6515--Symphonie Aqua System Kansas City VAMC

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Symphonie Aqua System for the Kansas City VAMC

*** See Statement of Work below for details ***

If this is within your capability, please respond with the information below:

Company Name

Address

Point of Contact

Phone, Fax, and Email

UEI number

GSA Contract (as applicable)

Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

Brochures of product being offered to include specifications.

Meet the Buy American statute FAR 52.225-1

Authorized service provider letter from OEM

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search .

Point of Contact for this Sources Sought is:

Ashley.schmitt@va.gov

Department of Veterans Affairs

Network Contracting Office -15

3450 S. 4th Street Trafficway

Leavenworth, KS. 66048Â

STATEMENT OF WORK (SOW)

Project Title: Acquisition of Symphonie Aqua Compact + CA800 COM

Requesting Service: Prosthetics Department

Facility: Kansas City VA Health Care System (KCVAMC)

Program Need Date: May 2026

Contract/Item Number: 1332676

1. Purpose

The purpose of this Statement of Work is to outline the requirements for the purchase, delivery, and implementation of the Symphonie Aqua Compact System with CA800 COM components. The system is required to enhance the precision and efficiency of prosthetic socket impressions through advanced weight bearing casting technology.

2. Background

The Prosthetics Department currently utilizes traditional casting methods that do not consistently capture residual limb anatomy under true weight bearing conditions. These limitations lead to extended fabrication timelines, repeated adjustments, increased material usage, and reduced patient comfort.

The Symphonie Aqua Compact System is specifically designed to produce anatomically accurate, full weight bearing impressions using a specialized, distally fixed membrane. Adoption of this system is expected to significantly reduce remakes, improve clinical outcomes, and streamline prosthetic fabrication workflow.

3. Scope of Work

The contractor shall provide all necessary equipment, accessories, documentation, and training required for full operational use of the Symphonie Aqua Compact System. This includes:

Delivery of the Symphonie Aqua Compact + CA800 COM

Installation and setup at KCVAMC

Verification of system function in accordance with manufacturer standards

On site user training for clinical and technical prosthetics staff

Delivery of all manuals, warranty information, and product documentation

This SOW includes delivery, installation, configuration, and staff training.

4. Applicable Documents

The contractor shall supply all relevant user manuals, instructional materials, warranty terms, and maintenance guidance for the Symphonie Aqua Compact System.

5. Requirements

5.1 Technical Requirements:

The system must meet the following specifications:

Ability to generate plaster impressions under full weight bearing load

Specialized, distally fixed membrane capable of capturing uniform anatomical detail

Use of patient weight and limb girth to produce accurate pressure distribution

Ability to support mobile use with an equalizing tank

Production of anatomically precise limb impressions that reduce corrective adjustments

5.2 Training Requirements:

The contractor shall provide on site training for designated prosthetic clinicians and technicians. Training must include:

System operation and setup

Safety and proper use guidelines

Impression taking techniques using the Symphonie Aqua system

Cleaning, maintenance, and troubleshooting

6. Deliverables

The contractor shall provide the following deliverables:

One (1) Symphonie Aqua Compact System

CA800 COM components

Installation and verification of functionality

On site training for staff

All product manuals and warranty documents

7. Period of Performance

Delivery: Within 30 days of contract award (or as negotiated)

Installation & Setup: Within 10 business days of delivery

Training: Completed within 10 business days of installation

8. Place of Performance

Kansas City VA Health Care System

Prosthetics Department

9. Contractor Responsibilities

The contractor shall:

Deliver equipment as specified

Complete installation, calibration, and operational verification

Provide all required training

Supply all documentation and warranty information

Ensure personnel are qualified and authorized by the manufacturer

10. Government Responsibilities

KCVAMC shall:

Provide access to installation areas

Ensure appropriate staff are available for training

Provide electrical supply, workspace, and necessary environmental conditions

Coordinate scheduling for installation and training

11. Security Requirements

This purchase does not involve access to VA networks, patient information, or sensitive data. No background investigations are required.