6540--NX EQ Digital Visual Acuity System- BPA to BNOE

Combined Synopsis/Solicitation Notice

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Page 1 of 68

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Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10G24Q0043

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for Brand Name or Equal (BNOE) Commercial Items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0043 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-02, dated 22 January 2024.

Requirement Description:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has a requirement to purchase Reichert® Digital Visual Acuity System to deliver patient care at its VA Medical Centers around the country. Digital Visual Acuity System-LCD are designed to assess the clarity and sharpness of a patient s visual abilities. Visual acuity testing systems are based on having the patient view a chart of optotypes, colors or patterns. A standard part of most exam lanes, visual acuity tests can take a number of forms. At their simplest, these tests can be preprinted cards or charts that can be hung or projected on a wall. However, newer digital visual acuity testing systems are built around computer monitors which allow the system to feature a large number of vision tests that can be accessed via remote control and set up for direct or mirrored viewing. Whether evaluating a new patient or conducting a post-op assessment, a visual acuity testing system can be an important part of a practice.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing, Product Service Code: 6540 Ophthalmic Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as a Full and Open Competition.

This acquisition is for a single-award Requirements contract in accordance with FAR Part 16.5 for Reichert® Digital Visual Acuity System or Equal related equipment and accessories, as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ DIGITAL VISUAL ACUITY SYSTEM. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ DIGITAL VISUAL ACUITY SYSTEM.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercials Services and the specific evaluation criteria as attached addenda also applies to this acquisition.

The Quoter is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition and found in Attachment C - Contract Clauses. Addendum is attached.

The FAR Provision found at 52.204-7(b)(1) requires that All interested Quoters must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All quoters must be certified with the appropriate NAICS code on the SAM website.

Questions regarding this combined synopsis/solicitation are due via email by 4:30PM ET on May 8, 2024, to Maurice D. Christian, at maurice.christian@va.gov, and William Milline, at william.milline@va.gov. No calls will be accepted. All questions received by the stated deadline will be answered via a solicitation amendment and posted on the Contracting Opportunities (https://sam.gov/ ) website.

Quotes are due via email by 4:30PM ET on May 15, 2024, to Maurice D. Christian, at maurice.christian@va.gov , and William Milline, at william.milline@va.gov . .

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Reichert® Digital Visual Acuity System product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Digital Visual Acuity System-LCD are designed to assess the clarity and sharpness of a patient s visual abilities. Visual acuity testing systems are based on having the patient view a chart of optotypes, colors or patterns. A standard part of most exam lanes, visual acuity tests can take a number of forms. At their simplest, these tests can be preprinted cards or charts that can be hung or projected on a wall. However, newer digital visual acuity testing systems are built around computer monitors which allow the system to feature a large number of vision tests that can be accessed via remote control and set up for direct or mirrored viewing. Whether evaluating a new patient or conducting a post-op assessment, a visual acuity testing system can be an important part of a practice.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Digital Visual Acuity System to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Reichert® Digital Visual Acuity System. For each equal product, the quoter must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Items

Manufacture

Part Number

Description

0001

Reichert, Inc

13774

ClearChart 4X Enhanced Digital Acuity System

0002

Reichert, Inc

13785SE

ClearChart 4P Polarized with Snellen/Standard Remote

0003

Reichert, Inc

13785AG

ClearChart 4P Polarized with LogMAR/Decimal Remote

0004

Reichert, Inc

13785DL

ClearChart 4P Polarized with Linear/Decimal Remote

The Department of Veterans Affairs (VA) is seeking vendors who can provide Reichert® Digital Visual Acuity System or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Vendors are asked to quote any additional product that may be beneficial. These items must be captured in the vendors pricing volume.

CLIN s 0001-0004 apply to the following SCs (complete the highlighted sections):

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

APPLICABLE CLINS

PAGE # WHERE SCs FOUND IN TECHNICAL LITERATURE

SC 1

Must include wide selection of optotypes and other special test charts including ETDRS, contrast sensitivity, red/green filters, Worth 4 Dot

Literature Review

SC 2

Must include a minimum 19-inch display

Literature Review

SC 3

Must be controlled through infrared remote device

Literature Review

SC4

Must be capable of wall mounting

Literature Review

SC 5

Must be capable of displaying single letter or single line

Literature Review

SC 6

Can be configured for standard or mirrored 6ft to 31ft (1.83m to 7.5m)

Literature Review

SC 7

Must have minimum 2 USB Ports

Literature Review

New products replacing awarded items and released to the market during the period of performance shall be offered to the Government at a discounted price. The Government reserves the right to not accept the new products. The Contractor shall continue to supply the Contracted item(s) as originally identified.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ DIGITAL VISUAL ACUITY SYSTEM

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ DIGITAL VISUAL ACUITY SYSTEM

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ DIGITAL VISUAL ACUITY SYSTEM

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ DIGITAL VISUAL ACUITY SYSTEM

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ DIGITAL VISUAL ACUITY SYSTEM