6520--NX EQ Dental Delivery Units and Chairs (Brand Name Only)

Sources Sought Notice

Page 1 of

Sources Sought Notice

Sources Sought Notice

*= Required Field

Sources Sought Notice

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations.

The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC), on behalf of VHA, is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The Period of Performance will be from date of award for a base period of 12 months with four 12-month option periods.

The SAC in conjunction with VHA is seeking a qualified source to provide A-dec® (Brand Name only) Dental Delivery Units and Chairs on an agency wide basis. VA intends to award a Single Award Requirement Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503 to suppliers of this equipment. Vendors will be required to deliver Dental Delivery Units and Chairs to VA medical centers and facilities located in the Continental United Status (CONUS) or Outside of Continental United Status (OCONUS). Delivery requirements shall be specified under each individual order.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 Dental Equipment and Supplies Manufacturing and the associated size standard is 750 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission.

Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to:

Kimberly.Lemieux@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the A-dec® Dental Delivery Units and Chairs product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.

Dental Units and Chairs facilitate dental examination, treatment, and/or minor surgical procedures performed in dental clinics.

The A-dec 511B dental chair is uniquely designed to meet the complex physical needs of the Veteran population, particularly the 69.5% who experience spinal and musculoskeletal disabilities. These conditions often limit mobility, flexibility, and the ability to tolerate traditional dental seating positions. What sets the A-dec 511B apart is its exceptionally low base-down position, which adjusts down to 13.5 inches from the floor. This low-height capability is a critical feature in the VA clinical setting. It enables easier and safer transfers from wheelchairs, mobility devices, or standing positions reducing the risk of falls or strain on both patients and clinical staff. Additionally, the chair s adjustability supports optimal ergonomic positioning for providers while maintaining patient comfort and safety. For Veterans with limited range of motion, spinal fusion, degenerative joint disease, or postural instability, the chair's low entry point and smooth articulation greatly enhance their ability to access dental care with dignity and minimal discomfort. In essence, the A-dec 511B enhances clinical accessibility, safety, and treatment quality, making it a vital component in a modern VA dental operatory equipped to serve a population with high rates of physical disability.

The Contractor must provide an authorized distributor letter with their response. The objective is to provide A-dec® brand to Dental Delivery Units and Chairs to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

The following Contract Line Items are being considered:

Contract Line Item#

Brand

Part Number

Description

0001

A-dec

511

A-dec 511 chair

0002

A-dec

V0073.0004

Formed F02 upholstery

0003

A-dec

V0073.0002

Sewn S02 upholstery

0004

A-dec

V0040.0001

Floor Box,Contoured,511

0005

A-dec

V0037.0002

Duplex, Duplex Air/WTR QD

0006

A-dec

V0042.0002

Foot Switch, 8 Function, w/Cable, Gray3

0007

A-dec

532pro

A-dec 532pro Traditional Delivery System with DS7 Control Pad

0008

A-dec

533pro

A-dec 533pro Continental Delivery System with DS7 Control Pad

0009

A-dec

V0267.0001

Tubing, HDPC, Silicone, 6 Pin, Quick CON

0010

A-dec

V0267.0006

Tubing, HDPC, Silicone, 5-hole FO Bulb, Quick CON

0011

A-dec

V0267.0002

Tubing,HDPC,Silicone,4 Hole,Quick CON

0012

A-dec

V0053.0009

Control module EMC-703

0013

A-dec

V0267.0102

KL 703 LED motor and tubing

0014

A-dec

54.0838.00

Motor, Electric HDPC,KL 703

0015

A-dec

V0267.0092

Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing

0016

A-dec

V0158.0004

Newtron SLIM HDPC, Lighted Ultrasonic

0017

A-dec

V0196.0001

Ultrasonic Tip Starter Kit Satelec

0018

A-dec

V0267.0106

Cavitron Steri-Mate 360

0019

A-dec

V0070.0016

Tray Holder Assy

0020

A-dec

V0573.0001

Stainless steel tray, standard

0021

A-dec

541pro

A-dec 541pro 12 O'Clock DUO INSTM

0022

A-dec

V0053.0009

Control module EMC-703

0023

A-dec

V0267.0103

KL 703 LED motor and tubing

0024

A-dec

V0267.0077

Cavitron Steri-Mate 360

0025

A-dec

V0267.0093

Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing

0026

A-dec

V0060.0006

300W 120V Power Supply

0027

A-dec

551sta

A-dec 551sta Chair-Mount Assistant's Instrumentation - 3 position holder

0028

A-dec

V0030.0004

Long Arm

0029

A-dec

V0087.0007

Additional 11mm HVE and Holder

0030

A-dec

V0004.0014

Curing LT Kit,Mini LED,Gray3,117 IN

0031

A-dec

V0462.0001

Holder Only for Curing Light

0032

A-dec

V0403.0001

Dual turret configuration

0033

A-dec

V0090.0002

Support link

0034

A-dec

545sta

A-dec 545sta 12 o'clock Assistant's instrumentation Worksurface and Instrumentation

0035

A-dec

V0007.0005

Assistant's Control Pad CP5

0036

A-dec

V0070.0025

Standard Tray Holder

0037

A-dec

V0003.0009

QD for Self-Contained Water

0038

A-dec

V0003.0008

QD for Air

0039

A-dec

V0060.0016

Power Supply Connector Kit,545sta to 511

0040

A-dec

V0060.0010

25W 120V Power Supply

0041

A-dec

572L

A-dec 572L LED Dental Light, Radius Mt

0042

A-dec

V0094.0003

511 Chair MT Kit

0043

A-dec

574L

574L central cabinet-mount LED light

0044

A-dec

575L

575L wall/side cabinet-mount LED light

0045

A-dec

576L

576L ceiling-mount LED light

0046

A-dec

577L

577L track-mount LED light

0047

A-dec

482

A-dec 482 Monitor Mount

0048

A-dec

V0118.0015

Handle

0049

A-dec

V0118.0015

Lower Support Arm for 482 (No Light)

0050

A-dec

521

A-dec 521 doctor's stool

0051

A-dec

V0083.0004

521 Armrests

0052

A-dec

522

A-dec 522 assistant's stool

0053

A-dec

V0474.0001

A-dec 522 Backrest

0054

A-dec

INSTALLATION

Chair package Installation

0055

A-dec

DEINSTALLATION

De-Installation

0056

A-dec

Deinstall/tradein

De-installation + trade in

0057

A-dec

BLANKETWRAP1

Blanket Wrap Service 1-4 chairs

0058

A-dec

BLANKETWRAP5

Blanket Wrap Service 5-9 chairs

0059

A-dec

BLANKETWRAP10

Blanket Wrap Service 10-19 chairs

0060

A-dec

BLANKETWRAP20

Blanket Wrap Service 20-30 chairs

0061

A-dec

Cabinets

Custom Cabinets

The Department of Veterans Affairs (VA) is seeking vendors who can provide A-dec® Dental Delivery Units and Chairs as listed above commodities which meet all the following salient characteristics.

SC 1-6 applies to CLINs 1-6

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

OFFEROR SC CROSS-WALK (PAGE#)

SC 1

Dental Chairs and Delivery Units must have a minimum chair capacity of 500 lbs. patient weight without the chair.

Literature Review

SC 2

Dental Chairs and Delivery Units base must be able to lower to 13.5 inches

Literature Review

SC 3

Dental Delivery Unit and Chairs must have an Integrated pick-up tube system for water source

Literature Review

SC 4

Dental Delivery Units and Chair must be able to accommodate both right and left-handed provider positions

Literature Review

SC 5

Dental Chairs and Delivery Units must be able to swivel with a minimum of 60 degrees (30 degrees each side of center)

Literature Review

SC 6

Dental Chairs and Delivery Units must have a multi-position arm rest that will accommodate entrance and exit from the chair to and from a wheelchair.

Literature Review

SC 7-10 applies to CLINs 7-40

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

OFFEROR SC CROSS-WALK (PAGE#)

SC 7

Dental Chairs and Delivery Units must have antimicrobial silicone waterlines

Literature Review

SC 8

Dental Delivery Units must have a minimum 5+ holder position(s).

Literature Review

SC 9

Dental Chairs and Delivery Units must be able to be able to accommodate a dedicated line integrated ultrasonic system.

Literature Review

SC 10

Dental Chairs and Delivery Units must have a digital touchpad that can chair position, control water and speed levels to handpieces, air venting, and power to the ultrasonic scaler (if a scaler is requested).

Literature Review

SC 11 applies to CLINs 41-53

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

OFFEROR SC CROSS-WALK (PAGE#)

SC 11

Dental Chairs and Delivery Units must have an integrated LED light that can be chair mounted and has a touchless sensor option, with auto turn-on and at least two intensity settings and a cure safe mode light setting

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the A-dec® Dental Delivery Units and Chairs (Brand name only) can function as designed by the OEM and as clinically required.

Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

Full name and address of company

DUNS number/ CAGE Code/ SAM UIE

Business Size

Manufacturer or Distributor

If Distributor provide full name, business size and address of manufacturer.

Distributors must be authorized as certified by the OEM with a current date.

Third-party Distributors will be ineligible for award.

Country of Origin designation for all products

Ability to provide uninterrupted supply of products on a national scale

Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Any options for trade-in of existing equipment

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.