can you also confirm the quantity of 84,840 as it appears high and would be in excess of the 78,164 orders listed in the SOW?
Generic transitional lenses are fine. The quantity would be less than the total amount of glasses. Approximately half of the total glasses. Please bid the quantity in the bid schedule
6. Anti-reflective coatings are a common add-on to an eyeglass order but is not listed in the bid schedule. Can you please add this this item to the schedule with an estimated quantity?
Yes please do.
7. The SOW states that Oversize blanks (typically greater than 58) shall be provided upon request. Can you please add this to the bid schedule as an add-on item?
Yes please do.
8. Per section 12 of the SOW it states that the hi-index being requested in the bid schedule is equal to the range of 1.56 and 1.60 and that 1.67 should only be provided if specifically requested. Therefore, should 1.67 be priced separately as an add-on?
Some sites use 1.67 regularly and should be included with 1.74 being an option that would be an add-on.
9. Can you please elaborate on how PO s are currently being provided to the current contractor and how orders are being communicated from the contractor to the lab for manufacturing?
A single obligation of funds is created and orders are sent over in a single batch, the orders are created and an invoice is sent back to the site. After the invoice is received the funds are released to the company. Individual PO s are not used, orders are sent over via a single e-mail each day.
10. Can you please elaborate on how Past Performance will be evaluated? Specifically, will VA use CPARS to evaluate an offerors performance history?
We will be using CPARS in conjunction with other methods to evaluate Past Performance. Any lack of past performance will be rated as Neutral
11. Premium progressive lenses (e.g. Varilux) are listed as an option under section 11, part D of the SOW but are not listed on the bid schedule. Can you please add premium progressive lenses as an add-on to the bid schedule?
Please add.
12. Section 21, part A of the SOW states that orders shall be delivered within 7 calendar days after receipt of the order. Can you please change calendar days to business days to take into account holidays or other reasons for which the VA may be closed?
Yes Business days is fine.
13. Would VA please consider allowing 10 business days for orders requiring anti-reflective coatings and/or high rx/complex orders? This is common in many VA contracts.
Yes business days is fine.
14. Section 12, part D lists chemical hardening as the only option for glass strengthening. Please consider adding heat treatment as another strength option.
Other options for hardening are welcome.
15. If you will not be utilizing any subcontractors do you need to submit a subcontracting plan or would a statement to the fact that no subcontractors will be used be acceptable?
A statement that you will not be using subcontractors will be acceptable.
Update #2 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
1
0001
None
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
1303 5th St, Suite 300
Coralville IA 52241
To all Offerors/Bidders
36C26319R0053
06-29-2020
X
X
X
1
N/A
X
This solicitation will be amended in the following way:
The delivery date will be changed from June 30, 2020 to July 31, 2020
This change is in response to a question from industry
All other terms and coinditions remain in full effect
Richard Leistiko
Contracting Specialist
Update #1 ·
Network 23 Contracting Office is posting a solicitation for Prescription Eyeglasses. NAICS Code 339115, Ophthalmic Goods Manufacturing, with a size standard of 1,000 employees will be utilized. The Government intends to solicit and award a single award IDIQ with a Period of Performance of 5 years. Please send all questions regarding this procurement to Richard Leistiko, Contract Specialist at the Iowa City, VA NCO23 contracting office. richard.leistiko@va.gov (319) 688-3618.
Please read all Attachments in full before submitting any proposals.
Files
| File | Type | Posted |
|---|---|---|
| 36C26319R0053 0006_1.docx | DOCX document | |
| 36C26319R0053 0005.docx | DOCX document | |
| 36C26319R0053 0004_1.docx | DOCX document | |
| 36C26319R0053 0002_1.docx | DOCX document | |
| 36C26319R0053 0001_1.docx | DOCX document | |
| Subcontracting Plan Template.docx | DOCX document | |
| V23 Eyeglasses BID SCHEDULE OF ITEMS.docx | DOCX document | |
| 36C26319R0053 A 02.docx | DOCX document | |
| V23 SOW Eyeglasses 02.docx | DOCX document | |
| 36C26319R0053_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6540--VISN 23 Eyeglasses (VA-18-00144399) | Award Notice | |
| 6540--VISN 23 Eyeglasses (VA-18-00144399) | Special Notice | |
| 6540--VISN 23 Eyeglasses (VA-18-00144399) | Pre-Solicitation | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 6540--Surgical Eye Packs | Veterans Integrated Service Network 6 | No set-aside | |
| Invitation for Bids - Vision Correction Assembly | Department of the Army | No set-aside | |
| 6540--Carl Zeiss Visulas Combi YAG Green (VA-26-00065932) | Veterans Integrated Service Network 12 | No set-aside | |
| N065--Slit Lamp Installation for the Captain James A. Lovell Federal Health Care Center (FHCC), located at 3001 Green Bay Rd. , North Chicago, IL 60064. | Veterans Integrated Service Network 12 | Service-Disabled Veteran-Owned Small Business |
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