36C26319R0053 0002_1.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation VISN 23 Eyeglasses (VA-18-00144399) 52241 36C26319R0053 07-31-2020 17:00

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

339115 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

VISN 23

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C263-18-AP-1968

None Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

36C26319R0053 07-16-2020

X X X

See CONTINUATION Page will be provided after award This amendment is to add the attached Questions to the Request for Proposals

Please read the attached questions and answers

All other terms and conditions are in full effect

Richard Leistiko Contract Specialist Questions

1. Please confirm if offerors proposals should be submitted electronically or hard copy. If electronic, please confirm email address of recipient and if hard copy please confirm the physical address of the recipient and how many copies are required.

All submissions shall be submitted hard copy to the following address C/O David Malm 2101 Elm St. N Fargo, ND 58102

2. Should the frame selection chart be provided as a separate item from the offerors full proposals and should/can it be submitted electronically or in hard copy? Please confirm recipients’ email/physical address and number of copies required.

Frame selection charts shall be submitted along with the rest of the submittal to the address above

3. The SOW states that an estimated 78,164 glasses are ordered annually. However, the bid schedule shows an estimated annual quantity of 186,866 orders when the 3 lens materials (glass, plastic, poly) are added together for each lens style (SV, BF, TF, Prog). Can you please confirm the quantities listed in the bid schedule?

The quantities on the bid schedule are the quantities to be bid upon

4. The estimated quantity of bifocal lenses made of glass at 25,484 is unusually high. Use of glass lenses has decreased significantly both inside and outside the VA system and is typically significantly less than plastic and poly. Can you please confirm this quantity?

This quantity would be less than what is listed in the SOW but still higher than the community due to the insistence of our Veterans to maintain glass. Please bid on the quantity that is in the bid schedule.

5. Under lens treatment/tints, dyes, coatings “Transitional” lenses are listed with an estimated quantity of 84,840. We assume that you mean Transitions lenses. Can you please clarify if brand Transitions are being requested or if generic photochromic lenses are sufficient? Can you also confirm the quantity of 84,840 as it appears high and would be in excess of the 78,164 orders listed in the SOW?

Generic transitional lenses are fine. The quantity would be less than the total amount of glasses. Approximately half of the total glasses. Please bid the quantity in the bid schedule

6. Anti-reflective coatings are a common add-on to an eyeglass order but is not listed in the bid schedule. Can you please add this this item to the schedule with an estimated quantity?

Yes please do.

7. The SOW states that Oversize blanks (typically greater than 58) shall be provided upon request. Can you please add this to the bid schedule as an add-on item?

Yes please do.

8. Per section 12 of the SOW it states that the hi-index being requested in the bid schedule is equal to the range of 1.56 and 1.60 and that 1.67 should only be provided if specifically requested. Therefore, should 1.67 be priced separately as an add-on?

Some sites use 1.67 regularly and should be included with 1.74 being an option that would be an add-on.

9. Can you please elaborate on how PO’s are currently being provided to the current contractor and how orders are being communicated from the contractor to the lab for manufacturing?

A single obligation of funds is created and orders are sent over in a single batch, the orders are created and an invoice is sent back to the site. After the invoice is received the funds are released to the company. Individual PO’s are not used, orders are sent over via a single e-mail each day.

10. Can you please elaborate on how Past Performance will be evaluated? Specifically, will VA use CPARS to evaluate an offerors performance history?

We will be using CPARS in conjunction with other methods to evaluate Past Performance. Any lack of past performance will be rated as Neutral

11. Premium progressive lenses (e.g. Varilux) are listed as an option under section 11, part D of the SOW but are not listed on the bid schedule. Can you please add premium progressive lenses as an add-on to the bid schedule?

Please add.

12. Section 21, part A of the SOW states that orders shall be delivered within 7 calendar days after receipt of the order. Can you please change calendar days to business days to take into account holidays or other reasons for which the VA may be closed?

Yes Business days is fine.

13. Would VA please consider allowing 10 business days for orders requiring anti-reflective coatings and/or high rx/complex orders? This is common in many VA contracts.

Yes business days is fine.

14. Section 12, part D lists chemical hardening as the only option for glass strengthening. Please consider adding heat treatment as another strength option.

Other options for hardening are welcome.

15. If you will not be utilizing any subcontractors do you need to submit a subcontracting plan or would a statement to the fact that no subcontractors will be used be acceptable?

A statement that you will not be using subcontractors will be acceptable.