6515--VISN 23 Bio Safety Cabinets/Grossing Stations - Multiple Locations
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C26325Q1095
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 23 (VISN 23) is soliciting bids for the procurement of eight grossing stations and related biosafety equipment for histology laboratories across multiple VA medical centers. The stations will be Maestro Encore brand or equivalent units featuring specifications including air flow detection with monitoring systems, integrated air filtration, adjustable lighting, ventilation systems, hot/cold hand sprayers, electrical receptacles, shelving, and various mounting accessories. Vendors must demonstrate technical capability through submission of a technical proposal, provide three past performance references from similar projects, and submit a comprehensive pricing proposal covering all 36 line items. The procurement will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection methodology. The response deadline is December 12, 2025, at 4:30 PM Central Standard Time, with offers submitted through the System for Award Management (SAM).
No set-aside designations have been applied to this solicitation. The procurement involves delivery of four grossing stations to Minneapolis, Minnesota, with one unit each to Omaha, Nebraska; Fargo, North Dakota; Central Iowa; and Iowa City, Iowa. All equipment must be new, in current production, with delivery required within 60 days of order receipt and installation to occur between 8:00 AM and 3:30 PM on weekdays excluding federal holidays. The contract includes requirements for vendor removal of existing equipment, installation, system testing, certification, onsite training for up to eight personnel across multiple shifts, and a one-year warranty with preventative maintenance services. The primary place of performance is the VA medical centers in the VISN 23 network, with primary delivery to Eagan, Minnesota. This procurement falls under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and PSC code 6515 (Medical and Surgical Instruments, Equipment, and Supplies).
Notice text
3 versions
Update #3 · Latest ·
Statement of Work
VISN 23 Grossing Station/BioSafety Cabinet Replacement Procurement
Background: Several sites in VISN 23 are in need of replacing their current grossing stations in the Histology Laboratories. These grossing stations have reached the end of their life expectancy and we have begun to see an increase in the stations experiencing issues that require a service call. The increased downtime of these machines greatly impacts the speed and efficiency of the labs throughout the VISN in performing specimen examination. Additionally, the labs are seeking a newer model of grossing station which has additional features that would increase the speed, efficiency, and safety of the staff performing specimen examinations.
Purpose of Project: Replace 8 grossing stations throughout VISN 23. Specifically 4 in Minneapolis and 1 each in Omaha (NWI), Fargo, Central Iowa, and Iowa City. Each of these sites have grossing stations that are past their life expectancy and are experiencing an increase in service calls.
Statement of Work
Description of Work:
The vendor will provide the following quantities of grossing stations with the following features as required by site:
Minneapolis
QTY 4 Grossing Stations
no larger than 60 inches long to fit into existing space
Right hand sink
Air Flow Detection with monitoring system
Adjustable lighting
Air Filtration System to prevent dust & debris build up
Ventilation system
Dual 8 (or comparable) duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Mechanism for mounting of monitor & keyboard arms
Pegboard (or comparable) for mounting of accessories
Include dye bottle holder
Include large shelf approximately 14 L x 8 D x 2 H
Include small shelf approximately 7 L x 8 D x 2 H
Include bin for paper towels/c-fold gloves
Include magnetic toolbar (or comparable)
Two (2) GFCI receptacles, one (1) each with continuous power
Work surface with interchangeable workflow components
One (1) work surface perforated grid plate (or comparable)
One (1) work surface dissecting board (or comparable)
Mechanism for cord management
1/2 Hp. Disposal (or comparable)
Magnetic instrument bar (or comparable)
One (1) large and one (1) small organizer bin
Mechanism for anchoring points
Touchscreen monitor (or comparable)
Monitor/keyboard mounting column
Dual gooseneck LED task light (or comparable)
At least 3 (2 small approximately 6 W x W 7 D x 4 H and 1 large approximately 26.5 W x 7 D X 4 H)) drawers per grossing station
Rinsing system for work surface with temperature and flow control
Formalin collection system
Faucet with foot pedal control
Omaha (NWI)
QTY 1 Grossing Station
no larger than 60 inches long to fit into existing space
Right hand sink
Air Flow Detection with monitoring system
Adjustable lighting
Air Filtration System to prevent dust & debris build up
Ventilation system
Dual 8 (or comparable) duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Mechnanism for mounting of monitor & keyboard arms
Pegboard (or comparable) for mounting of accessories
Include large shelf approximately 14 L x 8 D x 2 H
Two (2) GFCI receptacles, one (1) each with continuous power
Work surface with interchangeable workflow components
One (1) work surface perforated grid plate (or comparable)
One (1) work surface dissecting board (or comparable)
Mechanism for cord management
1/2 Hp. Disposal (or comparable)
Magnetic instrument bar (or comparable)
One (1) large and one (1) small organizer bin
Mechanism for anchoring points
Touchscreen monitor (or comparable)
Formalin collection system
Hands free infared faucet
Cabinet doors
Fargo
QTY 1 Grossing Station
no larger than 60 inches long to fit into existing space
Right hand sink
Air Flow Detection with monitoring system
Adjustable lighting
Air Filtration System to prevent dust & debris build up
Ventilation system
Dual 8 (or comparable) duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Mechanism for mounting of monitor & keyboard arms
Pegboard (or comparable) for mounting of accessories
Include dye bottle holder
Include large shelf approximately 14 L x 8 D x 2 H
Include small shelf approximately 7 L x 8 D x 2 H
Include bin for paper towels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Two (2) GFCI receptacles, one (1) each with continuous power
Work surface with interchangeable workflow components
One (1) work surface perforated grid plate (or comparable)
One (1) work surface dissecting board (or comparable)
Mechanism for cord management
1/2 Hp. Disposal (or comparable)
Magnetic instrument bar (or comparable)
One (1) large and one (1) small organizer bin
Mechanism for anchoring points
Touchscreen monitor (or comparable)
Monitor/keyboard mounting column
Single gooseneck LED task light (or comparable)
At least 2 small approximately 6 W x W 7 D x 4 H drawer
Rinsing system for work surface with temperature and flow control
Formalin collection system
Faucet with foot pedal control
Central Iowa
QTY 1 Grossing Station
no larger than 60 inches long to fit into existing space
Right hand sink
Air Flow Detection with monitoring system
Adjustable lighting
Air Filtration System to prevent dust & debris build up
Ventilation system
Dual 8 (or comparable) duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Mechanism for mounting of monitor & keyboard arms
Pegboard for mounting of accessories (or comparable)
Include bin for paper towels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Two (2) GFCI receptacles, one (1) each with continuous power
Work surface with interchangeable workflow components
One (1) work surface perforated grid plate (or comparable)
One (1) work surface dissecting board (or comparable)
Mechanism for cord management
1/2 Hp. Disposal (or comparable)
Magnetic instrument bar (or comparable)
One (1) large and one (1) small organizer bin
Mechanism for anchoring points
Touchscreen monitor (or comparable)
Keyboard arm mounting column
Single gooseneck LED task light (or comparable)
At least 2 small approximately 6 W x W 7 D x 4 H drawer
Rinsing system for work surface with temperature and flow control
Formalin collection system
Under shelf lighting for work space
Iowa City
QTY 1 Grossing Station
no larger than 72 inches long to fit into existing space
Right hand sink
Air Flow Detection with monitoring system
Adjustable lighting
Air Filtration System to prevent dust & debris build up
Ventilation system
Dual 8 (or comparable) duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Mechanism for mounting of monitor & keyboard arms
Pegboard for mounting of accessories (or comparable)
Include 2 dye bottle holders
Include face shield holster (or comparable)
Include bin for paper towels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Include 2 large shelves approximately 14 L x 8 D x 2 H
Include 3 small shelves approximately 7 L x 8 D x 2 H
Include magnetic toolbar (or comparable)
Two (2) GFCI receptacles, one (1) each with continuous power
Work surface with interchangeable workflow components
One (1) work surface perforated grid plate (or comparable)
One (1) work surface dissecting board (or comparable)
Mechanism for cord management
1/2 Hp. Disposal (or comparable)
Magnetic instrument bar (or comparable)
One (1) large and one (1) small organizer bin
Mechanism for anchoring points
Touchscreen monitor (or comparable)
Keyboard/monitor mounting column
CPU mount
dual gooseneck LED task light (or comparable)
At least 3 (1 small approximately 6 W x W 7 D x 4 H drawer, 1 small instrument approximately 6 W x W 7 D x 4 H with drain petcock, and 1 large - approximately 26.5 W x 7 D X 4 H) drawers
Rinsing system for work surface with temperature and flow control
Under shelf lighting for work space
Faucet with foot pedal
Cabinet doors
Vendor is to provide a copy of equipment operator documentation either in paper or electronic format.
The equipment models being offered shall be in current production as of the date this offer is submitted. For purposes of this solicitation, current product shall mean that the grossing station is being offered as new equipment. Discontinued models that are only being made available as remanufactured equipment are not acceptable. Refurbished, used or current in house equipment is not acceptable.
Equipment Warranty
All of the equipment should come with a 1 year warranty and include any and all preventative maintenance services recommended by the original equipment manufacturer during that warranty period.
Deinstallation of old equipment and Installation of New Equipment
The vendor shall remove 3 existing grossing stations at Minneapolis and 1 existing grossing station each at Omaha (NWI), Fargo, Central Iowa, and Iowa City. The lab will be responsible for decontaminating the grossing station and the vendor shall dismantle and take the equipment to the loading dock. The VA will be responsible for disposable of the equipment. The vendor will be responsible for fully installing the equipment and then testing for correct function. The vendor will ensure the grossing station air flow/ventilation is functioning properly after installation by having it certified.
Training
The vendor shall provide at least 1 day of onsite training for up to 8 people. This should be offered over at least 2 different shifts if needed by the lab.
Integrations:
Must integrate with each facilities HVAC system. No other integrations this equipment will not be connected to the network.
Schedule of Deliverables:
All equipment and supplies shall be delivered to the following VA medical centers. Equipment shall be delivered within 60 days of receipt of an order.
Deliveries shall be made to:
VA Central Iowa Health Care System
3600 30th St, Des Moines, IA 50310
VA Iowa City Health Care System
601 Highway 6 West, Iowa City, IA 52246-2209
VA Minneapolis Health Care System
1 Veterans Dr, Minneapolis, MN 55417
VA Nebraska-Western Iowa Health Care System
4101 Woolworth Ave, Omaha, NE 68105
VA Fargo Health Care System
2101 Elm St NE, Fargo, ND 58102
Delivery times: Between 8:00AM and 3:30PM, Monday-Friday except Federal Holidays. All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain:
Vendor s name
Purchase order number
Date of order
Date of delivery
Itemized list of products furnished including product description and quantity shipped.
Certificates of Performance
Company shall provide certificates of performance shipped stating compliance with your company s standards and CLSI (formerly NCCLS) standards where they exist.
Recalled and Defective Products
The contractor will immediately notify the Contracting Officer of any recalls of product or other important safety issues. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products.
Update #2 ·
Statement of Work
VISN 23 Grossing Station Replacement Procurement
Background: Several sites in VISN 23 are in need of replacing their current grossing stations in the Histology Laboratories. These grossing stations have reached the end of their life expectancy and we have begun to see an increase in the stations experiencing issues that require a service call. The increased downtime of these machines greatly impacts the speed and efficiency of the labs throughout the VISN in performing specimen examination. Additionally, the labs are seeking a newer model of grossing station which has additional features that would increase the speed, efficiency, and safety of the staff performing specimen examinations.
Purpose of Project: Replace 8 grossing stations throughout VISN 23. Specifically, 4 in Minneapolis and 1 each in Omaha (NWI), Fargo, Central Iowa, and Iowa City. Each of these sites have grossing stations that are past their life expectancy and are experiencing an increase in service calls.
Statement of Work
Description of Work:
The vendor will provide the following quantities of grossing stations with the following BRAND NAME OR EQUAL Maestro Encore features as required by site:
Minneapolis
QTY 4 Grossing Stations
No larger than 60 inches by 30 inches by 80 inches to fit into existing space
Right hand sink
Air Flow Detection with backdraft alert monitoring system
Adjustable lighting
Ability to direct air from the fron to the back of the cutting surface
Integrated Air Filtration System to prevent dust & debris build up
Backdraft ventilation
Dual 8 duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Ergorail Track for mounting of monitor & keyboard arms
Pegboard for mounting of accessories
Include dye bottle holder
Include large shelf at least 14 L x 8 D x 2 H
Include small shelf at least 7 L x 8 D x 2 H
Include bin for papertowels/c-fold gloves
Include magnetic toolbar
Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power
Sliding work surface with interchangeable workflow components
One (1) sliding work surface perforated grid plate
One (1) sliding work surface dissecting board, white
Two (2) wire ports for cord management
1/2 Hp. disposal
Magnetic instrument bar
One (1) large and one (1) small organizer bin
Seismic anchoring points
Touchscreen monitor with automated image enhancement
Monitor/keyboard mounting column
Dual gooseneck LED task light
At least 3 (2 small at least 6 W x W 7 D x 4 H and 1 large at least 26.5 W x 7 D X 4 H)) drawers per grossing station
Rinsing system for work surface with temperature and flow control
Formalin collection system
Faucet with foot pedal control
Omaha (NWI)
QTY 1 Grossing Station
No larger than 60 inches by 30 inches by 80 inches to fit into existing space
Right hand sink
Air Flow Detection with backdraft alert monitoring system
Adjustable lighting
Ability to direct air from the fron to the back of the cutting surface
Integrated Air Filtration System to prevent dust & debris build up
Backdraft ventilation
Dual 8 duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Ergorail Track for mounting of monitor & keyboard arms
Pegboard for mounting of accessories
Include large shelf at least 14 L x 8 D x 2 H
Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power
Sliding work surface with interchangeable workflow components
One (1) sliding work surface perforated grid plate
One (1) sliding work surface dissecting board, white
Two (2) wire ports for cord management
1/2 Hp. disposal
Magnetic instrument bar
One (1) large and one (1) small organizer bin
Seismic anchoring points
Touchscreen monitor with automated image enhancement
Formalin collection system
Hands free infared faucet
Cabinet doors
Fargo
QTY 1 Grossing Station
No larger than 60 inches by 30 inches by 80 inches to fit into existing space
Right hand sink
Air Flow Detection with backdraft alert monitoring system
Adjustable lighting
Ability to direct air from the front to the back of the cutting surface
Integrated Air Filtration System to prevent dust & debris build up
Backdraft ventilation
Dual 8 duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Ergorail Track for mounting of monitor & keyboard arms
Pegboard for mounting of accessories
Include dye bottle holder
Include large shelf at least 14 L x 8 D x 2 H
Include small shelf at least 7 L x 8 D x 2 H
Include bin for papertowels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power
Sliding work surface with interchangeable workflow components
One (1) sliding work surface perforated grid plate
One (1) sliding work surface dissecting board, white
Two (2) wire ports for cord management
1/2 Hp. disposal
Magnetic instrument bar
One (1) large and one (1) small organizer bin
Seismic anchoring points
Touchscreen monitor with automated image enhancement
Monitor/keyboard mounting column
Single gooseneck LED task light
At least 2 small at least 6 W x W 7 D x 4 H drawer
Rinsing system for work surface with temperature and flow control
Formalin collection system
Faucet with foot pedal control
Central Iowa
QTY 1 Grossing Station
no larger than 60 inches by 30 inches by 80 inches to fit into existing space
Right hand sink
Air Flow Detection with backdraft alert monitoring system
Adjustable lighting
Ability to direct air from the fron to the back of the cutting surface
Integrated Air Filtration System to prevent dust & debris build up
Backdraft ventilation
Dual 8 duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Ergorail Track for mounting of monitor & keyboard arms
Pegboard for mounting of accessories
Include bin for papertowels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power
Sliding work surface with interchangeable workflow components
One (1) sliding work surface perforated grid plate
One (1) sliding work surface dissecting board, white
Two (2) wire ports for cord management
1/2 Hp. disposal
Magnetic instrument bar
One (1) large and one (1) small organizer bin
Seismic anchoring points
Touchscreen monitor with automated image enhancement
Keyboard arm mounting column
Single gooseneck LED task light
At least 2 small at least 6 W x W 7 D x 4 H drawer
Rinsing system for work surface with temperature and flow control
Formalin collection system
Under shelf lighting for work space
Iowa City
QTY 1 Grossing Station
no larger than 72 inches by 30 inches by 80 inches to fit into existing space
Right hand sink
Air Flow Detection with backdraft alert monitoring system
Adjustable lighting
Ability to direct air from the fron to the back of the cutting surface
Integrated Air Filtration System to prevent dust & debris build up
Backdraft ventilation
Dual 8 duct stubs for in-house ventilation
Hot/Cold Hand Sprayer
Ergorail Track for mounting of monitor & keyboard arms
Pegboard for mounting of accessories
Include 2 dye bottle holders
Include face shield holster
Include bin for papertowels/c-fold gloves
Include requisition holder should fit 8.5 x 11 requisitions
Include 2 large shelves at least 14 L x 8 D x 2 H
Include 3 small shelves at least 7 L x 8 D x 2 H
Include magnetic toolbar
Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power
Sliding work surface with interchangeable workflow components
One (1) sliding work surface perforated grid plate
One (1) sliding work surface dissecting board, white
Two (2) wire ports for cord management
1/2 Hp. disposal
Magnetic instrument bar
One (1) large and one (1) small organizer bin
Seismic anchoring points
Touchscreen monitor with automated image enhancement
Keyboard/monitor mounting column
CPU mount
dual gooseneck LED task light
At least 3 (1 small at least 6 W x W 7 D x 4 H drawer, 1 small instrument at least 6 W x W 7 D x 4 H with drain petcock, and 1 large - at least 26.5 W x 7 D X 4 H) drawers
Rinsing system for work surface with temperature and flow control
Under shelf lighting for work space
Faucet with foot pedal
Cabinet doors
Vendor is to provide a copy of equipment operator documentation either in paper or electronic format.
The equipment models being offered shall be in current production as of the date this offer is submitted. For purposes of this solicitation, current product shall mean that the grossing station is being offered as new equipment. Discontinued models that are only being made available as remanufactured equipment are not acceptable. Refurbished, used or current in house equipment is not acceptable.
Equipment Warranty
All of the equipment should come with a 1 year warranty and include any and all preventative maintenance services recommended by the original equipment manufacturer during that warranty period.
Deinstallation of old equipment and Installation of New Equipment
The vendor shall remove 3 existing grossing stations at Minneapolis and 1 existing grossing station each at Omaha (NWI), Fargo, Central Iowa, and Iowa City. The lab will be responsible for decontaminating the grossing station and the vendor shall dismantle and take the equipment to the loading dock. The VA will be responsible for disposable of the equipment. The vendor will be responsible for fully installing the equipment and then testing for correct function. The vendor will ensure the grossing station air flow/ventilation is functioning properly after installation by having it certified.
Training
The vendor shall provide at least 1 day of onsite training for up to 8 people. This should be offered over at least 2 different shifts if needed by the lab.
Integrations
Must integrate with each facilities HVAC system. No other integrations this equipment will not be connected to the network.
Schedule of Deliverables:
All equipment and supplies shall be delivered to the following VA medical centers. Equipment shall be delivered within 60 days of receipt of an order.
Deliveries shall be made to:
VA Central Iowa Health Care System
3600 30th St, Des Moines, IA 50310
VA Iowa City Health Care System
601 Highway 6 West, Iowa City, IA 52246-2209
VA Minneapolis Health Care System
1 Veterans Dr, Minneapolis, MN 55417
VA Nebraska-Western Iowa Health Care System
4101 Woolworth Ave, Omaha, NE 68105
VA Fargo Health Care System
2101 Elm St NE, Fargo, ND 58102
Delivery times: Between 8:00AM and 3:30PM, Monday-Friday except Federal Holidays. All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain:
Vendor s name
Purchase order number
Date of order
Date of delivery
Itemized list of products furnished including product description and quantity shipped.
Certificates of Performance
Company shall provide certificates of performance shipped stating compliance with your company s standards and CLSI (formerly NCCLS) standards where they exist.
Recalled and Defective Products
The contractor will immediately notify the Contracting Officer of any recalls of product or other important safety issues. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products.
Update #1 ·
VISN 23 Bio Safety Cabinets/Grossing Stations
Files
| File | Type | Posted |
|---|---|---|
| 36C26325Q1095 0002.docx | DOCX document | |
| 36C26325Q1095 0001.docx | DOCX document | |
| 36C26325Q1095_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--VISN 23 Biosafety Cabinets | Award Notice | |
| 6515--VISN 23 biosafety cabinets | Award Notice | |
| This notice | Solicitation | |
| 6515--VISN 23 Bio Safety Cabinets/Grossing Stations - Multiple Locations | Pre-Solicitation |
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