6515--Surgical Helmet Headlamp Systems

The Department of Veterans Affairs Veterans Integrated Service Network 19 is conducting a Sources Sought notice for surgical helmet headlamp systems with responses due August 16, 2026, at 12:00 PM CST. This is a pre-solicitation notice, not a formal solicitation; responses do not guarantee inclusion on a bidders list or award. No set-aside is anticipated.

Place of performance is the George E. Wahlen VA Medical Center in Salt Lake City, Utah. The contracting office is VA Network Contracting Office 19 in Greenwood Village, Colorado, with point of contact Thomas Parsons (thomas.parsons2@va.gov, 918-577-3532).

The VA seeks 12 surgical helmet systems: 8 Steri-Shield helmets without integrated lights and 4 with integrated lights, plus 16 batteries and 2 battery chargers. Headlamp systems must deliver minimum light output of 90,000+ LUX using LED technology with continuously adjustable iris, focus range of 3.25–5.5 inches at 6100 Kelvin color temperature, and minimum 4-hour battery life at highest intensity. Systems must be compatible with existing Stryker SteriShield helmet systems, compatible with Sterile Z patient drapes, and meet IEC 60601 electrical safety standards and FDA 510(k) clearance requirements. Weight varies by configuration with maximum of 10.3 ounces including battery.

Delivery must occur within 90 days of award on FOB Destination basis. The contractor must provide hands-on training consisting of four 30-minute sessions within six weeks of delivery and a minimum one-year warranty covering all parts and labor from final acceptance, with loaner units provided if repair exceeds 3 business days.

All respondents must be registered in SAM. Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses must register with the SBA VetCert Registry. Responses must address nine required questions covering work distribution, primary performance responsibility, subcontracting, manufacturer status, Buy American Act compliance, and Trade Agreements Act compliance.