36C26319R0053 0004_1.docx

VISN 23 Eyeglasses Schedule of Items Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation VISN 23 Eyeglasses (VA-18-00144399) 52241 36C26319R0053 07-31-2020 17:00

CENTRAL TIME, CHICAGO, USA

N 339115 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 Contracting Officer Richard H Leistiko Richard.Leistiko@va.gov 319-688-3168

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

36C26319R0053 07-21-2020

X X X

See CONTINUATION Page This amendment is to add the attached Questions to the Request for Proposals

Please read the attached questions and answers

Please note a revised Bid Schedule has been attached to this Amendment, this will take the place of the Bid Schedule within the RFP package and will be the only Bid Schedule evaluated

All other Terms and Conditions remain in effect

Richard Leistiko Contract Specialist VISN 23 Questions, 7/19/20

1. Please clarify if proposals should be submitted electronically via email or hard copy? (NOTE: this same question was asked in amendment 2 and amendment 3 with the answer in Amend 3 stating that email submission is acceptable and the answer in amend 2 stating that submissions shall be submitted via hard copy to David Malm)- note that email submission would be preferred if possible

Proposals could be submitted via e-mail however samples will need to be shipped.

2. Please clarify if a physical sample frame kit is required with proposal submission or if only frame selection charts are to be submitted? (NOTE: the solicitation appears to state that only frame selection charts are required but in response to a question in Amend 3 it states that “physical frame selection and chart required to be mailed”)

Yes, both frame selection charts and a physical sample of frame selection will be required.

3. Can VA please take another look at the estimated quantity of GLASS bifocals? The quantity listed of 25,484 is much higher than what would be expected and much higher than the more realistic amounts listed for SV glass (1620) and Progressive glass (2389). An error of this margin could lead to significant inequities in bidding amongst the contractors submitting bids.

This is an error and the numbers would be much lower than 25,484. See revised Bid Schedule

4. In the Bid Schedule the volumes for Bifocals is consistent from 0001AB to 0004AB but in Year 5 (0005) the quantities that had been used for Bifocals are used for Single Vision and the quantities used for Bifocals is different than what had been used in Years 1 to Year 4. Can VA please correct?

Corrected, see attached Bid Schedule for revised quantities. Thank you for bringing this to our attention

5. Are optician services currently being provided by VA employed opticians, opticians provided by the current contractor, or a mixture of both? Under this new contract will the contractor be providing all of the opticians and if so, will the contractor be able to bill the VA for optician services?

Some sites have VA employed opticians; some sites have contracted opticians. VCS will be setting up a contract in conjunction with this contract for optical shops at sites that desire this service. Optician pay will not be a part of this contract. All Optician CLINS have been removed from the Bid Schedule

6. Can VA please clarify what information contractors are expected to provide in CLIN006 to CLIN 0010 (Optician Average Annual Wage)? In answers provided in Amendment 3 it was stated by VA that these will be established with a separate VCS contract. Are we therefore supposed to leave these CLINS blank until discuss with VCS take place on a contract? If not blank, could VA please provide an example of the information expected if no information other than the number of opticians required for each location (e.g. 2 for Minneapolis) is being provided in the SOW?

Yes, this will be negotiated in the VCS contract. See Revised Bid Schedule attached to this amendment

7. A question was asked in Amend 2 if VA could add anti-reflective coating and oversize lens blanks to the bid schedule and the response was “yes, please do”. May we suggest that VA add these o the bid schedule with appropriate (estimated) quantities so that all contractors are bidding on the same items/quantities?

See Revised Bid Schedule attached to this amendment.

8. In response to question 11 in Amend 3, VA stated that “if noted items are duplicated, please make a note in the bid schedule to reflect the duplication”. May we suggest that VA correct items that may be duplicates as asking contractors to note them in their bids could lead to inconsistencies among bids provided by contractors? (NOTE: In our opinion, because sections 0001AE to 0005AE, Hi-Index lenses, are broken down by lens style (SV, BF, TF, Prog) they are the only items that could be confused as being duplicates. May we suggest that Hi-Index lenses just be listed as an add-on without reference to a specific lens material?

The Bid Schedule has been revised to reflect the change

SCHEDULE OF ITEMS

Note: Unless it states “lens only”, prices include UV coating on all lenses, scratch resistance coating on all plastic lenses, balanced lenses, as well as frames and case (cushioned, open-end, pocket or clip-on).

Guaranteed Minimum: $100,000.00 Maximum Contract Value: $35,094,799.80

CLIN 0001 ORDERING YEAR 1, OCTOBER 1, 2020 THROUGH SEPTEMBER 30 2021

0001AA

0001AB

0001AC

0001AD

0001AE

Lenses Only

0001AF

0001AG

ESTIMATED TOTAL ORDERING YEAR 1 $_______________

CLIN 0002 ORDERING YEAR 2, OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

0002AA

0002AB

0002AC

0002AD

0002AE

Lenses Only

0002AF

0002AG

ESTIMATED TOTAL ORDERING YEAR 2 $ _______________

CLIN 0003 ORDERING YEAR 3, OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023

0003AA

0003AB

0003AC

0003AD

0003AE

Lenses Only

0003AF

0003AG

ESTIMATED TOTAL ORDERING YEAR 3 $ _______________

CLIN 0004 ORDERING YEAR 4, OCTOBER 21, 2023 THROUGH SEPTEMBER 30, 2024

0004AA

0004AB

0004AC

0004AD

0004AE

Lenses Only

0004AF

0004AG

ESTIMATED TOTAL ORDERING YEAR 4 $________________

CLIN 0005 ORDERING YEAR 5, OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025

0005AA

0005AB

0005AC

0005AD

0005AE

Lenses Only

0005AF

0005AG

ESTIMATED TOTAL ORDERING YEAR 5 $____________

ESTIMATED GRAND TOTAL FIVE ORDERING YEARS: $________________

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