6515--TrackCore Cabinets and License MEDVAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking to procure TrackCore Intelligent Cabinets and Annual Maintenance services for the Michael E. DeBakey VA Medical Center's Implant Program in Houston, Texas. This Brand Name Only Request for Quotation (RFQ 36C25625Q1203) requires contractors to provide RFID-enabled intelligent cabinets for implant and tissue tracking, implementation services, onsite training, annual support fees, and replacement units as needed. The procurement is classified under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees, and contractors must be actively registered in the System for Award Management (SAM). The solicitation was posted on August 13, 2025, with questions due by August 18, 2025 at 12:00 PM CT and quotes due by August 22, 2025 at 4:00 PM CT. The VA has justified this as a sole source procurement citing compatibility requirements with existing systems and the need to maintain continuity in patient care and regulatory compliance.

This procurement carries no set-aside designation and is unrestricted to all eligible contractors. The sole source justification identifies LPIT Solutions, Inc. as the only responsible source capable of providing the required TrackCore system, with Four Points Technology LLC confirmed as an authorized distributor. The contract structure includes a Firm-Fixed Price base period with four option years for ongoing maintenance and support services. The procurement encompasses multiple line items including RFID Midsize and Large Intelligent Cabinets, implementation fees, training services, and annual support components, though specific quantities and dollar values are to be determined by offerors in their pricing proposals. Performance will take place at the Michael E. DeBakey VA Medical Center in Houston, Texas, where the TrackCore system will enable bidirectional tracking of implants from donor to patient while providing real-time inventory management and recall capabilities.