36C10G26Q0034.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Alanna Wilson Alanna.Wilson@va.gov 240-215-1633

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for cart and utensil washer/disinfector units.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver cart and utensil washer/disinfector units to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees.

The FAR Provision found at 52.204-7 requires that “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than January 28, 2026, 12:00pm Eastern to all the following:

Alanna.Wilson@va.gov Anthony.Zibolski@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

Washer/disinfectors are designed to clean instruments and utensils by removing blood, bone, fat, and other organic debris that can adhere to surfaces and crevices, which provide a substrate for growth of microorganisms. These substances are sometimes difficult to remove, especially when dry or in hard-to-reach areas. Use of washer/disinfectors may reduce staff exposure to risky manual cleaning of soiled instruments and ensure that cleaning is done in a consistent manner. After decontamination, the instruments are arranged in packs for final sterilization. (Washer/disinfectors differ from washer/sterilizers in that they do not have a steam sterilization cycle). Cart washers are designed to clean and disinfect case carts and large items such as plastic crates, containers and lids, toilet seats, and wheelchairs.

The following Contract Line Items (CLINs) are being considered:

Number Description

The following Salient Characteristics (SCs) are being considered:

CLINs apply to the following SC’s:

CLINs 0001-0043 apply to SC’s 1-11 CLINs 0044-0055 apply to SC 12 CLINs 0056-0063 apply to SC 13

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the below evaluation subfactors:

Evaluation Subfactors

1. Safety

a) Multiple emergency stop controls

b) Security Access code

c) Automatic locking door systems

d) Chamber illumination

e) Audible and visual alarms with clear error messages

f) Seismic Anchoring

2. Design

a) Multiple door configurations

b) Multiple racks, Instrument, Container and Utensil racks special features.

c) Instrument racks capable of loading and unloading from any side

d) Integral spray arms

e) Cool touch handles on washing racks

f) HEPA filter drying

g) Integrated cycle printer

h) Chamber size

3. Performance

a) Number of carts per hour

b) Energy and Water Consumption

c) Multiple wash, rinse, and drying cycles features; plus programable cycles and optional custom cycles that can be added

4. Quality

a) Control Panel with ability to view current cycle progress and other critical information.

b) 501(k)

c) Offers multiple maintenance plans to include Level of Maintenance, Repair and Emergency plans, and the number of years of coverage.

d) Technician training above user level

Responses to this Sources Sought Notice shall include the following:

1. Full name and address of company.

1. SAM Unique Entity Identifier (UEI).

1. Business Size.

1. Manufacturer or Distributor:

3. If distributor, provide full name, business size and address of manufacturer.

3. If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.

1. Country of Origin designation for all products proposed.

1. Ability to provide uninterrupted supply of products on a national scale.

1. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.

1. Does vendor offer an annual service plan, Yes or No?

7. If Yes:

0. What does the plan cover?

0. Does plan cover software updates only?

0. Does the plan cover parts repair or replacement only?

0. Does the plan cover both software and parts?

7. Vendor is requested to provide documentation that shows information on their service plan.

7. Is the service provided by the OEM or a subcontractor?

1. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

1. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.

9. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

1. Does your firm have any subcontracting opportunities for this equipment?

1. Identify any federal contracts vehicles held by your firm that provides this equipment.

1. Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?

1. Are the Government’s specifications unduly restrictive?

1. Any additional information the Government should know prior to issuing a solicitation.

Sources Sought Notice