6515--Washer Disinfector Unit Carts and Utensils (VA-26-00033723)

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for cart and utensil washer/disinfector units.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver cart and utensil washer/disinfector units to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees.

The FAR Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this sources sought shall be submitted by email no later than January 28, 2026, 12:00pm Eastern to all the following:

Alanna.Wilson@va.gov

Anthony.Zibolski@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

Washer/disinfectors are designed to clean instruments and utensils by removing blood, bone, fat, and other organic debris that can adhere to surfaces and crevices, which provide a substrate for growth of microorganisms. These substances are sometimes difficult to remove, especially when dry or in hard-to-reach areas. Use of washer/disinfectors may reduce staff exposure to risky manual cleaning of soiled instruments and ensure that cleaning is done in a consistent manner. After decontamination, the instruments are arranged in packs for final sterilization. (Washer/disinfectors differ from washer/sterilizers in that they do not have a steam sterilization cycle). Cart washers are designed to clean and disinfect case carts and large items such as plastic crates, containers and lids, toilet seats, and wheelchairs.

The following Contract Line Items (CLINs) are being considered:

Contract Line Items

Manufacturer

Part

Number

Description

0001

STERIS Corporation

FW04201

VISION 1321 CW DISINFECTOR,208V,60HZ,STEAM,DPD

0002

STERIS Corporation

FW04202

VISION 1321 CW DISINFECTOR,460-480V,60HZ,STEAM,DPD

0003

STERIS Corporation

FW04212

VISON 1321 ELECTRIC CART WASHER 460-480V 60HZ

0004

STERIS Corporation

FW05201

VISION 1327 CW DISINFECTOR,200-208V,60HZ,STEAM,DPD

0005

STERIS Corporation

FW05202

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD

0006

STERIS Corporation

FW05212

VISION 1327 ELECTRIC CART WASHER 460-480V 60HZ

0007

STERIS Corporation

FW10201

VISION 1330L CART AND UTENSIL WASHER 200-208V 60HZ

0008

STERIS Corporation

FW10202

VISION 1330L CART & UTENSIL WASHER 460-480V 60HZ

0009

STERIS Corporation

FW10212

VISION 1330L ELECTRIC CART WASHER 460-480V 60HZ

0010

STERIS Corporation

FY030009

THREE RESERVOIRS(INSTALL ON UNIT)

0011

STERIS Corporation

FY030010

PURE WATER LINE(INSTALL ON UNIT)

0012

STERIS Corporation

FY030011

INSTRUMENTS WASHING OPTION (INSTALLED ON UNIT)

0013

STERIS Corporation

FY030013

SEISMIC ANCHORAGE OPTION(INSTALL ON UNIT)

0014

STERIS Corporation

FY030014

ACU-RINSE RESERVOIR(INSTALL ON UNIT)

0015

STERIS Corporation

FY030015

ACU-WASH RESERVOIR (ONLY AVAILABLE IF ACU-RINSE PRESENT)(INSTALL ON UNIT)

0016

STERIS Corporation

FY030016

NON-VENTED(INSTALL ON UNIT)

0017

STERIS Corporation

FD324

FLOOR RAMPS (2) FOR INSTALLATION WITHOUT PIT

0018

STERIS Corporation

FD325

HEPA FILTER

0019

STERIS Corporation

FD329

BAR CODE SCANNER

0020

STERIS Corporation

FD326

EXTERIOR PANELS - SERVICE SIDE 1321

0021

STERIS Corporation

FD327

EXTERIOR PANELS - NON-SERVICE SIDE 1321

0022

STERIS Corporation

FD328

COMMON SERVICE AREA JUNCTION PANELS

0023

STERIS Corporation

FD005

REMOTE LIGHT/BUZZER VISION 1227/1300

0024

STERIS Corporation

FD006

KIT,ADD LUBRICANT TO 1300

0025

STERIS Corporation

FD007

KIT,NARROW WASHER 1300

0026

STERIS Corporation

FD852

SEISMIC, ANCHORAGE (2010) 1321/1327

0027

STERIS Corporation

FD479

STEAM CONDENSATE TO DRAIN

0028

STERIS Corporation

FD318

SEISMIC ANCHORAGE KIT

0029

STERIS Corporation

FD330

EXTERIOR PANELS - SERVICE SIDE 1327

0030

STERIS Corporation

FD331

EXTERIOR PANELS - NON-SERVICE SIDE 1327

0031

STERIS Corporation

FD333

PANELS,S/S,SERVICE SIDE (1330)

0032

STERIS Corporation

FD334

EXTERIOR PANELS,S/S (1330)

0033

STERIS Corporation

FD322

CONTAINER RACK

0034

STERIS Corporation

FD323

UTENSIL RACK

0035

STERIS Corporation

FD360

INSTRUMENT RACK VISION 1300 CART WASHERS

0036

STERIS Corporation

SE101372

STANDARS INSTALL VISION CART WASHER

0037

STERIS Corporation

SE1010021

STANDARD DEINSTALL CART WASHER

0038

STERIS Corporation

SE0000083

SEISMIC INSTALLATION

0039

STERIS Corporation

SE101372NW

PREMIUM NW INSTALL VISION CART WASHER

0040

STERIS Corporation

SE1010021NW

PREMIUM NW DEINSTALL CART WASHER

0041

STERIS Corporation

SE101372UL

PREMUIM UL DEINSTALL VISION CART WASHER

0042

STERIS Corporation

SE1010021UL

PREMIUM ULDEINSTALL CART WASHER

0043

STERIS Corporation

FD050

INSTRUMENT UPGRADE BASE KIT 1300

0044

STERIS Corporation

FD051

INSTRUMENT UPGRAGE SUPPORT 1321

0045

STERIS Corporation

FD052

INSTRUMENT UPGRATE SUPPORT 1327

0046

STERIS Corporation

FD053

INSTRUMENT UPGRADE SUPPORT 1330

0047

STERIS Corporation

SE101371

1ST YEAR PREVENTIVE CARE CONNECT VISION CART WASH

0048

STERIS Corporation

SE1013700048

PREVENTIVE CARE VISION 1321/1327 CART WASHER

0049

STERIS Corporation

SE1013711

LABOR CARE VISION 1321/1327 CART WASHER

0050

STERIS Corporation

SE1013752

TOTAL CARE CONNECT VISION 1321/1327 CART WASHER

0051

STERIS Corporation

SE1013753

2 YR TOTAL CARE CONNECT VISION 1321/1327 CART WASH

0052

STERIS Corporation

SE1013711028

2 YEAR LABOR CARE VISION 1321/1327 CART WASHER

0053

STERIS Corporation

SE1013700028

2 YR PREVENTIVE CARE VISION 1321/1327 CART WASHER

0054

STERIS Corporation

SE10137100003

1 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH

0055

STERIS Corporation

SE10137000283

2 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH

0056

STERIS Corporation

SE0000046

CUSTOMIZED TRAINING - 1 DAY / UP TO 5 TRAINEES

0057

STERIS Corporation

SE0000047

CUSTOMIZED TRAINING - 2 DAYS / UP TO 5 TRAINEES

0058

STERIS Corporation

SE0000048

CUSTOMIZED TRAINING - 3 DAYS / UP TO 5 TRAINEES

0059

STERIS Corporation

SE61118

CUSTOMIZED TRAINING - 4 DAYS / UP TO 5 TRAINEES

0060

STERIS Corporation

SE61119

CUSTOMIZED TRAINING - 5 DAYS / UP TO 5 TRAINEES

0061

STERIS Corporation

SE10137696

CART WASHER TRAINING (PER STUDENT) MENTOR, OHIO

0062

STERIS Corporation

SE1013769

ONLINE TRAINING VISION 1327 WASHER-PER PERSON

0063

STERIS Corporation

SE9999999

PRODUCT USE TRAINING

The following Salient Characteristics (SCs) are being considered:

CLINs apply to the following SC s:

CLINs 0001-0043 apply to SC s 1-11

CLINs 0044-0055 apply to SC 12

CLINs 0056-0063 apply to SC 13

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC 1

Cart and Utensil Washer/Disinfector capable of Floor and Pit Mounting

Literature Review

SC 2

Minimum 34 water spray jets/nozzles through nozzles in rotary spray arms.

Literature Review

SC 3

Shall have multiple factory-set select cycles

Literature Review

SC 4

Must have at least 3 chamber compacities size options

Literature Review

SC 5

Must have automatic doors for pass-through/throughput operations.

Literature Review

SC 6

ISO 15883 compliant

Literature Review

SC 7

Must have bar code scanning capability for automated identification and tracking of equipment

Literature Review

SC 8

Must have Smooth flat floor for ease of loading and unloading carts

Literature Review

SC 9

Shall have Emergency Stop

Literature Review

SC10

Must have multiple interchangeable Instrument, Container and Utensil racks

Literature Review

SC11

Must have minimum one year Warranty

Literature Review

SC 12

Shall have multiple maintenance plan options

Literature Review

SC 13

Must provide user Training

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the below evaluation subfactors:

Evaluation Subfactors

1. Safety

Multiple emergency stop controls

Security Access code

Automatic locking door systems

Chamber illumination

Audible and visual alarms with clear error messages

Seismic Anchoring

2. Design

Multiple door configurations

Multiple racks, Instrument, Container and Utensil racks special features.

Instrument racks capable of loading and unloading from any side

Integral spray arms

Cool touch handles on washing racks

HEPA filter drying

Integrated cycle printer

Chamber size

3. Performance

Number of carts per hour

Energy and Water Consumption

Multiple wash, rinse, and drying cycles features; plus programable cycles and optional custom cycles that can be added

4. Quality

Control Panel with ability to view current cycle progress and other critical information.

501(k)

Offers multiple maintenance plans to include Level of Maintenance, Repair and Emergency plans, and the number of years of coverage.

Technician training above user level

Responses to this Sources Sought Notice shall include the following:

Full name and address of company.

SAM Unique Entity Identifier (UEI).

Business Size.

Manufacturer or Distributor:

If distributor, provide full name, business size and address of manufacturer.

If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.

Country of Origin designation for all products proposed.

Ability to provide uninterrupted supply of products on a national scale.

Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.

Does vendor offer an annual service plan, Yes or No?

If Yes:

What does the plan cover?

Does plan cover software updates only?

Does the plan cover parts repair or replacement only?

Does the plan cover both software and parts?

Vendor is requested to provide documentation that shows information on their service plan.

Is the service provided by the OEM or a subcontractor?

Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.

NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

Does your firm have any subcontracting opportunities for this equipment?

Identify any federal contracts vehicles held by your firm that provides this equipment.

Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?

Are the Government s specifications unduly restrictive?

Any additional information the Government should know prior to issuing a solicitation.